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Messages in runacc group. Page 58 of 67.

Group: runacc Message: 2854 From: spiritof_76 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – One last recommendation
Group: runacc Message: 2855 From: ma0902432 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Programming
Group: runacc Message: 2856 From: Nora & Bruce Mai Date: 6/7/2015
Subject: (NON PROGRAMMING ITEM OF OPINION) (was RE: [runacc] SLCG CC33 Review
Group: runacc Message: 2857 From: staceylee25 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Registration
Group: runacc Message: 2858 From: spiritof_76 Date: 6/7/2015
Subject: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2859 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2860 From: Aurora Celeste Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2861 From: Byron Connell Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night
Group: runacc Message: 2862 From: Betsy Marks Delaney Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2863 From: Byron Connell Date: 6/7/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2864 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2865 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron
Group: runacc Message: 2866 From: Elaine Sims Date: 6/7/2015
Subject: Re: SLCG CC33 REview – Historical
Group: runacc Message: 2867 From: costumrs Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron
Group: runacc Message: 2868 From: axejudge Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron
Group: runacc Message: 2869 From: Les Roth Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron
Group: runacc Message: 2870 From: Nora & Bruce Mai Date: 6/8/2015
Subject: SLCG CC33 Review postings
Group: runacc Message: 2871 From: spiritof_76 Date: 6/8/2015
Subject: Re: SLCG CC33 Review postings
Group: runacc Message: 2872 From: staceylee25 Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2873 From: Kevin Roche Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2874 From: Andrew Trembley Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2875 From: Andrew Trembley Date: 6/8/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron
Group: runacc Message: 2876 From: Betsy Marks Delaney Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2877 From: spiritof_76 Date: 6/8/2015
Subject: Re: CC Traditions
Group: runacc Message: 2878 From: Kaijugal . Date: 6/8/2015
Subject: Re: SLCG CC33 Review postings
Group: runacc Message: 2879 From: Kaijugal . Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2880 From: Nora & Bruce Mai Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2881 From: Byron Connell Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2882 From: ECM Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Group: runacc Message: 2883 From: ECM Date: 6/8/2015
Subject: Re: SLCG CC33 Review – Friday Night
Group: runacc Message: 2884 From: Kaijugal . Date: 6/8/2015
Subject: Re: [runacc] SLCG CC33 Review – SF & F Masquerade‏
Group: runacc Message: 2885 From: Nora & Bruce Mai Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade
Group: runacc Message: 2886 From: casamai Date: 6/9/2015
Subject: SLCG CC33 Review – Pre-con info – Archival doc
Group: runacc Message: 2887 From: spiritof_76 Date: 6/9/2015
Subject: Re: SLCG CC33 Review – Pre-con info – Archival doc
Group: runacc Message: 2888 From: Nora & Bruce Mai Date: 6/10/2015
Subject: Re: SLCG CC33 Review – Pre-con info – Archival doc
Group: runacc Message: 2889 From: Nora & Bruce Mai Date: 6/15/2015
Subject: SLCG CC33 Review – Hospitality – Archival doc
Group: runacc Message: 2890 From: Nora & Bruce Mai Date: 6/16/2015
Subject: Arrrrgh! Apologies!
Group: runacc Message: 2891 From: von_drago Date: 6/16/2015
Subject: Future Fashion Design Center on Facebook
Group: runacc Message: 2892 From: spiritof_76 Date: 6/17/2015
Subject: Re: Future Fashion Design Center on Facebook
Group: runacc Message: 2893 From: Nora & Bruce Mai Date: 6/17/2015
Subject: Re: Future Fashion Design Center on Facebook
Group: runacc Message: 2894 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Future Fashion Folio – Archival doc
Group: runacc Message: 2895 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Hotel – Archival doc
Group: runacc Message: 2896 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Registration – Archival doc
Group: runacc Message: 2897 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Friday Night – Archival doc
Group: runacc Message: 2898 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Hospitality (for real) – Archival doc
Group: runacc Message: 2899 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Programming – Archival doc
Group: runacc Message: 2900 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – SF & F Masquerade – Archival doc
Group: runacc Message: 2901 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Sunday Daytime Activities – Archival doc
Group: runacc Message: 2902 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Historical – Archival doc
Group: runacc Message: 2903 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Monday – Archival doc

 


 

Group: runacc Message: 2854 From: spiritof_76 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – One last recommendation

I have heard the “I’m just a volunteer” excuse in every volunteer
organization I have ever belonged to. Yes, we’re all volunteers, who
volunteered to do a job.

Michael

On 2015-06-06 19:29, casamai@sbcglobal.net [runacc] wrote:
> if someone foresees a year before the event that there may be some
> personal issues that may interfere with doing their job, there is
> nothing wrong with backing out – they should not feel obligated.
> Better to get out in enough time that the position can be filled,
> rather than doing a poor job and make excuses like “I’m just a
> volunteer”. That is unacceptable – take responsibility or resign.
>
>
>
> ————————-
> Posted by: casamai@sbcglobal.net
> ————————-

 

Group: runacc Message: 2855 From: ma0902432 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Programming
Hi, Lisa A. here. Yes, I wasked to manage Programming, and I agreed to
volunteer, way back when CC33 was still a bid. Possibly I should have
resigned the responsibility for programming right when Roger died
suddenly in April 2013,and I seriously thought about it, but within
about 2 months of that, I felt like I had already made a good start of it
very early on, and I felt like I was getting a lot of support from the
Con Chairs. I also had many, many ideas for programming, some of which
did not pan out (like the Morning Kaffee Klatsches–I guess I am about
the only consistently early riser who like to sit and drink coffee and
bead or talk or whatever).

I had settled back down into my *new* way of life without Roger, and
thought I Was doing okay being self-sufficient. I had a lot of notes for
programming and suggestions that people had made, specific offers from
people to lead panels or workshops, etc. and some of these were actually
very well-attended at the con and I got good feedback that people had
enjoyed them.

I thought there would be more people to help with the
computer/spreadsheet part, since I don’t consider myself very tech savvy.
I did end up having one really dedicated costumer friend who was willing
to help with that, who was very competent, and who made a big difference.
I will say that getting people to do panels was not as easy as I ‘d
hoped; when I had done programming previously for CC27 in Baltimore it
seemed like more people stepped up and were excited to be leading panels
or workshops. PArt of the problem this time, was possibly that many
people were not coming, for various reasons (who had originally thought
they were), or had issues right before the con that impacted their
schedules.

When I went down to Charleston the year before the con for the site
visit, I was concerned at that time there might not be enough function
space for us, based on what I Was shown and noted down. Of course, no
one can ever really accurately predict what the ultimate attendance will
be, but having only 3 basic function spaces is likely insufficient.

One suggestion I might make, would be that if the various “tracks” of
program genres can be formulated (roughly: workshops, demos, historical,
design, technical, props, fantasy, re-creation, anime, etc–whatever or
however many genres you like) perhaps having different people take
responsibility for each track might add value, as well as decreasing the
stress for any one person. I never thought that programming should just
be one person’s vision; having multiple people, perhaps each with a more
focused interest would be helpful. I did try for a diverse panel list,
given the limited number of function spaces.

We’ve never had a GOH at CC before in my attendance there, so that was a
new twist. I admit to not being in favor of it on principle, but once
the decision was enacted it was my job to work with it as best as
possible. That provided it’s own difficulties, which I would answer
off-list if anyone is specifically interested in that. But it DID tie my
hands to a degree.

There was a certain amount of last minute scheduling drama in many
fronts.

I DO take responsibility for the crappy and less-than-informative
scheduling grids that people had to make sense of at Reg. I Should have
worked out a way to get that information tied together and sent to the
people responsible for the published materials that were handed out at
Reg. so that it would be clear who was leading what panels or workshops.
Even when I tried to get bios from participants and blurbs from them,
there were those that missed the deadline, so I had to write something,
and it may have been less than accurate. I had thought there was going
to be a Mobile app that would do that and would be also linked to the
panelists, and I never knew if that panned out. IT seems like it would
be a good thought in the future, and I”ve used apps like that at
professional conferences I”ve attended in the last few years. I’m sorry
folks–that should have been done better.

The Con Chairs asked me to schedule the “CC101–My First CC” panel twice
and that seemed like a good idea, espcially with different people on it
each time. Friday afternoon and Sat. morning seem like good times for
that.

Yours in costuming, Lisa a

PS: (NON PROGRAMMING ITEM OF OPINION)
My personal opinion is I would like to see the Friday ngiht Social go
back to being a Social without us having to sit and be quiet while
another contest/show is held (and having someone yell at us to be quiet)
. I really miss that opening night “Let’s dress up and chill out”
session, and the people who want to enter the contest–I never got a
chance to talk to any of them that evening.

The Programming person was noticeably distracted by personal events,
leading up to the last few months of the con. There were misgivings
about a peer having their way paid as guest � not sure what precedent
that might set in the future. Opinions were mixed as to the variety of
panels and demos, so there was no consensus one way or another. Most
people liked what they saw. �There was a decent variety, just not
enough of them. “It�s hard to strike that right balance of enough and not
enough. Not enough, people get bored. Too many, then they complain
about having to choose between panels. One possibility might be to have
more panels, but repeat some of them. Also, the staggered start and end
times were confusing and usually meant I either had to miss the last part
of one, or the first part of another.��My biggest issue was there was
nowhere that said who was on what panels – so if you were on a panel and
didn’t know what name it was in the program, you couldn’t find it. Also,
if you were looking for someone in particular, no way to find what panel
they might be on so you could find them.�
The fact that this was not a very big con probably explains why the
Friday and Saturday �My First Costume-Con� panels never had more than 5
people in them. We believe they�re still an important panel to have, and
provide an important service to newcomers � especially to let them know
about Hospitality. One of the newbies came all the way from North
Dakota, and we suspect we have a new convert. Very few panels had less
than three attendees: apparently, the panel on how the Library of
Congress is now archiving masquerade video was surprisingly well
attended(!).

Visit Your Group
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[Non-text portions of this message have been removed]

 

Group: runacc Message: 2856 From: Nora & Bruce Mai Date: 6/7/2015
Subject: (NON PROGRAMMING ITEM OF OPINION) (was RE: [runacc] SLCG CC33 Review
I like the little shows on Friday night during the Social – it gives new folks a taste of things to come with less pressure plus something to do if they feel awkward at first mingling with a lot of people they don’t know.

BUT – there should be no yelling (maybe a little shushing) and the “event” should be light and no pressure. It’s becoming a little too formal for my taste. It provides a little entertaining break in the Social after which folks can go back to talking and the contestants can join everyone. It really shouldn’t take up tons of time for either the participants or the audience. It should happen fairly early so that the contestants can enjoy some of the evening (and potential food) – maybe a little welcome speech a bit in to the time, followed by a brief show, much socializing, then announcing prizes (delaying the awards gives more time to mingle because some folks will hang around for that) then more socializing.

Nora

EDITED
—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 9:09 AM
To: runacc@yahoogroups.com

Yours in costuming, Lisa a

PS: (NON PROGRAMMING ITEM OF OPINION)
My personal opinion is I would like to see the Friday ngiht Social go back to being a Social without us having to sit and be quiet while another contest/show is held (and having someone yell at us to be quiet) . I really miss that opening night “Let’s dress up and chill out”
session, and the people who want to enter the contest–I never got a chance to talk to any of them that evening.

 

Group: runacc Message: 2857 From: staceylee25 Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Registration

Regarding the “no ad space for upcoming Costume Cons.” When CC34 contacted someone to inquire about the ad swap (since we got ads in at 32 and 31 for free with the pay-it-forward policy that appears to be in place) we were only cited prices, we were not allowed to have a free ad. The ad prices, on top of that, were astronomical.

I’m sure they were looking to recoup costs anywhere they could, but the ad prices (and consuite prices for that matter) were set at a prohibitive level for anyone but a full-time vendor. Not only that, but we were so taken aback that they were bucking the trend and not giving future CCs free ad space that we noped right on out of there.

Now, if there were signals crossed and we (and 35, and the bid for 36) were supposed to get free ads but that was not communicated to any of our committees…well, that’s a different issue entirely. CC34 would like to assure that future CCs will be accommodated as per tradition, to allow them the best opportunities to hook attendees.

Stace
secretary, CC34

—In runacc@yahoogroups.com, <casamai@…> wrote :

 

 

 

 

The two blank pages were a real
waste of space.  The letters from the Co-chairs could have been
photocopied onto the back of the front cover and the Rare Recorded Videos ad
moved up a page, saving a page.  I find it curious that there was no ad
space for any of the upcoming Costume Cons.  I think blank pages would be
better used by including some traceable human figures, one male and one female
and perhaps some info on the upcoming Future Fashion Folio.

 

 

 

 

Group: runacc Message: 2858 From: spiritof_76 Date: 6/7/2015
Subject: CC Traditions WAS: SLCG CC33 Review – Registration
I discovered that there are many things that a CC “traditions” to
different people. Some people know about them, some don’t. Some people
do them, some don’t. If someone tells you to do something because it is
a tradition, ask around.

Michael
CC31

——– Original Message ——–

Now, if there were signals crossed and we (and 35, and the bid for 36)
were supposed to get free ads but that was not communicated to any of
our committees…well, that’s a different issue entirely. CC34 would
like to assure that future CCs will be accommodated as per tradition, to
allow them the best opportunities to hook attendees.

Stace
secretary, CC34

 

Group: runacc Message: 2859 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
Yes, always double-check. I’d like to believe no one would deliberate mislead you but sometimes people have different “perspectives”.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 1:07 PM
To: runacc@yahoogroups.com
Subject: [runacc] CC Traditions WAS: SLCG CC33 Review – Registration

I discovered that there are many things that a CC “traditions” to different people. Some people know about them, some don’t. Some people do them, some don’t. If someone tells you to do something because it is a tradition, ask around.

Michael
CC31

——– Original Message ——–

Now, if there were signals crossed and we (and 35, and the bid for 36) were supposed to get free ads but that was not communicated to any of our committees…well, that’s a different issue entirely. CC34 would like to assure that future CCs will be accommodated as per tradition, to allow them the best opportunities to hook attendees.

Stace
secretary, CC34

————————————
Posted by: bruno@soulmasque.com
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

 

Group: runacc Message: 2860 From: Aurora Celeste Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration
A list of these would be a VERY GOOD thing to debate/archive here.  I hadn’t heard of the free ad one, would be nice to have a listing somewhere for potential bids to consider BEFORE they are committed.

~Aurora

 

 

On Sun, Jun 7, 2015 at 4:45 PM, ‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

Yes, always double-check. I’d like to believe no one would deliberate mislead you but sometimes people have different “perspectives”.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 1:07 PM
To: runacc@yahoogroups.com
Subject: [runacc] CC Traditions WAS: SLCG CC33 Review – Registration

I discovered that there are many things that a CC “traditions” to different people.  Some people know about them, some don’t.  Some people do them, some don’t.  If someone tells you to do something because it is a tradition, ask around.

Michael
CC31

——– Original Message ——–

Now, if there were signals crossed and we (and 35, and the bid for 36) were supposed to get free ads but that was not communicated to any of our committees…well, that’s a different issue entirely. CC34 would like to assure that future CCs will be accommodated as per tradition, to allow them the best opportunities to hook attendees.

Stace
secretary, CC34

————————————
Posted by: bruno@soulmasque.com
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

————————————
Posted by: “Nora & Bruce Mai” <casamai@sbcglobal.net>
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

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Group: runacc Message: 2861 From: Byron Connell Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night

 

This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

 

Byron

 

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

The pre-judging time for the Single Pattern Contest was posted in the “stealth PR”.   At the con, in at least one case, a contestant was told the rehearsal was 2:00 PM.   As it turned out, there did not appear to be a rehearsal and there was some scrambling to get down to the ballroom for judging.   Bottom line: there should have been more announcements about the first competition of the con.  In any case, the show went off without a hitch, other than the MC mispronouncing  titles of entries.  Nora picked up my pre-reg form because I was elsewhere, and she was told that the rehearsal was at 2 PM.  When I found out it was actualy for pre-judging, I had to scramble.   The only notice I found later about the time was in the “stealth PR” #3.    This information should have been announced on the FB page and the D list, like other info.    

Unfortunatlely, the choice for MC was not the best, resulting in awkward pauses and mispronunciations.   Otherwise, the show went off without much of a hitch.

As for the Social itself, the food spread was better than some pasr CCs, and it did not run out of protein –always a good thing.  Attendees did play along with the speakeasy theme, costume-wise.    The bar had a selection of bad beer, bad wine and bad soda.   Leftovers from the Social were moved to Hospitality – including the huge amounts of leftovers of birthday sheetcake for one of the co-chairs.   The spinning light gobos were annoying, but at least seating was adequate and the house lights were not down too low.

As for the Social itself, the food spread was better than some pasr CCs, and it did not run out of protein –always a good thing.  (It would have been nice if arrangements had been made so that the people backstage didn’t miss out on some of that protein, though).  

Attendees did play along with the speakeasy theme, costume-wise.    The bar had a selection of bad beer, bad wine and bad soda.   Leftovers from the Social were moved to Hospitality – including the huge amounts of leftover birthday cake for one of the co-chairs.   The spinning light gobos were annoying, but at least seating was adequate and the house lights were not down too low.

“I liked the free drink ticket.  It would have been nice if there were something worth drinking for free.  Charleston has some fine microbreweries.  I don’t understand not having at least one of them as a choice for a beer.  The food was the same stuff from the con suite.  I have to resurrect a comment from a CC in the past.  Deja Food.  Didn’t I just eat this.  Something that was a little amusing was the drawing they kept trying to have, only to have the person giving out the tickets scream that she was still handing them out.  Perhaps these tickets should have gone in the swag bag, like the drink ticket.  Just a thought.”

There was also this:

“The Friday Night Social was sold as featuring a variety of southern specialties. In reality, there was nothing except cheese trays and peach cobbler..…” (Not strictly true – there were pulled pork sandwiches, and the cobbler, for itself, was excellent)   “…Earlier on Friday, I heard some members suggesting that they could opt to skip dinner; I hope they didn’t do so.” 

 

 

 

 

 

Group: runacc Message: 2862 From: Betsy Marks Delaney Date: 6/7/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

Courtesy ads go way, way back. Pretty much as far back as when bidding started.

So did forwarding any remaining balance after all expenses to the next three CCs. (That goes back to at least CC14.)
Of course, if the CC isn’t profitable, profit sharing doesn’t happen, but the theory is that there’s no reason to keep the remaining funds because they’re CC specific.
No idea how long the tradition was maintained. At this point I can serve as institutional memory only so far forward.
8(
Betsy

 

 

On Sun, Jun 7, 2015 at 4:51 PM, Aurora Celeste auroraceleste@gmail.com [runacc] <runacc@yahoogroups.com> wrote:

 

A list of these would be a VERY GOOD thing to debate/archive here.  I hadn’t heard of the free ad one, would be nice to have a listing somewhere for potential bids to consider BEFORE they are committed.

~Aurora

 

On Sun, Jun 7, 2015 at 4:45 PM, ‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

Yes, always double-check. I’d like to believe no one would deliberate mislead you but sometimes people have different “perspectives”.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 1:07 PM
To: runacc@yahoogroups.com
Subject: [runacc] CC Traditions WAS: SLCG CC33 Review – Registration

I discovered that there are many things that a CC “traditions” to different people.  Some people know about them, some don’t.  Some people do them, some don’t.  If someone tells you to do something because it is a tradition, ask around.

Michael
CC31

——– Original Message ——–

Now, if there were signals crossed and we (and 35, and the bid for 36) were supposed to get free ads but that was not communicated to any of our committees…well, that’s a different issue entirely. CC34 would like to assure that future CCs will be accommodated as per tradition, to allow them the best opportunities to hook attendees.

Stace
secretary, CC34

————————————
Posted by: bruno@soulmasque.com
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

————————————
Posted by: “Nora & Bruce Mai” <casamai@sbcglobal.net>
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

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Betsy Marks Delaney

http://www.hawkeswood.com/

 

 

Group: runacc Message: 2863 From: Byron Connell Date: 6/7/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 

As Masquerade Director, I must take serious issue with some of the statements in this review, which are based on faulty information that I pointed out and sought to correct when the review was in draft.  For whatever reasons, the writers did not use the information I provided.

 

First, the review implies that Eric Cannon and Sue Kulinyi made the suggestion, found in the Information for Entrants on the web site, that entrants bring sound in two different media (“They HAD suggested. . . .”).  That is not true.  I made that suggestion.  It was posted in the fall of 2014 (i believe) as part of my original Information for Entrants.  It is the same advice I give for any masquerade I run: if the CD doesn’t work, it is likely that a second CD won’t work either.  Bring the second copy of your sound in a different medium.  See the Information for Entrants for the CC 32 Historical, the Chicon 7 masquerade, and the Anticipation masquerade as examples.
Second, the review implies that I knew on Friday morning that tech was not able to use USB drives and should have taken steps to inform entrants (“it was not mentioned again during registration, starting while the ICG meeting was going on Friday”).  That is not correct and I told the authors of the draft that it was not correct.  I did not know of this problem on Friday morning or, indeed, at any time before the beginning of tech rehearsal on Saturday, which was after masquerade registration had closed.
I believe the review should be corrected on these points.
Byron

 

 

On Jun 6, 2015, at 9:55 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.*   (Keep that in mind)  

For whatever reasons, all the normal tech crews were unavailable for CC33.  Probably , just a case of bad timing.    It was fortunate that Eric and Sue were able to bring at least a barebones tech set up along with their video equipment.    The PR#3 said people could submit their presentation music on either CDs or USB drives.  It turned out, though, there was limited tech – the amount of tech the Cannons could bring was limted by  the space in their car.   Because of that, all MP3 files had to be burned to CDs before they could be played.   They HAD suggested people bring more than one copy on more than one medium, but people may have not have done that, and it was not mentioned again during registration, starting while the ICG meeting was going on Friday – this is where the assistant to the MD could have been utilized.    Tech COULD have run WAY behind while the files were burned late in the day Saturday.*

Contestants were told to arrive at the Green Room at 6:00 PM – the GR was not prepared.   It seems they must have started getting organized, because it was 20-30 minutes before they allowed people in.  Not sure why people were only allowed into the somewhat cramped space in running order, and then assigned their den.   

“F/SF was the worst for space. I can’t say for the FFS/Curtains, because I wasn’t back there. Historical was tight, but not as much as F/SF…… The person arriving to do check-in was unpleasant and we had a bit of a snip-fest at the beginning. I was trying to be efficient, and she wanted things HER way.”

“….We didn’t get a running order and # of people per entry until at least 6:30, so we couldn’t set up the dens till then. It helped that the last entry was the 12 body entry, so they got the hall kind of by default. There was no way to put them in the room.”

This made for a longer delay.   That’s really inefficient, especially when they were already running late.*    The contestants had to repeat their info to different people, even though they were right next to each other – probably a noise AND organization issue.  

The dens were poorly set up with chairs in an oval, with no tables  – there was no space.   The contestants were told they could not use more than one seat, so where were they supposed to put the stuff they brought down?  Guess no one had thought of that.   One den wound up having to be set up out in the hall (shades of CC32)*.    

“Some entries wouldn’t have fit into the quilt room.  We were already having issues with exit doors – apparently the fire marshal was there and was being picky about stuff blocking the doors.”

“…we were having to steal chairs from the audience because there weren’t enough in the green room for everyone.”

“In hindsight, for F/SF, we really needed to swap the spaces of two of the dens (and put Santa into the corner). That giant costume kept sticking out into the only path for movement we had and catching every dangly bit that went by.”
 

The den moms were given hats to wear to identify them, but apparently, no one actually mentioned that.   Guess it was supposed to be assumed.   The den moms were not informed to make sure people got to the official photographer – at least not initially.    The GR ran out of water at some point.   It DID have a repair kit, and it was used.  

Official Photography took up about ¼ of the space that could have been used for Green Room, but there was no where else to really put it.   

“I don’t think there was really anyplace else for the photographers to go other than in that room – the partitions were kind of arbitrary, so yes, it was 1/3 of the space. “

 The judges were not photographed as part of the official record – not sure who would have been responsible for making sure that happened. 

Workmanship judges were placed at the end of the main hall where the audience could potentially see them before the show – no attempt to curtain that area off was made (probably because it wasn’t really thought about until the last minute).  

It was obvious that the con had some staffing issues, since the GR Director was also shooting the reference photos, as well as having been working Registration each day.  Unfortunately, her assistant was apparently not very experienced at the GR check in process.    There was also a shortage of backstage crew, with only 3 ninjas ( I stepped in to help). 

The photo run ran without a problem, and the judges returned shortly after the video halftime. (The Workmanship judging panel had taken a little longer to complete deliberations).   Overall, less time might have been taken had the printing of awards started immediately after the Presentation judges had finished, rather than waiting for the Workmanship results.   It was apparently a bit of a “duh’ moment.   Regardless, awards were fair, there were enough people recognized for their efforts, and there were no controversies.

 

Just on recommendation here, that I remember: aprons instead of hats, and hand fans.  

 

 

 

 

 

Group: runacc Message: 2864 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 

 

I stand corrected, and y’know, I even saw that on the website.   I guess I thought that was written by someone other than you.   My apologies.

 

As for the second point, I reread your email, and I can’t corroborate whether the knowledge was available or not, so I bow to your version of the story.   I overlooked your correction while copying and pasting a new document.

 

Bruce

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 6:32 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – SF & F Masquerade

As Masquerade Director, I must take serious issue with some of the statements in this review, which are based on faulty information that I pointed out and sought to correct when the review was in draft.  For whatever reasons, the writers did not use the information I provided.

First, the review implies that Eric Cannon and Sue Kulinyi made the suggestion, found in the Information for Entrants on the web site, that entrants bring sound in two different media (“They HAD suggested. . . .”).  That is not true.  I made that suggestion.  It was posted in the fall of 2014 (i believe) as part of my original Information for Entrants.  It is the same advice I give for any masquerade I run: if the CD doesn’t work, it is likely that a second CD won’t work either.  Bring the second copy of your sound in a different medium.  See the Information for Entrants for the CC 32 Historical, the Chicon 7 masquerade, and the Anticipation masquerade as examples.

Second, the review implies that I knew on Friday morning that tech was not able to use USB drives and should have taken steps to inform entrants (“it was not mentioned again during registration, starting while the ICG meeting was going on Friday”).  That is not correct and I told the authors of the draft that it was not correct.  I did not know of this problem on Friday morning or, indeed, at any time before the beginning of tech rehearsal on Saturday, which was after masquerade registration had closed.

I believe the review should be corrected on these points.

Byron

 

On Jun 6, 2015, at 9:55 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.*   (Keep that in mind)  

 

For whatever reasons, all the normal tech crews were unavailable for CC33.  Probably , just a case of bad timing.    It was fortunate that Eric and Sue were able to bring at least a barebones tech set up along with their video equipment.    The PR#3 said people could submit their presentation music on either CDs or USB drives.  It turned out, though, there was limited tech – the amount of tech the Cannons could bring was limted by  the space in their car.   Because of that, all MP3 files had to be burned to CDs before they could be played.   They HAD suggested people bring more than one copy on more than one medium, but people may have not have done that, and it was not mentioned again during registration, starting while the ICG meeting was going on Friday – this is where the assistant to the MD could have been utilized.    Tech COULD have run WAY behind while the files were burned late in the day Saturday.*

 

Contestants were told to arrive at the Green Room at 6:00 PM – the GR was not prepared.   It seems they must have started getting organized, because it was 20-30 minutes before they allowed people in.  Not sure why people were only allowed into the somewhat cramped space in running order, and then assigned their den.   

 

“F/SF was the worst for space. I can’t say for the FFS/Curtains, because I wasn’t back there. Historical was tight, but not as much as F/SF…… The person arriving to do check-in was unpleasant and we had a bit of a snip-fest at the beginning. I was trying to be efficient, and she wanted things HER way.”

 

“….We didn’t get a running order and # of people per entry until at least 6:30, so we couldn’t set up the dens till then. It helped that the last entry was the 12 body entry, so they got the hall kind of by default. There was no way to put them in the room.”

 

This made for a longer delay.   That’s really inefficient, especially when they were already running late.*    The contestants had to repeat their info to different people, even though they were right next to each other – probably a noise AND organization issue.  

 

The dens were poorly set up with chairs in an oval, with no tables  – there was no space.   The contestants were told they could not use more than one seat, so where were they supposed to put the stuff they brought down?  Guess no one had thought of that.   One den wound up having to be set up out in the hall (shades of CC32)*.    

 

“Some entries wouldn’t have fit into the quilt room.  We were already having issues with exit doors – apparently the fire marshal was there and was being picky about stuff blocking the doors.”

 

“…we were having to steal chairs from the audience because there weren’t enough in the green room for everyone.”

 

“In hindsight, for F/SF, we really needed to swap the spaces of two of the dens (and put Santa into the corner). That giant costume kept sticking out into the only path for movement we had and catching every dangly bit that went by.”

 

The den moms were given hats to wear to identify them, but apparently, no one actually mentioned that.   Guess it was supposed to be assumed.   The den moms were not informed to make sure people got to the official photographer – at least not initially.    The GR ran out of water at some point.   It DID have a repair kit, and it was used.  

 

Official Photography took up about ¼ of the space that could have been used for Green Room, but there was no where else to really put it.   

 

“I don’t think there was really anyplace else for the photographers to go other than in that room – the partitions were kind of arbitrary, so yes, it was 1/3 of the space. “

 

 The judges were not photographed as part of the official record – not sure who would have been responsible for making sure that happened. 

 

Workmanship judges were placed at the end of the main hall where the audience could potentially see them before the show – no attempt to curtain that area off was made (probably because it wasn’t really thought about until the last minute).  

 

It was obvious that the con had some staffing issues, since the GR Director was also shooting the reference photos, as well as having been working Registration each day.  Unfortunately, her assistant was apparently not very experienced at the GR check in process.    There was also a shortage of backstage crew, with only 3 ninjas ( I stepped in to help). 

 

The photo run ran without a problem, and the judges returned shortly after the video halftime. (The Workmanship judging panel had taken a little longer to complete deliberations).   Overall, less time might have been taken had the printing of awards started immediately after the Presentation judges had finished, rather than waiting for the Workmanship results.   It was apparently a bit of a “duh’ moment.   Regardless, awards were fair, there were enough people recognized for their efforts, and there were no controversies.

 

Just on recommendation here, that I remember: aprons instead of hats, and hand fans.  

 

 

 

 

 

Group: runacc Message: 2865 From: Nora & Bruce Mai Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron

 

 

I’m not sure how you’re seeing that, but when we received the email from the Yahoo group, I did not see that repetition you cited.   And I just went out to the Yahoo site to look at the email and there is no repetition, there,  either.   Could be a browser thing on your end.   Or some weird coding in the background.   Rather than the usual writing to the list from our PC, I was going directly out to Yahoo from my laptop, creating a new email. and pasting in my text.     Maybe something didn’t get erased after I edited it that was “invisible”   Yahoo can be squirrely.   May not like my pasting from a Word doc.  I have no control over that.

 

Bruce

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 5:14 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – Friday Night

This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

Byron

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

 

 

Group: runacc Message: 2866 From: Elaine Sims Date: 6/7/2015
Subject: Re: SLCG CC33 REview – Historical

 

A note on the awards for the quilt & doll shows: I fully
expected to do the presenting well before the judges arrived. I was
approached by … I think it was Sue, as well as second ‘in-charge’
to ask if I was ready with my awards (for the quilt show). I
confirmed to both that yes, I was ready, and that I also had the
doll show ones, since Ann was busy ninja-ing for the masquerade. I
had my judges ready to go, and fully expected to be called up within
5-10 minutes. Then we waited. And waited. And things got really
confusing when the Historical judges returned, and we hadn’t been
given the opportunity to take our 5 minutes to get them out.

~Elaine2

On 06/06/2015 07:10 PM,
casamai@sbcglobal.net [runacc] wrote:

 

 

 

 

Prejudging
took
place in the Green Room again, with the distractions
of Tech Rehearsals.  There were only
10 entries in the show, so
again – good thing it was a small con.*

 

An
opportunity was missed to keep the judges corralled
and also allow them
additional time for discussion by arranging for them
to have dinner
together.   This worked at CC31.

 

The Green
Room was the same size, but the contestants took up
just about as much room
because of 9 people with wings, among other things.
There was only one noticeable tech snag.
Again, the feeling by people was the awards
were in adequate numbers, fair and again, no
controversies.   Some of the
contestants were surprised and
pleased to be recognized.   At
halftime,
the quilt and doll awards announcements could have
been done before the judges
got back.

Recommendation:
Make
sure to allow time for judges to change to
costumes before the show – your costumes are the
creds on your back.

 

 

 

 

 

 

Group: runacc Message: 2867 From: costumrs Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron

 

No, Sandy and I are seeing it too.
Sent from my Verizon Wireless 4G LTE smartphone

——– Original message ——–
From: “‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc]” <runacc@yahoogroups.com>
Date: 06/07/2015 9:37 PM (GMT-06:00)
To: runacc@yahoogroups.com
Subject: RE: [runacc] SLCG CC33 Review – Friday Night – Byron

 

I’m not sure how you’re seeing that, but when we received the email from the Yahoo group, I did not see that repetition you cited.   And I just went out to the Yahoo site to look at the email and there is no repetition, there,  either.   Could be a browser thing on your end.   Or some weird coding in the background.   Rather than the usual writing to the list from our PC, I was going directly out to Yahoo from my laptop, creating a new email. and pasting in my text.     Maybe something didn’t get erased after I edited it that was “invisible”   Yahoo can be squirrely.   May not like my pasting from a Word doc.  I have no control over that.

 

Bruce

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 5:14 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – Friday Night

This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

Byron

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

 

 

Group: runacc Message: 2868 From: axejudge Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron

Byron is not the only one seeing double, Bruce.  I am also, both at my work computer and at home.

Karen

 

 

On 2015-06-08 02:37, ‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc] wrote:

 

 

I’m not sure how you’re seeing that, but when we received the email from the Yahoo group, I did not see that repetition you cited.   And I just went out to the Yahoo site to look at the email and there is no repetition, there,  either.   Could be a browser thing on your end.   Or some weird coding in the background.   Rather than the usual writing to the list from our PC, I was going directly out to Yahoo from my laptop, creating a new email. and pasting in my text.     Maybe something didn’t get erased after I edited it that was “invisible”   Yahoo can be squirrely.   May not like my pasting from a Word doc.  I have no control over that.

 

Bruce

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 5:14 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – Friday Night

This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

Byron

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

 

Group: runacc Message: 2869 From: Les Roth Date: 6/7/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron

 

I’ve been seeing the same duplications that Byron and possibly others are seeing. I’m reading the posts in my email on a Mac.

 

 

Les

Live, never to be ashamed if everything you do is published around the

world. Even if what is published is not true. — Richard Bach

 

 

On Jun 7, 2015, at 9:37 PM, ‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

I’m not sure how you’re seeing that, but when we received the email from the Yahoo group, I did not see that repetition you cited.   And I just went out to the Yahoo site to look at the email and there is no repetition, there,  either.   Could be a browser thing on your end.   Or some weird coding in the background.   Rather than the usual writing to the list from our PC, I was going directly out to Yahoo from my laptop, creating a new email. and pasting in my text.     Maybe something didn’t get erased after I edited it that was “invisible”   Yahoo can be squirrely.   May not like my pasting from a Word doc.  I have no control over that.

 

Bruce

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] 
Sent: Sunday, June 7, 2015 5:14 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – Friday Night



This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

Byron

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

 

 

Group: runacc Message: 2870 From: Nora & Bruce Mai Date: 6/8/2015
Subject: SLCG CC33 Review postings

 

 

Okay, then it’s definitely a coding issue.   No more copying and pasting directly into Yahoo, then.

I’ll work on reposting the entire thing, for readability, plus corrections, as soon as I can.

Bruce

 

 

Group: runacc Message: 2871 From: spiritof_76 Date: 6/8/2015
Subject: Re: SLCG CC33 Review postings

Copy/Paste from Word (I assume) to Notepad, should remove any background
formatting, then Copy/Paste to Yahoo!.

Michael

On 2015-06-08 05:17, ‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc]
wrote:

> Okay, then it’s definitely a coding issue. No more copying and pasting
> directly into Yahoo, then.
>
> I’ll work on reposting the entire thing, for readability, plus
> corrections, as soon as I can.

> Bruce

 

Group: runacc Message: 2872 From: staceylee25 Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

YES I’m with Aurora, it’s probably a good idea to make a list of everything that is, at least by a majority of past/future CC-runners, agreed to be a typical function, tradition, etc. So that, at the very least, if someone chooses to buck tradition, it’s a conscious choice and not because they were ill-informed.

For example, one has just come up for us due to these reviews. Rosanna was looking over the description of the program book and wondered if it’s tradition – or even required – to publish the Constitution in the program book. We had not heard or conceived of that, and while it might have eventually come up when we looked at past program books to determine the best format and content for ours, it’s better to find out about it now.

Passing seed money to future CCs is one we know well about. The required programming/events per the Constitution, also clearly know. It’s less about the things that are written down already and more about the assumed traditions, like free ad space.

Stace

—In runacc@yahoogroups.com, <auroraceleste@…> wrote :

A list of these would be a VERY GOOD thing to debate/archive here.  I hadn’t heard of the free ad one, would be nice to have a listing somewhere for potential bids to consider BEFORE they are committed.

~Aurora

 

 

 

On Sun, Jun 7, 2015 at 4:45 PM, ‘Nora & Bruce Mai’ casamai@… [runacc] <runacc@yahoogroups.com> wrote:

Yes, always double-check. I’d like to believe no one would deliberate mislead you but sometimes people have different “perspectives”.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Sunday, June 7, 2015 1:07 PM
To: runacc@yahoogroups.com
Subject: [runacc] CC Traditions WAS: SLCG CC33 Review – Registration

I discovered that there are many things that a CC “traditions” to different people.  Some people know about them, some don’t.  Some people do them, some don’t.  If someone tells you to do something because it is a tradition, ask around.

Michael
CC31

 

 

 

Group: runacc Message: 2873 From: Kevin Roche Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

 

 

On Mon, Jun 8, 2015 at 10:34 AM, staceylee25@yahoo.com [runacc] <runacc@yahoogroups.com> wrote:

For example, one has just come up for us due to these reviews. Rosanna was looking over the description of the program book and wondered if it’s tradition – or even required – to publish the Constitution in the program book. We had not heard or conceived of that, and while it might have eventually come up when we looked at past program books to determine the best format and content for ours, it’s better to find out about it now.

That one is easy: it’s in the CC Constitution:

1.2.2 Responsibilities

Each Costume-Con conference committee shall be responsible for its own bookkeeping, finances, and taxes.

Each Costume-Con conference committee shall be responsible for enforcing the provisions of this ConStitution. Each Costume-Con conference shall distribute a copy of the Costume-Con ConStitution to all of its members, typically by publishing it in the Program Book. [Renumbered Saturday, January 04, 2003.]

 

 

Group: runacc Message: 2874 From: Andrew Trembley Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

 

On Sun, Jun 7, 2015 at 4:19 PM, Betsy Marks Delaney aramintamd@gmail.com [runacc] <runacc@yahoogroups.com> wrote:

Courtesy ads go way, way back. Pretty much as far back as when bidding started.

 

At least offering cheaper ad rates to non-profits than you do to commercial businesses is pretty traditional, and not just at CC.
Offering comp ads for the upcoming conventions and all bids being voted at your convention is just plain smart. It’s not likely to be more than 4 pages…

 

 

Group: runacc Message: 2875 From: Andrew Trembley Date: 6/8/2015
Subject: Re: SLCG CC33 Review – Friday Night – Byron

 

I’m __,_._,
I’m getting some scrambled text on some messages. Gmail, on web on Windows, and in a client on Android and iPad.

 

 

Group: runacc Message: 2876 From: Betsy Marks Delaney Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

What Andy said. Might I recommend that everyone who’s associated with a current con or bid take the time to actually read the ConStitution? After all, we wrote it to keep institutional stuff that shouldn’t change from year to year. It should be your first go-to, before this mailing list,  even.

My not so humble opinion. YMMV.

 

On Jun 8, 2015 1:46 PM, “Andrew Trembley attrembl@bovil.com [runacc]” <runacc@yahoogroups.com> wrote:

 

On Sun, Jun 7, 2015 at 4:19 PM, Betsy Marks Delaney aramintamd@gmail.com [runacc] <runacc@yahoogroups.com> wrote:

Courtesy ads go way, way back. Pretty much as far back as when bidding started.

 

At least offering cheaper ad rates to non-profits than you do to commercial businesses is pretty traditional, and not just at CC.
Offering comp ads for the upcoming conventions and all bids being voted at your convention is just plain smart. It’s not likely to be more than 4 pages…

 

 

 

 

Group: runacc Message: 2877 From: spiritof_76 Date: 6/8/2015
Subject: Re: CC Traditions

In the CC25 program book, I published it at a 6pt font for the body of
the Constitution and 10pt for the contact information. It took 4 pages
which also had a sidebar column on the outside for other information.

Michael

On 2015-06-08 10:38, Kevin Roche kevin@twistedimage.com [runacc] wrote:
> On Mon, Jun 8, 2015 at 10:34 AM, staceylee25@yahoo.com [runacc]
> <runacc@yahoogroups.com> wrote:
>
>> For example, one has just come up for us due to these reviews.
>> Rosanna was looking over the description of the program book and
>> wondered if it’s tradition – or even required – to publish the
>> Constitution in the program book. We had not heard or conceived of
>> that, and while it might have eventually come up when we looked at
>> past program books to determine the best format and content for
>> ours, it’s better to find out about it now.
>
> That one is easy: it’s in the CC Constitution:
>
> 1.2.2 RESPONSIBILITIES
>
> Each Costume-Con conference committee shall be responsible for its own
> bookkeeping, finances, and taxes.
>
> Each Costume-Con conference committee shall be responsible for
> enforcing the provisions of this ConStitution. Each Costume-Con
> conference shall distribute a copy of the Costume-Con ConStitution to
> all of its members, typically by publishing it in the Program Book.
> [Renumbered Saturday, January 04, 2003.]
>
>
>
> ————————-
> Posted by: Kevin Roche <kevin@twistedimage.com>
> ————————-

 

Group: runacc Message: 2878 From: Kaijugal . Date: 6/8/2015
Subject: Re: SLCG CC33 Review postings

 

If you copy it and paste it into “notepad” first it will remove the excess formatting. 🙂

Dawn McKechnie – President – Fibre Fantasy Artists of Canada


To: runacc@yahoogroups.com
From: runacc@yahoogroups.com
Date: Mon, 8 Jun 2015 07:17:02 -0500
Subject: [runacc] SLCG CC33 Review postings

 

 

Okay, then it’s definitely a coding issue.   No more copying and pasting directly into Yahoo, then.

I’ll work on reposting the entire thing, for readability, plus corrections, as soon as I can.

Bruce

 

 

 

Group: runacc Message: 2879 From: Kaijugal . Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 


Posted by: casamai@sbcglobal.net

It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.*   (Keep that in mind) 

One den wound up having to be set up out in the hall (shades of CC32)*.
———————————————————————————————————

In regards to CC32—
The plan had always been to curtain off the 60’x20′ section of the Foyer/prefunction space aka. “hall” at CC32 as part of the flexible greenroom function space. See map here: https://www.flickr.com/photos/14178897@N07/18615679341/in/dateposted-public/

We had total
30′ x 60′ Ambrosia
19′ x 25′ Spartan
19′ x 25′ Northern Spy -and-
20′ x 60′ Foyer
For a total flexible Greenroom space of 4045sq ft space.

Given the size of the previous Toronto Costume-Con, and guessing maximum space need based on the attendance numbers/space usage of the quite large CC26 (who’s greenroom was 71′ x 33′ and they used a bit of the hall as well), in general that seemed reasonable at the time.
I’m sorry if you felt it was disastrous that a den had to be in the “hall”* (again an actual dedicated greenroom space.)

By the time it was clear CC32 was going to be enormous we had no way of moving to a larger space.

My apologies to any contestants or staff who’s experience was ruined by this set up.
Dawn McKechnie – President – Fibre Fantasy Artists of Canada

 

 

 

Group: runacc Message: 2880 From: Nora & Bruce Mai Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 

 

The point is that CC32 had to set up in the hall because there were so many entries; CC33 only had 20 some entries in the FSF (11 in Historical) with a lot of solos and only a couple of groups.

The green room was very small (of course it was a small con) not even big enough for a really small masq.

 

I think everyone was well aware of the sheer number of contestants in Toronto and that much space filled up fast.

 

Nora

 


 

Posted by: casamai@sbcglobal.net
It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.*   (Keep that in mind)

One den wound up having to be set up out in the hall (shades of CC32)*.
———————————————————————————————————


In regards to CC32—
The plan had always been to curtain off the 60’x20′ section of the Foyer/prefunction space aka. “hall” at CC32 as part of the flexible greenroom function space. See map here: https://www.flickr.com/photos/14178897@N07/18615679341/in/dateposted-public/

 

We had total

30′ x 60′ Ambrosia

19′ x 25′ Spartan

19′ x 25′ Northern Spy -and-

20′ x 60′ Foyer

 

For a total flexible Greenroom space of 4045sq ft space.

Given the size of the previous Toronto Costume-Con, and guessing maximum space need based on the attendance numbers/space usage of the quite large CC26 (who’s greenroom was 71′ x 33′ and they used a bit of the hall as well), in general that seemed reasonable at the time.
I’m sorry if you felt it was disastrous that ! a den had to be in the “hall”* (again an actual dedicated greenroom space.)

By the time it was clear CC32 was going to be enormous we had no way of moving to a larger space.


My apologies to any contestants or staff who’s experience was ruined by this set up.
Dawn McKechnie – President – Fibre Fantasy Artists of Canada

 

 

 

Group: runacc Message: 2881 From: Byron Connell Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 

What do the asterisks at the end of those sentences indicate?

 

Byron

 

 

On Jun 8, 2015, at 5:15 PM, ‘Kaijugal .’ kaijugal@hotmail.com [runacc] <runacc@yahoogroups.com> wrote:

 

 


Posted by: casamai@sbcglobal.net




It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.*   (Keep that in mind) 



One den wound up having to be set up out in the hall (shades of CC32)*.   
———————————————————————————————————


In regards to CC32—
The plan had always been to curtain off the 60’x20′ section of the Foyer/prefunction space aka. “hall” at CC32 as part of the flexible greenroom function space. See map here: https://www.flickr.com/photos/14178897@N07/18615679341/in/dateposted-public/

We had total
30′ x 60′ Ambrosia
19′ x 25′ Spartan
19′ x 25′ Northern Spy -and-
20′ x 60′ Foyer
For a total flexible Greenroom space of 4045sq ft space.

Given the size of the previous Toronto Costume-Con, and guessing maximum space need based on the attendance numbers/space usage of the quite large CC26 (who’s greenroom was 71′ x 33′ and they used a bit of the hall as well), in general that seemed reasonable at the time. 
I’m sorry if you felt it was disastrous that a den had to be in the “hall”* (again an actual dedicated greenroom space.)
By the time it was clear CC32 was going to be enormous we had no way of moving to a larger space.


My apologies to any contestants or staff who’s experience was ruined by this set up.
Dawn McKechnie – President – Fibre Fantasy Artists of Canada


 

 

 

 

 

Group: runacc Message: 2882 From: ECM Date: 6/8/2015
Subject: Re: CC Traditions WAS: SLCG CC33 Review – Registration

 

Very true.  However, ad sharing is not just done between CCs, but between CCs & other local and regional cons.  It’s not just a tradition, it’s a good marketing device that costs everyone nothing.

Elaine
CC30


To: runacc@yahoogroups.com
From: runacc@yahoogroups.com
Date: Sun, 7 Jun 2015 12:07:12 -0600
Subject: [runacc] CC Traditions WAS: SLCG CC33 Review – Registration

 

I discovered that there are many things that a CC “traditions” to
different people. Some people know about them, some don’t. Some people
do them, some don’t. If someone tells you to do something because it is
a tradition, ask around.

Michael
CC31

——– Original Message ——–

Now, if there were signals crossed and we (and 35, and the bid for 36)
were supposed to get free ads but that was not communicated to any of
our committees…well, that’s a different issue entirely. CC34 would
like to assure that future CCs will be accommodated as per tradition, to
allow them the best opportunities to hook attendees.

Stace
secretary, CC34

 

 

Group: runacc Message: 2883 From: ECM Date: 6/8/2015
Subject: Re: SLCG CC33 Review – Friday Night

 

As the reviewer stated, “Unfortunatlely, the choice for MC was not the best, resulting in awkward pauses and mispronunciations.”  Carl chose his own way to present the entrants.  He never belittled or demeaned anyone other than himself – purposely – and aimed for comedy.  And he has promised to never MC again.

Elaine
My choice, mea culpa.


To: runacc@yahoogroups.com
From: runacc@yahoogroups.com
Date: Sun, 7 Jun 2015 18:13:34 -0400
Subject: Re: [runacc] SLCG CC33 Review – Friday Night

 

This is another review that needed editing.  The material beginning “As for the Social. . .” and ending “. . . not down too low,” appears twice.

Byron

 

On Jun 6, 2015, at 9:32 PM, casamai@sbcglobal.net [runacc] <runacc@yahoogroups.com> wrote:

 

 

 

The pre-judging time for the Single Pattern Contest was posted in the “stealth PR”.   At the con, in at least one case, a contestant was told the rehearsal was 2:00 PM.   As it turned out, there did not appear to be a rehearsal and there was some scrambling to get down to the ballroom for judging.   Bottom line: there should have been more announcements about the first competition of the con.  In any case, the show went off without a hitch, other than the MC mispronouncing  titles of entries.  Nora picked up my pre-reg form because I was elsewhere, and she was told that the rehearsal was at 2 PM.  When I found out it was actualy for pre-judging, I had to scramble.   The only notice I found later about the time was in the “stealth PR” #3.    This information should have been announced on the FB page and the D list, like other info.

Unfortunatlely, the choice for MC was not the best, resulting in awkward pauses and mispronunciations.   Otherwise, the show went off without much of a hitch.

As for the Social itself, the food spread was better than some pasr CCs, and it did not run out of protein –always a good thing.  Attendees did play along with the speakeasy theme, costume-wise.    The bar had a selection of bad beer, bad wine and bad soda.   Leftovers from the Social were moved to Hospitality – including the huge amounts of leftovers of birthday sheetcake for one of the co-chairs.   The spinning light gobos were annoying, but at least seating was adequate and the house lights were not down too low.

As for the Social itself, the food spread was better than some pasr CCs, and it did not run out of protein –always a good thing.  (It would have been nice if arrangements had been made so that the people backstage didn’t miss out on some of that protein, though).  

Attendees did play along with the speakeasy theme, costume-wise.    The bar had a selection of bad beer, bad wine and bad soda.   Leftovers from the Social were moved to Hospitality – including the huge amounts of leftover birthday cake for one of the co-chairs.   The spinning light gobos were annoying, but at least seating was adequate and the house lights were not down too low.

“I liked the free drink ticket.  It would have been nice if there were something worth drinking for free.  Charleston has some fine microbreweries.  I don’t understand not having at least one of them as a choice for a beer.  The food was the same stuff from the con suite.  I have to resurrect a comment from a CC in the past.  Deja Food.  Didn’t I just eat this.  Something that was a little amusing was the drawing they kept trying to have, only to have the person giving out the tickets scream that she was still handing them out.  Perhaps these tickets should have gone in the swag bag, like the drink ticket.  Just a thought.”

There was also this:

“The Friday Night Social was sold as featuring a variety of southern specialties. In reality, there was nothing except cheese trays and peach cobbler..…” (Not strictly true – there were pulled pork sandwiches, and the cobbler, for itself, was excellent)   “…Earlier on Friday, I heard some members suggesting that they could opt to skip dinner; I hope they didn’t do so.” 

 

 

 

 

 

Group: runacc Message: 2884 From: Kaijugal . Date: 6/8/2015
Subject: Re: [runacc] SLCG CC33 Review – SF & F Masquerade‏

 

“What do the asterisks at the end of those sentences indicate?”

Byron
__________________________________________________
Don’t know, they’re not mine, they are clipped from the original text in the review.
– Dawn

Re: [runacc] SLCG CC33 Review –

 

 

Group: runacc Message: 2885 From: Nora & Bruce Mai Date: 6/8/2015
Subject: Re: SLCG CC33 Review – SF & F Masquerade

 

 

add” had the various! shows been bigger, they could have been disastrous “. after the asterisk.

 

Guess I wasn’t clear enough.   Wouldn’t be the first time, nor will it be the last.

 

Bruce

 

 

 

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Monday, June 8, 2015 6:27 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – SF & F Masquerade

What do the asterisks at the end of those sentences indicate?

Byron

 

On Jun 8, 2015, at 5:15 PM, ‘Kaijugal .’ kaijugal@hotmail.com [runacc] <runacc@yahoogroups.com> wrote:

 

 


 

Posted by: casamai@sbcglobal.net

It will be a recurring theme that, had the various! shows been bigger, they could have been disastrous.*   (Keep that in mind) 

One den wound up having to be set up out in the hall (shades of CC32)*.
———————————————————————————————————


In regards to CC32—
The plan had always been to curtain off the 60’x20′ section of the Foyer/prefunction space aka. “hall” at CC32 as part of the flexible greenroom function space. See map here: https://www.flickr.com/photos/14178897@N07/18615679341/in/dateposted-public/

 

We had total

30′ x 60′ Ambrosia

19′ x 25′ Spartan

19′ x 25′ Northern S! py -and-

20′ x 60′ Foyer

 

For a total flexible Greenroom space of 4045sq ft space.

Given the size of the previous Toronto Costume-Con, and guessing maximum space need based on the attendance numbers/space usage of the quite large CC26 (who’s greenroom was 71′ x 33′ and they used a bit of the hall as well), in general that seemed reasonable at the time. 
I’m sorry if you felt it was disastrous that a den had to be in the “hall”* (again an actual dedicated greenroom space.)

By the time it was clear CC32 was going to be enormous we had no way of moving to a larger space.


My apologies to any contestants or staff who’s experience was ruined by this set up.
Dawn McKechnie – President – Fibre Fantasy Artists of Canada

 

 

 

 

 

Group: runacc Message: 2886 From: casamai Date: 6/9/2015
Subject: SLCG CC33 Review – Pre-con info – Archival doc

(This is a test of copying and pasting from Notepad – let me know if still doesn’t work)

 

So, time one again for a review of the most recent Costume-Con.   Our group likes to thoroughly analyze a con in anticipation of the next one.  We discuss what we liked and didn’t like and then I bring it here to add to the runacc list “knowledge base”, spark discussion and hopefully help future organizers avoid common mistakes.   These are merely our opinions, and observations made not just based on what was experienced as convention attendees, but also convention veterans who have run a CC and/or have served on multiple concoms.   By no means are our opinions the “final word”, but we’ve been told we’re generally accurate and always an interesting read.

 

This year’s CC was in stark contrast to last year’s CC32 record attendance.  We can’t help but believe that this was partly due to frequent and different breakdowns of communication at both the staff and convention interaction level.  Granted, some of the problems were beyond the concom’s control, but many problems could have been easily avoided.

 

Promotion of the con was woefully inadequate.  As near as we can tell, there appeared to be a great reliance on word of mouth to bring in new members.   This opinion is based on what appeared to be a low newbie to veteran ratio.      A long time ago, when we ran CCs 16 & 25, we realized that most of a convention’s attendees will be made up of people within a 300 mile radius of the host city.   Yet, when we got to the con, it  looked to us as though there were very few locals or regional people.   It looked like a smaller version of an East Coast CC from the 1990s.  That was nice in some ways, because we got to see some friends we only see once a year, but it’s also not good.

 

As near as we can tell, it was expected that people should go out to the convention website to get most any information.  That’s where the occasional updates were and that’s where the Progress Reports were found.  The convention website was updated infrequently, and sometimes was missing info.    At times, it was a struggle for some staff to get it updated, even when the webmaster was notified.

(Side note: it’s been a problem for years that the Costume-Con.com site does not update for the next year’s countdown.  Not sure how that works, but maybe it ought to just put it out of its misery and use the .org site.   It’s just a placeholder, anyway.)

Facebook is a great tool for promotion, and yet,  the CC33 FB page was underutilized.  No attempt was made to ever get on Cosplay.com or other forums (although, this may be less important these days).  The CC33 Facebook page could have been used to get news out – but that didn’t really happen until around December last year – that’s in the three years between the site selection and the event.  The rest of the time, the page was mostly about funny stuff about the con officers or tourist stuff about Charleston.

 

We’ve said this in the past – con committees should have a “communications officer” whose sole job is to constantly come up with content and be comfortable with social media.    So far, CC34 has been making some efforts – they’ve even been producing some online promotional video content.

 

Progress Reports:  As near as we can tell, it was never announced when each one was posted to the website.   Not on the FB page, not on the D list – nowhere.   Maybe they sent notices to those who were registered?

Recommendations for future concoms:

 

Make greater use of social media, especially, when trying to reach new members.

Have a staffer whose specific task is to come up with content – preferably someone not doing anything else major at the con, either.   They should function as sort of a newsletter editor, constantly looking for content to post.   They should build up a store of news items from the major department heads that they can “squirt out” every so often.   Either that, or have the event heads be sure to post something of interest every so often.   Many people are not familiar with CC – put some factoids out there, so that new people aren’t coming in not knowing what to expect.

 

BROADCAST INFO OVER ALL PLATFORMS: Twitter, FB, the website, the ICG-D list, etc.   Don’t ignore any opportunities to promote anything new and get people talking, and don’t favor one platform over another.

Have staffers on Facebook share any posts off the convention FB page.   This way, you’re not only reaching those who follow the page, but it also broadcasts it to all their friends who may only be on the fringe of the costuming community.  Staffers should also invite their FB friends to Like the convention FB page.  Also, find and join costuming related FB pages so you can share info about CC.   In recent talks with the CC34 staff, it’s been determined that communications among cosplayers has decentralized, and now there are FB pages dedicated to the regions or venues where they are most likely to attend.   As an example, “STL Cosplayers Unite” (St. Louis area) has 621 members.   There are lots of Steampunk groups out there that should be investigated, too.  Don’t forget that huge following of people on the Historical clothing Yahoo Group, either.   Did you know there is a specific FB page  called the “Future Fashion Design Center”?

 

CC34 has come up with some really nice full color post card sized flyers.   These seem to work better than the old school 8″x10″ ones these days, and are more eye-catching   They’re also not as expensive to print as they use to be.

 

 

 

 

Group: runacc Message: 2887 From: spiritof_76 Date: 6/9/2015
Subject: Re: SLCG CC33 Review – Pre-con info – Archival doc
No repetition of paragraphs that I saw. Just some extra blank lines
between paragraphs.

Michael

 

Group: runacc Message: 2888 From: Nora & Bruce Mai Date: 6/10/2015
Subject: Re: SLCG CC33 Review – Pre-con info – Archival doc
Well, when my copy came through, it was all at least evenly spaced between the paragraphs.

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Tuesday, June 9, 2015 9:10 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] SLCG CC33 Review – Pre-con info – Archival doc

No repetition of paragraphs that I saw. Just some extra blank lines between paragraphs.

Michael

————————————
Posted by: bruno@soulmasque.com
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

 

Group: runacc Message: 2889 From: Nora & Bruce Mai Date: 6/15/2015
Subject: SLCG CC33 Review – Hospitality – Archival doc

 

 

This publication, distributed prior to the convention will be recorded as one of the worst in the convention’s history.    As near as we can tell, there must have been a heavy reliance on the convention regulars and tradition to get the word out about it, because the only evidence we can find of promotion was on the website and 1 email back in July.   There may have been promoting  elsewhere on other lists they belong to, but FB and the ICG-D list are the primary forums for reaching a majority of the potential attendees.   The only content found about the rules for the Folio were on the website and PR #2.

This  lack of promotion HAD to have been a factor in the serious lag in submissions, resulting in the submission deadline being pushed back at least once.   Some people didn’t know about the extension because that announcement was not made widely.

While selecting judges from 3 different time zones might be doable these days, thanks to the Internet, there were coordination difficulties.  The Editor insisted on routing only one set of the submissions to one judge at a time, rather than providing  them to all three simultaneously.    Once the judges had all finally made their own reviews, they supposedly Skyped to confer.  This process, and then the time taken for publication, took until late February.

The con chairs should have been monitoring the situation and either replaced the Editor  or advised them to come up with a better solution like finding local judges in their area.  However, because one of the con chairs had their own health issues, thus their co-chair/spouse was distracted.

Finally, the link to the finished Folio was sent out on March 6 – less than 10 weeks from the convention.    There was no announcement on the D list, no announcement on the FB page.   There should have been a greater effort to get the word out about it – people are lazy and won’t seek it out.  And once the link was sent, not everyone could open the PDF file.

As for the content of the Folio, while there was a claim that there were “so many designs”, there were only 5 designers, with only 96 published pages, which included some blanks to assure that it would print out formatted correctly.

The recognition system of “you’re either in the Folio or not” was discarded in favor of 1st, 2nd and 3rd places and people didn’t like it.   Even when the Folio finally came out, most of the designs left people uninspired – we heard this from several people at the con, not just our own people.   (Maybe this is a panel for the next CC – can design be taught?)    Many of the designs were too complicated to be able to be completed in the short amount of time left.

 

 

Group: runacc Message: 2890 From: Nora & Bruce Mai Date: 6/16/2015
Subject: Arrrrgh! Apologies!

 

 

I can’t stand it.   I had two emails open and intended to make sure I stayed in order.   I apparently got confused.   I’ll try that again later.

Bruce

 

 

Group: runacc Message: 2891 From: von_drago Date: 6/16/2015
Subject: Future Fashion Design Center on Facebook

Anyone running a Folio or Folio show for the next several CCs might want to check out this FB page. Created by Cat Devereaux and I’m one of the admins so if someone after CC34 was interested in posting things – it’s a great form of easy communication.

 

Nora

 

Group: runacc Message: 2892 From: spiritof_76 Date: 6/17/2015
Subject: Re: Future Fashion Design Center on Facebook

Did that page replace her website, or is that still a resource as well?

Michael

On 2015-06-16 20:01, von_drago@yahoo.com [runacc] wrote:
> Anyone running a Folio or Folio show for the next several CCs might
> want to check out this FB page. Created by Cat Devereaux and I’m one
> of the admins so if someone after CC34 was interested in posting
> things – it’s a great form of easy communication.
>
> Nora

 

Group: runacc Message: 2893 From: Nora & Bruce Mai Date: 6/17/2015
Subject: Re: Future Fashion Design Center on Facebook

No, her sites are still viable too.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Wednesday, June 17, 2015 12:58 AM
To: runacc@yahoogroups.com
Subject: Re: [runacc] Future Fashion Design Center on Facebook

Did that page replace her website, or is that still a resource as well?

Michael

On 2015-06-16 20:01, von_drago@yahoo.com [runacc] wrote:
> Anyone running a Folio or Folio show for the next several CCs might
> want to check out this FB page. Created by Cat Devereaux and I’m one
> of the admins so if someone after CC34 was interested in posting
> things – it’s a great form of easy communication.
>
> Nora

————————————
Posted by: bruno@soulmasque.com
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

 

Group: runacc Message: 2894 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Future Fashion Folio – Archival doc

 

 

This publication, distributed prior to the convention will be recorded as one of the worst in the convention’s history.    As near as we can tell, they must have been relying on the convention regulars and tradition to get the word out about it, because the only evidence we can find of promotion was on the website and 1 email back in July last year.   They may have been promoting  elsewhere on other lists they belong to, but FB and the ICG-D list are the primary forums for reaching a majority of the potential attendees.   The only content found about the rules for the Folio were on the website and PR #2.

This  lack of promotion HAD to have been a factor in the serious lag in submissions, resulting in the deadline being pushed back at least once.   Some people didn’t know about the extension because that announcement was not made widely.

While selecting judges from 3 different time zones might be doable these days, thanks to the Internet, there were coordination difficulties.  They also insisted on routing only one set of the submissions to one judge at a time, rather than providing  them to all three simultaneously.    Once the judges had all finally made their own reviews, they supposedly Skyped to confer.  This process, and then the time taken for publication, took until late February.

The con chairs should have been monitoring the situation and either replaced the Editor  or advised them to come up with a better solution like finding local judges in their area.  However, because one of the con chairs had their own health issues, thus their co-chair/spouse was distracted.

Finally, the link to the finished Folio was sent out on March 6 – less than 10 weeks from the convention.    There was no announcement on the D list, no announcement on the FB page.   There should have been a greater effort to get the word out about it – people are lazy and won’t seek it out.  And once the link was sent, not everyone could open the PDF.

As for the content of the Folio, while there was a claim that there were “so many designs” – there were only 5 designers, with only 96 published pages.   The published Folio was only 96 pages, which included some blanks to assure that it would print out formatted correctly.

The recognition system of “you’re either in the Folio or not” was discarded in favor of 1st, 2nd and 3rd places and people didn’t like it.   Even when the Folio finally came out, most of the designs left people uninspired – we heard this from several people at the con, not just our own people.   (Maybe this is a panel for the next CC – can design be taught?)    Many of the designs were too complicated to be able to be completed in the short amount of time left.

 

 

Group: runacc Message: 2895 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Hotel – Archival doc

 

 

Many different opinions and experiences with the hotel.  It was certainly convenient to get to.   FREE PARKING(!).   The worst thing we had was Housekeeping was sometimes a little slow delivering supplies.   The elevators were quick.   The staff was all mostly friendly.   We didn’t see the amount of wear others saw.

The hotel food was not bad, the prices typical for the area.   But not everyone had the same experiences.

“I didn’t particularly care for the attitude of the staff in the restaurant.  “We’re usually not open for lunch, we’re just doing this for your group.”  Said with a kind of put-out tone of voice.  That really put me off the place so we never ate there again.” 

 

Another commenter:

“Restaurant was OK for breakfast. It was nice to be able to pay for the buffet in advance so we could just leave when we were done, rather than waiting forever for the check. We only ate there once for dinner (time crunch) and the buffet fare was definitely not worth the $18 price. Staff was OK for us. We don’t usually eat lunch at a con, so didn’t encounter the lunch problem.”

 

While there were no restaurants within walking distance, there were several within 5 minutes driving time.   Supposedly, the hotel shuttle would take you anywhere you wanted to go within a 3 mile radius for free.  There was also one that would take you downtown, to the visitor’s bureau.   There was no hot tub, but there was an indoor/outdoor pool.    Perhaps hot tubs are not as big a thing in the South?

 

 

Group: runacc Message: 2896 From: Nora & Bruce Mai Date: 7/6/2015
Subject: SLCG CC33 Review – Registration – Archival doc

 

 

At least some registration stuff was there to pick up Thursday evening, but there was apparently some miscommunication about giving out the complete packets, so some of people had to pick up the rest the next day.

This one really confused me. The swag bags were ready. I know. I stuffed them all on Tuesday night. I’m not sure why they weren’t available Thursday night.

There were not enough people to man Registration and we saw one person who appeared to be spending an awful lot of time behind the table.  This seemed to be a recurring indicator that the con was understaffed.

To us the “swag bag” was not much to write home about.  There was no map of the hotel, but the layout was relatively simple and the few meeting rooms used were all together in one place, save for a board room on the third floor (which was hard to find at first until someone posted a handwritten sign).

The program book was minimal at best and had a number of errors, mostly regarding info about the panels (missing descriptions or no description at all in one or two cases). 

The program book broke down as follows:

32 pages including front cover. 

2 blank pages (inside of front cover and front side of back page). 

No back cover. 

Letter from con chairs 1 page. 

Panel descriptions 3 pages, some of which had no description in the program book.

Harassment Policy: 2 pages

Bios – 6 pages

Ads – 3 pages, two half page ads and 2 full page ads

Costume Con Constitution – 9 pages

Other articles – 6 pages (Miss Lizzy’s Travelling Historical Fashion Show, Astronaut Quilt, Richard Man: Transformations: Cosplay, List of past CostumeCons).

The two blank pages were a real waste of space.  The letters from the Co-chairs could have been photocopied onto the back of the front cover and the Rare Recorded Videos ad moved up a page, saving a page.  I find it curious that there was no ad space for any of the upcoming Costume Cons.  I think blank pages would be better used by including some traceable human figures, one male and one female and perhaps some info on the upcoming Future Fashion Folio.

 

The list of past CostumeCons was nice and would have made the Con Chair’s toast at the dead dog party a lot easier, if there had been a dead dog party.

 

Local GuideNot quite as helpful as one would have liked.  We actually needed to find the Walmart listed on the guide.  It took a lot of driving around on the other side of the highway.  There are lots of signs there claiming the presence of a Walmart, but none of them point you in the proper direction.  A simple hand drawn map would have cleared all that up.  Another thing lacking on the local guide is some useful info about laws in the area.  It took a wasted trip to the liquor store to discover that liquor stores in SC are not allowed to sell beer.

The programming schedule grid sheet was hard to read correctly, leading people to misread start times by 30 minutes.   There ought to be a better software out there for these kinds of things.  If something exists, it could be shared from year to year.

This suffered from the usual lack of basic knowledge of Excel.  It’s a simple thing to merge cells together vertically and center the time so that you know for sure that this line means 9:00 and that line means 9:30.  There was some real confusion caused by the pocket program about whether certain panels started at 1:00 or 1:30.  Having each day on its own page did make for some simple folding to display at a glance what was coming up on that day.

 

 

Group: runacc Message: 2897 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Friday Night – Archival doc

 

 

FRIDAY NIGHT

The pre-judging time for the Single Pattern Contest was posted in the “stealth PR”.   At the con, in at least one case, a contestant was told the rehearsal was 2:00 PM.   As it turned out, there did not appear to be a rehearsal and there was some scrambling to get down to the ballroom for judging.   Bottom line: there should have been more announcements about the first competition of the con.  In any case, the show went off without a hitch, other than the MC mispronouncing  titles of entries.

As for the Social itself, the food spread was better than some past CCs, and it did not run out of protein –always a good thing.  (It would have been nice if arrangements had been made so that the people backstage didn’t miss out on some of that protein, though).

Attendees did play along with the speakeasy theme, costume-wise.    The bar had a selection of bad beer, bad wine and bad soda.   Leftovers from the Social were moved to Hospitality – including the huge amounts of leftover birthday cake for one of the co-chairs.   The spinning light gobos were annoying, but at least seating was adequate and the house lights were not down too low.

FNS –  I liked the free drink ticket.  It would have been nice if there were something worth drinking for free.  Charleston has some fine microbreweries.  I don’t understand not having at least one of them as a choice for a beer.  The food was the same stuff from the con suite.  I have to resurrect a comment from a CC in the past.  “Deja Food”.  Didn’t I just eat this?  Something that was a little amusing was the drawing they kept trying to have, only to have the person giving out the tickets scream that she was still handing them out.  Perhaps these tickets should have gone in the swag bag, like the drink ticket.  Just a thought.

 

There was also this:

 

The Friday Night Social was sold as featuring a variety of southern specialties. In reality, there was nothing except cheese trays and peach cobbler..…” (Not strictly true – there were pulled pork sandwiches, and the cobbler, for itself, was excellent)   “…Earlier on Friday, I heard some members suggesting that they could opt to skip dinner; I hope they didn’t do so.

 

 

Group: runacc Message: 2898 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Hospitality (for real) – Archival doc

 

 

(In refer4ence to Friday Night and food)  “Deja Food”, indeed.   The “egg mcmuffins” the SLCG sponsored Sunday morning in the Suite were appreciated, and several people thanked us later for providing them.   At least, those didn’t run out before most people who got up early enough didn’t miss out on them.   However, had we been reminded that the Brunch was supposed to be at 10:00 AM, we would have probably chosen a different time to sponsor the Suite.

The selection of food in the con suite got really boring.  I’m sure this was written into the hotel contract, but those sorts of things are always negotiable.  No hotel can make that an absolute.  You can always go to another hotel.  Some groups did manage to sneak some extra stuff into the room though.  I noticed the cheese curds from the CC Madison folks and the Mead.  I mentioned before the predilection for putting a little sugar in the unsweet tea.  I did like having tea to drink though.  The space needed to be a little larger and have a few more tables.  There were several mornings where Sue and I were a little stuck for a place to sit and the love seat in the middle of the room caused some traffic problems, some that couldn’t even be solved by leaving one door and coming back in the other.  The room was kept relatively clean by the hotel staff.  Aside from sugar in my unsweet tea, I can’t complain about them much.

The other bright spot in the otherwise repetitive fare in Hospitality was an ice cream social sponsored by Atomacon, a local SF con.    The one glaring item missing all weekend was soda.  All the drinks (tea, juices, etc.) were sweetened to some extent – even the apple juice (?).

 

 

Group: runacc Message: 2899 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – Programming – Archival doc

 

 

The Programming person was noticeably distracted by personal events, leading up to the last few months of the con.

There were misgivings about a peer having their way paid as guest – not sure what precedent that might set in the future.   Opinions were mixed as to the variety of panels and demos, so there was no consensus one way or another.    Most people liked what they saw.

There was a decent variety, just not enough of them.

 

It’s hard to strike that right balance of enough and not enough.   Not enough, people get bored.   Too many, then they complain about having to choose between panels.   One possibility might be to have more panels, but repeat some of them.

Also, the staggered start and end times were confusing and usually meant I either had to miss the last part of one, or the first part of another.

 

And:

 

My biggest issue was there was nowhere that said who was on what panels – so if you were on a panel and didn’t know what name it was in the program, you couldn’t find it. Also, if you were looking for someone in particular, no way to find what panel they might be on so you could find them.

The fact that this was not a very big con probably explains why the Friday and Saturday “My First Costume-Con” panels never had more than 5 people in them.  We believe they’re still an important panel to have, and provide an important service to newcomers – especially to let them know about Hospitality.   One of the newbies came all the way from North Dakota, and we suspect we have a new convert.

Very few panels had less than three attendees: apparently, the panel on how the Library of Congress is now archiving masquerade video was surprisingly well attended(!).

 

 

Group: runacc Message: 2900 From: Nora & Bruce Mai Date: 7/7/2015
Subject: SLCG CC33 Review – SF & F Masquerade – Archival doc

 

 

It will be a recurring theme that, had the various shows been bigger, they could have been disastrous.   (Keep that in mind where you see the *)

For whatever reasons, all the normal tech crews were unavailable for CC33.  Probably , just a case of bad timing.    It was fortunate that Eric and Sue were able to bring at least a barebones tech set up along with their video equipment.    The PR#3 said people could submit their presentation music on either CDs or USB drives.  It turned out, though, there was limited tech – the amount of tech the Cannons could bring was limited by  the space in their car.   Because of that, all MP3 files had to be burned to CDs before they could be played.   They HAD suggested people bring more than one copy on more than one medium, but people may have not have done that, and it was not mentioned again during registration, starting while the ICG meeting was going on Friday.   (We have since learned that the MD was unaware of this issue) .   Tech COULD have run WAY behind while the files were burned late in the day Saturday.*

Contestants were told to arrive at the Green Room at 6:00 PM – the GR was not prepared.   It seems they must have started getting organized, because it was 20-30 minutes before they allowed people in.  Not sure why people were only allowed into the somewhat cramped space in running order, and then assigned their den.

F/SF was the worst for space. I can’t say for the FFS/Curtains, because I wasn’t back there. Historical was tight, but not as much as F/SF…… The person arriving to do check-in was unpleasant and we had a bit of a snip-fest at the beginning. I was trying to be efficient, and she wanted things HER way.

 

Another quote:

 

….We didn’t get a running order and # of people per entry until at least 6:30, so we couldn’t set up the dens till then. It helped that the last entry was the 12 body entry, so they got the hall kind of by default. There was no way to put them in the room.

This made for a longer delay.   That’s really inefficient, especially when they were already running late.*    The contestants had to repeat their info to different people, even though they were right next to each other – probably a noise AND organization issue.

The dens were poorly set up with chairs in an oval, with no tables  – there was no space.   The contestants were told they could not use more than one seat, so where were they supposed to put the stuff they brought down?  Guess no one had thought of that.   One den wound up having to be set up out in the hall *.

Some entries wouldn’t have fit into the quilt room.  We were already having issues with exit doors – apparently the fire marshal was there and was being picky about stuff blocking the doors.

 

And:

 

…we were having to steal chairs from the audience because there weren’t enough in the green room for everyone.

 

As well as:

 

In hindsight, for F/SF, we really needed to swap the spaces of two of the dens (and put Santa into the corner). That giant costume kept sticking out into the only path for movement we had and catching every dangly bit that went by.

 

The den moms were given hats to wear to identify them, but apparently, no one actually mentioned that.   Guess it was supposed to be assumed.   The den moms were not informed to make sure people got to the official photographer – at least not initially.    The GR ran out of water at some point.   It DID have a repair kit, and it was used.

Recommendations: aprons instead of hats, and hand fans.

Official Photography took up about ¼ of the space that could have been used for Green Room, but there was no where else to really put it.

One person said: I don’t think there was really anyplace else for the photographers to go other than in that room – the partitions were kind of arbitrary, so yes, it was 1/3 of the space.

The judges were not photographed as part of the official record – not sure who would have been responsible for making sure that happened.

Workmanship judges were placed at the end of the main hall where the audience could potentially see them before the show – no attempt to curtain that area off was made (probably because it wasn’t really thought about until the last minute).

It was obvious that the con had some staffing issues, since the GR Director was also shooting the reference photos, as well as having been working Registration each day.  Unfortunately, her assistant was apparently not very experienced at the GR check in process.    There was also a shortage of backstage crew, with only 3 ninjas ( I stepped in to help).

The photo run ran without a problem, and the judges returned shortly after the video halftime. (The Workmanship judging panel had taken a little longer to complete deliberations).   Overall, less time might have been taken had the printing of awards started immediately after the Presentation judges had finished, rather than waiting for the Workmanship results.   It was apparently a bit of a “duh’ moment.   Regardless, awards were fair, there were enough people recognized for their efforts, and there were no controversies.

 

 

Group: runacc Message: 2901 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Sunday Daytime Activities – Archival doc

 

 

There was more than one lack of communication in regards to the Future Fashion Show .

There had been an announcement sometime late in 2014 on the FB page and (stealth) PR #3 about a Sunday Brunch and Cotillion “in conjunction” with the Future Fashion Show  at 10:00 AM  – this was the first the FFS Director learned of it, rather than via the Staff Yahoo group.   That was supposed to be the time when rehearsals would have been called.  The “brunch” was served – an hour late – in the main traffic hall outside the ballroom.   A sign was posted on the door of the Ballroom, stating that the FFS would start at 11:30 AM – again, the Director was not personally informed.   The brunch fare was slightly different (sandwiches and deep fried mac & cheese accompanied by the déjà food, but the protein ran out early) and the “cotillion” mostly consisted of some ladies standing around in their hoopskirts because there was no seating and they were not allowed to enter the ballroom while tech was going on.    Overall, it was poorly organized and poorly executed.

There were two factors that led to this year’s Future Fashion Show being the smallest in the con’s history.  The first factor was the Folio Editor’s mismanagement of the Folio, leaving little time for anyone to consider making an outfit for the show.  And so, there were only 2 children’s entries and one adult – all three were designed by the same person (the adult – who was not related to the children in any way).  The Folio Show Director made token efforts to promote the show, but it was deemed mostly of no use, given the lateness of the Folio.

The second major factor that affected the Folio show was the “Miss Ellen’s Portieres” competition.  This challenge apparently captured the imaginations of a lot of people – the show had more entries than the SF & F masquerade.   As a result, the people who had intended to enter both competitions had to choose between this or the Folio Show.    (Side note: People in the Portiere show as contestants, staff, and crew, were not accommodated by the committee to get brunch food to them).

Given the poor quality of the Future Fashion Folio, it’s not surprising that there were only three entries in the Future Fashion Show.  I think a contributing factor was scheduling the curtain contest immediately after.  Given that the Future Fashion Show is expressly called for in the Constitution, I think it’s time to stop scheduling things so that a person has to choose do I do the Future Fashion Show or do I do this other thing.  Either move those things to the Friday Night Social, as has been done in the past, or here’s a thought.  How about a contest for Monday afternoon.  No one seems to schedule any programming for that time.  Why not give us a contest?

 

Another:

Any extra stuff needs to either go with the Single Pattern on Friday, or be a display-only competition like shoes or ties. I think the tote-bag one that CC34 is doing is in that category, but I may be wrong

 

And finally:

You would think that, by now, we would have learned that putting anything in proximity to the FFS is detrimental to the Future Fashion Show.  It’s happened time and again.  This is something we really need to emphasize…

 

 

Group: runacc Message: 2902 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Historical – Archival doc

 

 

Prejudging took place in the Green Room again, with the distractions of Tech Rehearsals.  There were only 10 entries in the show, so again – good thing it was a small con.*(Could have been a disaster if the con had been bigger)

An opportunity was missed to keep the judges corralled and also allow them additional time for discussion by arranging for them to have dinner together.   This worked at CC31.

Another recommendation –  Make sure to allow time for judges to change to costumes before the show – your costumes are the creds on your back.

The Green Room was the same size, but the contestants took up just about as much room because of 9 people with wings, among other things.  There was only one noticeable tech snag.  Again, the feeling by people was the awards were in adequate numbers, fair and again, no controversies.   Some of the contestants were surprised and pleased to be recognized.   At halftime, the quilt and doll awards announcements could have been done before the judges got back.

 

 

Group: runacc Message: 2903 From: Nora & Bruce Mai Date: 7/8/2015
Subject: SLCG CC33 Review – Monday – Archival doc

 

 

The Monday tour of Charleston was… a bit disorganized.   Originally, we had to sign up ahead of time before the con and send in a down payment for it.   Then, we found out a couple of weeks before we left that the tour time would slightly overlap the Road Show time slot.   We managed to arrange it so that we’d have 30 minutes to get stuff in the room and meet for pick up.   Then, we were told the tour was cancelled. During the weekend, we were told the tour was back ON again, but even earlier than we had been told.   Fortunately, Pierre and Sandy weren’t going on the tour, so they covered for us, and apparently had a pretty good turnout.

Upon our return from the Charleston tour, we learned there would be no Dead Dog Party.   Supposedly, it would take place the following night.    What in the world were they thinking?

The big problem with the con suite was that it disappeared Monday afternoon, leaving no space for the dead dog party.  Some real lack of planning there.

 

 

 

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