Technically it’s Bruce – he’s writing this all up but I am part of the discussion.

I like the idea of the shout-out at the Social including the successive years attendance.
We love doing the CC101 panels – it helps us connect to the newbies and gives them a couple of “familiar” faces right off the bat.

Nora
——————————————–

On Tue, 11/29/16, lisa58@juno.com [runacc] <runacc@yahoogroups.com> wrote:

Subject: Re: [runacc] Traditions and Expectations: The Con Suite
To: runacc@yahoogroups.com
Date: Tuesday, November 29, 2016, 8:37 AM

Hi Nora, so glad you are running this
“series” ofnotes.

Just wanted to pipe in that I like the *new* CC tradition of
having
ribbons and “CC 101” panels for first time attendees.
Wanted to suggest
something that’s been done at my PA conferences for a while
now: at one
of the talks where pretty much the entire conference
attends, they have
people stand up who are new to the profession, and we all
applaud.  Later
they wil have people stand up in increments, i.e. 5 years,
10 years, etc.
That’s also kind of cool, where you get to know who are the
“elders” of
hte profession.  In our case, perhaps we could have
something at the
Friday night Social where attendees could stand or raise
hands if it’s
their first CC. I love talking to new attendees and finding
out how they
found us!

Lisa a

 

——– Original message ——–
From: “Betsy Marks Delaney aramintamd@gmail.com [runacc]” <runacc@yahoogroups.com>
Date: 11/29/16 7:29 AM (GMT-06:00)
To: Run a CC List <runacc@yahoogroups.com>
Subject: RE: [runacc] Re: Traditions and Expectations: The Con Suite

 

 

So, how many panels must someone be on before they’re comped for a membership?  Or are they ever comped a membership?

 

 

 

 

 

 

Will previous CC’s please let me know what kind of paperwork they have used for their dealer’s room applications?

Aurora wrote: “Speaking of, has anyone heard from CC35 about con suite sponsorship? CC36 and CC37 have both inquired with no acknowledgement or reply.”

 

Last I heard they were still looking for someone to head the consuite. This may have been recently resolved. There is supposed to be a small meeting this week, I’ll poke the wolverine and see what’s up and encourage somebody to respond to those groups. *makes note*. [😊]

~Dawn

 

 

[Non-text portions of this message have been removed]

Even with justifying this with the fact that CC is a small convention
that basically starts from scratch each year, this is a hard pill to
swallow for locals you are trying to recruit for concom, staff and
panelists who are accustomed to being comped for doing things at other
local conventions.

I feel you need to do what is best for your convention.

Michael

On 2016-11-29 16:27, Byron Connell byronpconnell@gmail.com [runacc]
wrote:

> In my experience, everyone pays and no one is comped (including the
> members of the concom). That certainly has been the case for the
> CC’s I’ve worked on. However, I can’t speak for other CCs.
>
> Byron
>

There are no comped memberships, except occasionally a con has had a
“Special Guest” for whom it is offered. But that hasn’t been every con.
I’ve done programming for a couple of CC’s and that is something I have
always had to emphasize. Even members of the concom pay for memberships,
but of course you get a lower rate if you buy very early. And sometimes
there has been a “Staff rate”. The only comps I Can recall have been
tech crew who worked the Social and three shows, and STILL have to pay
for their hotel rooms.

I like the “scholarship” or subsidy for students who want to attend, some
sort of discount, and it will help bring in new folks.

Lisa a

On 29 Nov 2016 15:41:27 -0800 “beckieboo817@yahoo.com [runacc]”
<runacc@yahoogroups.com> writes:

So, how many panels must someone be on before they’re comped for a
membership? Or are they ever comped a membership?

[Non-text portions of this message have been removed]

I haven’t had anything about cc35 pop up in my email or FB.

Lisa a

On Tue, 29 Nov 2016 13:42:28 -0500 “Aurora Celeste
auroraceleste@gmail.com [runacc]” <runacc@yahoogroups.com> writes:

Speaking of, has anyone heard from CC35 about con suite sponsorship?
CC36 and CC37 have both inquired with no acknowledgement or reply.

~Aurora

On Sun, Nov 27, 2016 at 8:56 PM, casamai@sbcglobal.net [runacc]
<runacc@yahoogroups.com> wrote:

So. Now that I have time to put some thoughts together again, I want to
get back to a previous discussion about Costume-Con traditions.

To set the stage for discussion, it�s been observed that there are fewer
people from the con�s history who are willing to run a con anymore.
They�ve done their time, hence the �Never Again Club� (a tradition in
itself ). Fortunatley, there are new groups who are willing to host a
CC, bringing new ideas with them.

In the past, CCs were hosted by committee members who had already
attended one or more cons. But due to economic realities, there are
more committees where many have not attended ANY CCs before their own.
Working a Costume-Con is not the same experience as attending one.
This can lead to the mistaken assumption that if one has worked or
organized any other fan-run convention, the principles are the same.
This is true only up to a point. Costume-Con was modeled on general SF
cons, but it has its own unique community and thus its own culture.
That community has certain expectations that are not defined by the CC
Constitution.
It�s assumed that the future committees want to help continue those
traditions, but it�s difficult to do so when they�ve not attended and
there�s no documentation existing to help them.
So let�s revisit the discussion identifying traditions, the pros and cons
and answer any questions that might crop up along the way.

The Con Suite
Believe it or not, the Con Suite is NOT mandated by the Constitution.
But it is a longstanding tradition to have a place to relax and where
upcoming committees can host parties after the masquerades. Also, it is
NOT required that the Con Suite to provide so much food that attendees
don�t need to go somewhere to find a meal. That can get very expensive,
and it makes it difficult to predict how much to procure, possibly
leading to waste. At a minimum, all that needs to be provided are light
snacks, a variety of beverages and sufficient seating. There is no
requirement that the Con Suite make special accommodations for dietary
needs. It�s a courtesy, but not mandatory.

[Non-text portions of this message have been removed]

We’ve found that having an orientation panel (ie.CC 101) has been very beneficial to making a good first impression. Those that did not go and had a bad experience at the con tend to carry that through the weekend and just expect more bad things to happen rather than chalk it up to a one-time thing. Some of those people don’t come back It’s not fair, but there are a lot of people who operate that way. I’ve heard that it takes something like 5 good experiences to override one bad one.

As for the “shout outs”, I think it’s just as important to have the new people recognized in the audience. Not all the MCs or MDs remember to do this at some point. Just having people applauded can add to a positive experience.
And I think we’ve maybe already said something about this before, but we will be expressing certain expectations Nora and I will have for anyone who is given a “CC Veteran” ribbon in the future. We may not be handing them out so freely at future CCs.

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Tuesday, November 29, 2016 8:57 AM
To: runacc@yahoogroups.com
Subject: Re: [runacc] Traditions and Expectations: The Con Suite

Technically it’s Bruce – he’s writing this all up but I am part of the discussion.

I like the idea of the shout-out at the Social including the successive years attendance.
We love doing the CC101 panels – it helps us connect to the newbies and gives them a couple of “familiar” faces right off the bat.

Nora
——————————————–

On Tue, 11/29/16, lisa58@juno.com [runacc] <runacc@yahoogroups.com> wrote:

Subject: Re: [runacc] Traditions and Expectations: The Con Suite
To: runacc@yahoogroups.com
Date: Tuesday, November 29, 2016, 8:37 AM

Hi Nora, so glad you are running this
“series” of notes.

Just wanted to pipe in that I like the *new* CC tradition of having ribbons and “CC 101” panels for first time attendees. Wanted to suggest something that’s been done at my PA conferences for a while
now: at one
of the talks where pretty much the entire conference attends, they have people stand up who are new to the profession, and we all applaud. Later they wil have people stand up in increments, i.e. 5 years,
10 years, etc.
That’s also kind of cool, where you get to know who are the “elders” of hte profession. In our case, perhaps we could have something at the Friday night Social where attendees could stand or raise hands if it’s their first CC. I love talking to new attendees and finding out how they found us!

Lisa a

————————————
Posted by: Bruce & Nora Mai <casamai@sbcglobal.net>
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

It can all be slightly different, but it can cause hard feelings among the regulars if you’re comping some people for doing panels when we all have to pay, as has been mentioned previously. How much effort do you have to produce in order to get comped? Is a “talking head” panel worth comping over someone who bring visual aids and samples or leads a workshop?

Nonetheless, like Kevin said, if you have leftover cash after all your expenses paid, it’s a nice little bonus if you can refund staffers’ memberships. I believe CC16 and CC25 were both able to do so plus forw3ard some seed money to future cons (a semi-tradition for another discussion)

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Tuesday, November 29, 2016 9:20 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] panelists and memberships

Even with justifying this with the fact that CC is a small convention that basically starts from scratch each year, this is a hard pill to swallow for locals you are trying to recruit for concom, staff and panelists who are accustomed to being comped for doing things at other local conventions.

I feel you need to do what is best for your convention.

Michael

On 2016-11-29 16:27, Byron Connell byronpconnell@gmail.com [runacc]
wrote:

> In my experience, everyone pays and no one is comped (including the
> members of the concom). That certainly has been the case for the CC’s
> I’ve worked on. However, I can’t speak for other CCs.
>
> Byron
>

On Wed, 30 Nov 2016 18:08:10 -0600 “‘Nora & Bruce Mai’ casamai@sbcglobal.net [runacc]” <runacc@yahoogroups.com>
writes:

> We’ve found that having an orientation panel (ie.CC 101) has

been

> very beneficial to making a good first impression.  Those

that did

> not go and had a bad experience at the con tend to carry that

> through the weekend and just expect more bad things to happen rather

> than chalk it up to a one-time thing.  Some of those people don’t

> come back  It’s not fair, but there are a lot of people who

operate

> that way.  I’ve heard that it takes something like 5 good

> experiences to override one bad one.
>
> As for the “shout

outs”, I think it’s just as important to have the

> new people recognized

in the audience.   Not all the MCs or MDs

> remember to do this

at some point.  Just having people applauded can

> add to a positive

experience.

> And I think we’ve maybe already said something about this

before,

> but we will be expressing certain expectations Nora and I will

have

> for anyone who is given a “CC Veteran” ribbon in the

future.   We

> may not be handing them out so freely at future

CCs.

>
> Bruce
>
> —–Original Message—–
>

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]

>

Sent: Tuesday, November 29, 2016 8:57 AM

> To:

href=”mailto:runacc@yahoogroups.com”>runacc@yahoogroups.com

> Subject:

Re: [runacc] Traditions and Expectations: The Con Suite

>
>

Technically it’s Bruce – he’s writing this all up but I am part of

> the

discussion.

>
> I like the idea of the shout-out at the Social

including the

> successive years attendance.
> We love doing the

CC101 panels – it helps us connect to the newbies

> and gives them a

couple of “familiar” faces right off the bat.

>
> Nora
>

——————————————–

> On Tue, 11/29/16,

href=”mailto:lisa58@juno.com”>lisa58@juno.com [runacc] <runacc@yahoogroups.com>

>

wrote:

>
>  Subject: Re: [runacc] Traditions and Expectations:

The Con Suite

>  To:

href=”mailto:runacc@yahoogroups.com”>runacc@yahoogroups.com

>

Date: Tuesday, November 29, 2016, 8:37 AM

>
>  Hi Nora,

so glad you are running this

>  “series” of notes.
>

>  Just wanted to pipe in that I like the *new* CC tradition

of

> having  ribbons and “CC 101” panels for first time

attendees.

> Wanted to suggest  something that’s been done at

my PA conferences

> for a while
>  now: at one
>

of the talks where pretty much the entire conference  attends, they

> have  people stand up who are new to the profession, and we

all

> applaud.  Later  they wil have people stand up in

increments, i.e. 5

> years,
>  10 years,

etc.

>   That’s also kind of cool, where you get to know who are

the

> “elders” of  hte profession.  In our case, perhaps

we could have

> something at the  Friday night Social where

attendees could stand or

> raise  hands if it’s  their first

CC. I love talking to new

> attendees and finding  out how

they  found us!

>
>
>  Lisa

a

>
>
>
>

————————————

> Posted by: Bruce & Nora Mai

<casamai@sbcglobal.net>

>

————————————

>
> View the Document:

href=”http://www.Costume-Con.org/procedure/runacc/”>http://www.Costume-Con.org/procedure/runacc/

>

————————————

>
> Yahoo Groups Links
>

>
>
>
>
>

————————————

> Posted by: “Nora & Bruce Mai”

<casamai@sbcglobal.net>

>

————————————

>
> View the Document:

href=”http://www.Costume-Con.org/procedure/runacc/”>http://www.Costume-Con.org/procedure/runacc/

>

————————————

>
> Yahoo Groups Links
>

> <*> To visit your group on the web, go

to:

>    

href=”http://groups.yahoo.com/group/runacc/”>http://groups.yahoo.com/group/runacc/

>

> <*> Your email settings:
>

Individual Email | Traditional

>
> <*> To change settings

online go to:

>    

href=”http://groups.yahoo.com/group/runacc/join”>http://groups.yahoo.com/group/runacc/join

>

(Yahoo! ID required)

>
> <*> To change settings via

email:

>    

href=”mailto:runacc-digest@yahoogroups.com”>runacc-digest@yahoogroups.com

>    

href=”mailto:runacc-fullfeatured@yahoogroups.com”>runacc-fullfeatured@yahoogroups.com

>

> <*> To unsubscribe from this group, send an email

to:

>    

href=”mailto:runacc-unsubscribe@yahoogroups.com”>runacc-unsubscribe@yahoogroups.com

>

> <*> Your use of Yahoo Groups is subject

to:

>    

href=”https://info.yahoo.com/legal/us/yahoo/utos/terms/”>https://info.yahoo.com/legal/us/yahoo/utos/terms/

>

>

Excellent idea. What kind of file would be most convenient?

Nora

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Friday, December 2, 2016 1:39 PM
To: List, Run a CC
Subject: Re: [runacc] Re: Traditions and Expectations: The Con Suite

I’ve been using this list as the archive. At the moment I’m working on too many projects to undertake the document development for all the back-and-forth discussions regarding these traditions and other aspects of CC running.

I’m certain Karen’s in the same boat.

If someone else wants to do such a thing, I can easily set up a space for it in the website, since it’s driven by WordPress. A separate “Run a CC” space could be developed, since I don’t think I’m using the Post feature at the moment. (I could be wrong. It’s been a couple of crazy months since I set up that space.)

-B

On Fri, Dec 2, 2016 at 2:14 PM, Marg Grady marg1066@gmail.com [runacc] <runacc@yahoogroups.com> wrote:

So are these traditions getting put into a google doc for sharing with future chairs/committees?

—

Betsy Marks Delaney

http://www.hawkeswood.com/

[Non-text portions of this message have been removed]

To close the thread regarding the query from Aurora about the CC35 Consuite. My suspicions have been confirmed, they are still without a Consuite coordinator. In the meantime, I’ve made some, (hopefully helpful), suggestions and offered to be the temporary
contact with the idea that a schedule can be committed to for the interested groups.

I’d like to but can’t offer to take on consuite as I’m already helping with Programming.

Any further inquiries can be sent to me directly. Thanks. Have faith, it will all work out. 🙂

 

 

 

 

 

Why not just compile them into a file folder in this Yahoo Group?

 

Bruce

 

 

Realistically?

Maybe a wiki would make the most sense. That way, we’re all using the same platform and it’s edited on the site. We keep the link to the wiki out of the hands of the public (posted here or something) and then construct from there.

 

 

 

 

According to
the Costume-Con Constitution, the conference is officially 4 days in
length.   Traditionally, the days have
been Friday through Monday (it should be noted that this is not mandated –
possibly discussion for another time.).
The Monday of the conference is typically a “light day” for programming,
since many attendees leave for home that day.
Keeping this in mind, Monday hotel
room nights can influence the kinds of deals the CC committee will get from
their hotel venue.   

 

 

 

 

 

Attendees who
stay through Tuesday are typically the regulars who return to Costume-Con every
year, not the locals.  They frequently
take the opportunity to see the sights of the host city.    So a
committee needs to give consideration to what happens on Monday to convince the
regulars to stay the extra day. 

 

 

 

 

 

In the past,
there have been a few times where the importance of the Dead Dog Party has been
underestimated.    Usually, the party is held in the room that served
as the Con Suite over the weekend.   But
sometimes, if a committee deems it too expensive to reserve a room Monday
night, then the committee should make an effort to find a venue that does not
cost anything.   It could be as simple as
inviting people to meet In the hotel bar.
Alternatively, there could be a final dinner at a nearby
restaurant.   In either case, as hosts,
there should be a minimum presence of some of the committee members.

 

 

 

Agreed with all of this. It has been really disappointing on Monday
evenings to find out that there is no coordinated get-together, no matter
how informal. I always enjoy the “Passing of the Torch” to the next CC
chair.

Lisa a

On 04 Dec 2016 18:46:57 -0800 “casamai@sbcglobal.net [runacc]”
<runacc@yahoogroups.com> writes:

According to the Costume-Con Constitution, the conference is officially 4
days in length. Traditionally, the days have been Friday through Monday
(it should be noted that this is not mandated � possibly discussion for
another time.). The Monday of the conference is typically a �light day�
for programming, since many attendees leave for home that day. Keeping
this in mind, Monday hotel room nights can influence the kinds of deals
the CC committee will get from their hotel venue.

Attendees who stay through Tuesday are typically the regulars who return
to Costume-Con every year, not the locals. They frequently take the
opportunity to see the sights of the host city. So a committee needs
to give consideration to what happens on Monday to convince the regulars
to stay the extra day.

In the past, there have been a few times where the importance of the Dead
Dog Party has been underestimated. Usually, the party is held in the
room that served as the Con Suite over the weekend. But sometimes, if a
committee deems it too expensive to reserve a room Monday night, then the
committee should make an effort to find a venue that does not cost
anything. It could be as simple as inviting people to meet In the hotel
bar. Alternatively, there could be a final dinner at a nearby
restaurant. In either case, as hosts, there should be a minimum
presence of some of the committee members.

[Non-text portions of this message have been removed]

In the latter statement, that has been a tradition that has sort of fallen by the wayside. I’ll add this to my list for a separate thread.

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com]
Sent: Monday, December 5, 2016 5:59 AM
To: runacc@yahoogroups.com
Subject: Re: [runacc] The Dead Dog Party – Traditions and Expections continued

Agreed with all of this. It has been really disappointing on Monday evenings to find out that there is no coordinated get-together, no matter how informal. I always enjoy the “Passing of the Torch” to the next CC chair.

Lisa a

On 04 Dec 2016 18:46:57 -0800 “casamai@sbcglobal.net [runacc]”
<runacc@yahoogroups.com> writes:

According to the Costume-Con Constitution, the conference is officially 4
days in length. Traditionally, the days have been Friday through Monday
(it should be noted that this is not mandated possibly discussion for
another time.). The Monday of the conference is typically a light day
for programming, since many attendees leave for home that day. Keeping
this in mind, Monday hotel room nights can influence the kinds of deals
the CC committee will get from their hotel venue.

Attendees who stay through Tuesday are typically the regulars who return to Costume-Con every year, not the locals. They frequently take the
opportunity to see the sights of the host city. So a committee needs
to give consideration to what happens on Monday to convince the regulars to stay the extra day.

In the past, there have been a few times where the importance of the Dead
Dog Party has been underestimated. Usually, the party is held in the
room that served as the Con Suite over the weekend. But sometimes, if a
committee deems it too expensive to reserve a room Monday night, then the committee should make an effort to find a venue that does not cost
anything. It could be as simple as inviting people to meet In the hotel
bar. Alternatively, there could be a final dinner at a nearby
restaurant. In either case, as hosts, there should be a minimum
presence of some of the committee members.

[Non-text portions of this message have been removed]

————————————
Posted by: <lisa58@juno.com>
————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/
————————————

Yahoo Groups Links

 

 

On Sun, Dec 4, 2016 at 10:44 AM ‘Kaijugal .’ kaijugal@hotmail.com [runacc] <runacc@yahoogroups.com> wrote:

To close the thread regarding the query from Aurora about the CC35 Consuite. My suspicions have been confirmed, they are still without a Consuite coordinator. In the meantime, I’ve made some, (hopefully helpful), suggestions and offered to be the temporary
contact with the idea that a schedule can be committed to for the interested groups.

I’d like to but can’t offer to take on consuite as I’m already helping with Programming. 

Any further inquiries can be sent to me directly. Thanks. Have faith, it will all work out. 🙂

Dawn McKechnie –  Director – Cosplay Events – Anime North

Anime North – Canada’s Premiere Fan-Run Anime Convention!
www.animenorth.com  

---

From: runacc@yahoogroups.com <runacc@yahoogroups.com> on behalf of ‘Kaijugal .’ kaijugal@hotmail.com [runacc] <runacc@yahoogroups.com>
Sent: November 30, 2016 1:49 AM
To: runacc@yahoogroups.com
Subject: Re: CC35 was:Re: [runacc] Traditions and Expectations: The Con Suite

 

Aurora wrote: “Speaking of, has anyone heard from CC35 about con suite sponsorship? CC36 and CC37 have both inquired with no acknowledgement or reply.”



Last I heard they were still looking for someone to head the consuite. This may have been recently resolved. There is supposed to be a small meeting this week, I’ll poke the wolverine and see what’s up and encourage somebody to respond to those groups. *makes
note*. [😊]

~Dawn




[Non-text portions of this message have been removed]

 

 

 

I agree with Kevin,

There have already been official noises about the dissolution of the Yahoo! Groups.

It’s only a matter of time and it could go away very quickly. That said, even if there is some lead time to move the information, who wants to spend time posting it, and then moving it and posting it a second time?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Also, because the Annual Meetings have moved to Friday mornings, many CCs begin unofficially on Thursday night with a mass attack on some local restaurant.  This is also good for Room Nights.

 

Elaine

 

I can recall at least several CC’s where the Chair’s suite was used for
Hospitality space on Monday and Mon. night, and it was quite comfortable.

Lisa a

On Mon, 5 Dec 2016 08:50:36 -0500 “Sharon Sbarsky sbarsky@gmail.com
[runacc]” <runacc@yahoogroups.com> writes:

While, I agree that it is good for conventions to have Dead Dog Parties,
even if small or informal, it might not be true that the extra night and
even extra room nights “influence” the type of deals we can get in a
positive manner.

While searching for a venue for CC37 we found the need to include Monday
for function space made things more difficult. We were running up against
the desire of the hotels to have their function space available for a new
weekday event starting on Monday, and at least a few were asking to add
$5K (or more) onto the function space rental fees. Even if the only used
was for Tech strike and light programming.

Since we were already using part of the previous week (Program & Tech
build on Friday, maybe even Thursday evening) it may have been easier to
make the RFP (for function space) to be Wednesday-Sunday than
Thursday-Monday.

We have in our contract that our room rates are good for a few days
before and after, and in most cases if there are individuals what want to
stay longer than that, it can be worked out with the hotel.

While it is nice for the Dead Dog to be held in convention Hospitality
Space, it is not a requirement. I’m still at Smofcon at the moment. The
Con Suite was located in space that was previously used as a hotel
restaurant and it was great for space for snacks, light meals, bar
(Smofcon could supply it’s own alcohol, but needed to pay for bartenders
to serve it since it was function space) and the ability to have many
conversations and meetings. Plus a small room that could be used for
small more private meetings.

But the space was only available until 3PM yesterday since another event
was moving into the hotel and using the space. Instead, a committee
member’s suite was used for the Dead Dog, and opening the Chair’s suite
when the first one became too crowded.

Sharon

On Mon, Dec 5, 2016 at 6:58 AM, lisa58@juno.com [runacc]
<runacc@yahoogroups.com> wrote:

Agreed with all of this. It has been really disappointing on Monday
evenings to find out that there is no coordinated get-together, no matter
how informal. I always enjoy the “Passing of the Torch” to the next CC
chair.

Lisa a

On 04 Dec 2016 18:46:57 -0800 “casamai@sbcglobal.net [runacc]”
<runacc@yahoogroups.com> writes:

According to the Costume-Con Constitution, the conference is officially 4
days in length. Traditionally, the days have been Friday through Monday
(it should be noted that this is not mandated � possibly discussion for
another time.). The Monday of the conference is typically a �light day�
for programming, since many attendees leave for home that day. Keeping
this in mind, Monday hotel room nights can influence the kinds of deals
the CC committee will get from their hotel venue.

Attendees who stay through Tuesday are typically the regulars who return
to Costume-Con every year, not the locals. They frequently take the
opportunity to see the sights of the host city. So a committee needs
to give consideration to what happens on Monday to convince the regulars
to stay the extra day.

In the past, there have been a few times where the importance of the Dead
Dog Party has been underestimated. Usually, the party is held in the
room that served as the Con Suite over the weekend. But sometimes, if a
committee deems it too expensive to reserve a room Monday night, then the
committee should make an effort to find a venue that does not cost
anything. It could be as simple as inviting people to meet In the hotel
bar. Alternatively, there could be a final dinner at a nearby
restaurant. In either case, as hosts, there should be a minimum
presence of some of the committee members.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

 

 

 

 

 

 

There have been
variations in what happens after the two major masquerades conclude and the
judges are deliberating.   They’re more
or less in this order:

 

 

1. Fan Photos – Since there’s no flash
   photography during the shows, this is the opportunity for the audience members
   to come up to the front of the stage and get close up shots of each contestant
   and the details of the costumes.    (Side
   note for the MD/Stage Manager: for the best traffic flow, there should be two
   or three points across the stage designated where the costumers should be
   directed to stand in sequence so that all the photographers spread the along
   front have a good angle to take their pictures).

2.  Archives Road Show Features – this is a relatively
   recent addition introduced at CC27.   It
   started with a tribute to artists who passed away up to that point in time, ala
   Academy Awards.   Over the next two
   years, the video block expanded to themed features showcasing video footage from
   masquerades from the past 30+ years.
   While it is not a mandated event, I always ask MDs if they would like to
   have Archives material played during the halftime.   So it’s sort of a tradition now.   But I never assume.

3. Presentation of the ICG Lifetime
   Achievement Award during the SF halftime.
   I believe time for this has always been requested – it is not mandated
   in the Constitution.   Current president
   Philip Gust has called for all the attending LAA recipients to step on stage
   before the current year’s award is announced.
   This has been an informal tradition since CC30.

4. Other Awards – The ICG President’s Award,
   the Founders Award (given by the CC service mark holder), are usually announced
   during the SF halftime.   During the
   Historical halftime, the Doll Contest, any auxiliary contests and the site
   selection balloting is announced.

5. Chapter Awards – Depending upon the
   MD, the first costume awards are from ICG chapters.   A while back, one of the MDs wisely
   instructed the chapter reps to keep their introductions brief – others have
   even limited the number of chapters who can present awards, just to keep things
   moving along.   The MD is NOT required to allow chapters to present.

 

 

There have been other activities during halftime (entertainment,
other announcements, etc.), but the main point has been to keep the audience in
their seats so that they don’t wander off or storm Hospitality before the
masquerade awards have been announced.

 

(I have no idea why the font size changed on item #1, but since I copied and pasted in from a Word doc, who knows?)

 

 

 

 

I know we’ve been through the Hospitality Suite stuff, but this is because of the last comment of this post.  For the sake of the competitors, I would say to not open the con suite until after the awards are announced.  It has happened that the sponsors opened the suite before the awards, and all the special treats were long gone before the entrants could get up there.  Since they are major contributors to the entertainment of the con, they should get some consideration.

Karen

 

 

On 2016-12-11 21:21, casamai@sbcglobal.net [runacc] wrote:

 

 

 

 

There have been variations in what happens after the two major masquerades conclude and the judges are deliberating.   They’re more or less in this order:

 

1. Fan Photos – Since there’s no flash photography during the shows, this is the opportunity for the audience members to come up to the front of the stage and get close up shots of each contestant and the details of the costumes.    (Side note for the MD/Stage Manager: for the best traffic flow, there should be two or three points across the stage designated where the costumers should be directed to stand in sequence so that all the photographers spread the along front have a good angle to take their pictures).

2.  Archives Road Show Features – this is a relatively recent addition introduced at CC27.   It started with a tribute to artists who passed away up to that point in time, ala Academy Awards.   Over the next two years, the video block expanded to themed features showcasing video footage from masquerades from the past 30+ years.  While it is not a mandated event, I always ask MDs if they would like to have Archives material played during the halftime.   So it’s sort of a tradition now.   But I never assume.

3. Presentation of the ICG Lifetime Achievement Award during the SF halftime.   I believe time for this has always been requested – it is not mandated in the Constitution.   Current president Philip Gust has called for all the attending LAA recipients to step on stage before the current year’s award is announced.   This has been an informal tradition since CC30.

4. Other Awards – The ICG President’s Award, the Founders Award (given by the CC service mark holder), are usually announced during the SF halftime.   During the Historical halftime, the Doll Contest, any auxiliary contests and the site selection balloting is announced.

5. Chapter Awards – Depending upon the MD, the first costume awards are from ICG chapters.   A while back, one of the MDs wisely instructed the chapter reps to keep their introductions brief – others have even limited the number of chapters who can present awards, just to keep things moving along.   The MD is NOT required to allow chapters to present.

 

There have been other activities during halftime (entertainment, other announcements, etc.), but the main point has been to keep the audience in their seats so that they don’t wander off or storm Hospitality before the masquerade awards have been announced.

 

(I have no idea why the font size changed on item #1, but since I copied and pasted in from a Word doc, who knows?)

 

 

CC+3 voting announcement during the historical

Michael