I’m referring to scanned hard copies.
Although the question of e-signatures is interesting but maybe another day 🙂

— On Sun, 7/1/12, martingear@comcast.net <MartinGear@comcast.net> wrote:

From: martingear@comcast.net <MartinGear@comcast.net>
Subject: Re: [runacc] Signed releases
To: runacc@yahoogroups.com
Date: Sunday, July 1, 2012, 2:37 PM

I keep mine for 5 years. Scanned copies of a form with an original signature
will probably pass muster. I would not count on eforms necessarily passing
the test unless the individual has a “security certificate” and your
software captures that to.
Marty

Sent from my Verizon Wireless Phone

—–Original message—–
From: Nora & Bruce Mai <casamai@sbcglobal.net>
To: runacc@yahoogroups.com
Sent: Sun, Jul 1, 2012 13:35:02 GMT+00:00
Subject: [runacc] Signed releases

How long should these be kept?
And how do we feel about scanning them? Are e-files of the releases still as
valid?

Nora

[Non-text portions of this message have been removed]

————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links

[Non-text portions of this message have been removed]

I agree with Marty about E-signatures and that scanned copies of original signatures probably are OK.

I keep releases in perpetuity because mine include model releases as well as liability. I’ve got lots of photos that are more than five years old, as do the ICG archives and the Costume-ConNections Web site.

Byron

On Jul 1, 2012, at 5:55 PM, Bruce & Nora Mai wrote:

> I’m referring to scanned hard copies.
> Although the question of e-signatures is interesting but maybe another day 🙂
>
> — On Sun, 7/1/12, martingear@comcast.net <MartinGear@comcast.net> wrote:
>
> From: martingear@comcast.net <MartinGear@comcast.net>
> Subject: Re: [runacc] Signed releases
> To: runacc@yahoogroups.com
> Date: Sunday, July 1, 2012, 2:37 PM
>
> I keep mine for 5 years. Scanned copies of a form with an original signature
> will probably pass muster. I would not count on eforms necessarily passing
> the test unless the individual has a “security certificate” and your
> software captures that to.
> Marty
>
> Sent from my Verizon Wireless Phone
>
> —–Original message—–
> From: Nora & Bruce Mai <casamai@sbcglobal.net>
> To: runacc@yahoogroups.com
> Sent: Sun, Jul 1, 2012 13:35:02 GMT+00:00
> Subject: [runacc] Signed releases
>
> How long should these be kept?
> And how do we feel about scanning them? Are e-files of the releases still as
> valid?
>
> Nora
>
> [Non-text portions of this message have been removed]
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
> [Non-text portions of this message have been removed]
>
>

[Non-text portions of this message have been removed]

You both are reinforcing what I was thinking already. I’m trying to get rid
of stuff and stacks of paperwork seemed like a good target.
If I’ve got the originals scanned and saved, I think that should be an
acceptable record and can then shred the originals.

Nora

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of
Byron Connell
Sent: Sunday, July 01, 2012 6:51 PM
To: runacc@yahoogroups.com
Subject: Re: [runacc] Signed releases

I agree with Marty about E-signatures and that scanned copies of original
signatures probably are OK.

I keep releases in perpetuity because mine include model releases as well as
liability. I’ve got lots of photos that are more than five years old, as do
the ICG archives and the Costume-ConNections Web site.

Byron

On Jul 1, 2012, at 5:55 PM, Bruce & Nora Mai wrote:

> I’m referring to scanned hard copies.
> Although the question of e-signatures is interesting but maybe another
> day 🙂
>
> — On Sun, 7/1/12, martingear@comcast.net <MartinGear@comcast.net> wrote:
>
> From: martingear@comcast.net <MartinGear@comcast.net>
> Subject: Re: [runacc] Signed releases
> To: runacc@yahoogroups.com
> Date: Sunday, July 1, 2012, 2:37 PM
>
> I keep mine for 5 years. Scanned copies of a form with an original
> signature will probably pass muster. I would not count on eforms
> necessarily passing the test unless the individual has a “security
> certificate” and your software captures that to.
> Marty
>
> Sent from my Verizon Wireless Phone
>
> —–Original message—–
> From: Nora & Bruce Mai <casamai@sbcglobal.net>
> To: runacc@yahoogroups.com
> Sent: Sun, Jul 1, 2012 13:35:02 GMT+00:00
> Subject: [runacc] Signed releases
>
> How long should these be kept?
> And how do we feel about scanning them? Are e-files of the releases
> still as valid?
>
> Nora
>
> [Non-text portions of this message have been removed]
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups Links
>
> [Non-text portions of this message have been removed]
>
>

[Non-text portions of this message have been removed]

————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups
Links

—–
No virus found in this message.
Checked by AVG – www.avg.com
Version: 10.0.1424 / Virus Database: 2437/5105 – Release Date: 07/01/12

One of my clients who is both very security conscious and also paranoid,
insists on signed copies which are then scanned with a date stamp and
stored while the originals are shredded. Obviously they have multiple
back-ups but they are convinced that this is the only way to go. FWIIW
Marty

On 7/1/2012 10:46 PM, Nora & Bruce Mai wrote:
>
> You both are reinforcing what I was thinking already. I’m trying to
> get rid
> of stuff and stacks of paperwork seemed like a good target.
> If I’ve got the originals scanned and saved, I think that should be an
> acceptable record and can then shred the originals.
>
> Nora
>
> —–Original Message—–
> From: runacc@yahoogroups.com <mailto:runacc%40yahoogroups.com>
> [mailto:runacc@yahoogroups.com <mailto:runacc%40yahoogroups.com>] On
> Behalf Of
> Byron Connell
> Sent: Sunday, July 01, 2012 6:51 PM
> To: runacc@yahoogroups.com <mailto:runacc%40yahoogroups.com>
> Subject: Re: [runacc] Signed releases
>
> I agree with Marty about E-signatures and that scanned copies of original
> signatures probably are OK.
>
> I keep releases in perpetuity because mine include model releases as
> well as
> liability. I’ve got lots of photos that are more than five years old,
> as do
> the ICG archives and the Costume-ConNections Web site.
>
> Byron
>
> On Jul 1, 2012, at 5:55 PM, Bruce & Nora Mai wrote:
>
> > I’m referring to scanned hard copies.
> > Although the question of e-signatures is interesting but maybe another
> > day 🙂
> >
> > — On Sun, 7/1/12, martingear@comcast.net
> <mailto:martingear%40comcast.net> <MartinGear@comcast.net
> <mailto:MartinGear%40comcast.net>> wrote:
> >
> > From: martingear@comcast.net <mailto:martingear%40comcast.net>
> <MartinGear@comcast.net <mailto:MartinGear%40comcast.net>>
> > Subject: Re: [runacc] Signed releases
> > To: runacc@yahoogroups.com <mailto:runacc%40yahoogroups.com>
> > Date: Sunday, July 1, 2012, 2:37 PM
> >
> > I keep mine for 5 years. Scanned copies of a form with an original
> > signature will probably pass muster. I would not count on eforms
> > necessarily passing the test unless the individual has a “security
> > certificate” and your software captures that to.
> > Marty
> >
> > Sent from my Verizon Wireless Phone
> >
> > —–Original message—–
> > From: Nora & Bruce Mai <casamai@sbcglobal.net
> <mailto:casamai%40sbcglobal.net>>
> > To: runacc@yahoogroups.com <mailto:runacc%40yahoogroups.com>
> > Sent: Sun, Jul 1, 2012 13:35:02 GMT+00:00
> > Subject: [runacc] Signed releases
> >
> > How long should these be kept?
> > And how do we feel about scanning them? Are e-files of the releases
> > still as valid?
> >
> > Nora
> >
> > [Non-text portions of this message have been removed]
> >
> > ————————————
> >
> > View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> > Groups Links
> >
> > [Non-text portions of this message have been removed]
> >
> >
>
> [Non-text portions of this message have been removed]
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups
> Links
>
> —–
> No virus found in this message.
> Checked by AVG – www.avg.com
> Version: 10.0.1424 / Virus Database: 2437/5105 – Release Date: 07/01/12
>
>

[Non-text portions of this message have been removed]

Ricky – could you please contact me off-list. Thank you. Trudy

[Non-text portions of this message have been removed]

Any ideas on how to deal with this?

http://www.costume-con.org/gallery2/upgrade/index.php

Bruce

[Non-text portions of this message have been removed]

A quick survey suggests the hosting service may have changed something
that’s confusing the gallery system; if it can’t find the right version
file it thinks an update may be required.

http://gallery.menalto.com/node/94639

Kevin

On Mon, Jul 23, 2012 at 5:30 AM, Nora & Bruce Mai <casamai@sbcglobal.net>wrote:

> Any ideas on how to deal with this?
>
>
>
> http://www.costume-con.org/gallery2/upgrade/index.php
>
>
>
>
>
> Bruce
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups Links
>
>
>
>

[Non-text portions of this message have been removed]

Hello all,

As you may know we are a little less than 2 years out from CC32.

Can any former Con-Chairs or costume con members give me an idea of what our
membership numbers should be looking like?

~Dawn – CC32

[Non-text portions of this message have been removed]

In a message dated 7/23/2012 1:17:57 PM Central Daylight Time,
kaijugal@hotmail.com writes:

> Can any former Con-Chairs or costume con members give me an idea of what
> our
> membership numbers should be looking like?

If I remember correctly, you should start seeing more memberships coming
in. I increased the membership rate every six months by $5, and often had
special rates. I think it did help, and kept CC28 in folks’ minds.

Henry Osier

[Non-text portions of this message have been removed]

Dawn, memberships seem to be higher on the sides of the continent, probably because of higher local population. However, they seldom seem to be below 250. We were fortunate enough to have 368! The key is constant regional publicity and copious amounts of flyers at every possible venue that is even vaguely related to costumes: bookstores, quilt & fabric stores, craft stores, local sewing/quilting clubs & events. I even left them in the dentist’s office!

Elaine
Retired Costume-Con Chair

To: runacc@yahoogroups.com
From: kaijugal@hotmail.com
Date: Mon, 23 Jul 2012 14:17:53 -0400
Subject: [runacc] Membership Numbers

Hello all,

As you may know we are a little less than 2 years out from CC32.

Can any former Con-Chairs or costume con members give me an idea of what our
membership numbers should be looking like?

~Dawn – CC32

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is easy, I do it for conventions frequently with all sorts of
costumes, giant monsters, skulls and whatnot by car, plane, bus and train).
We even had so little luggage room when going to cc36, (I brought a mascot among other things), that
we Torontonians had to wear our full Pirate costumes through airport security
and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: runacc@yahoogroups.com
> From: ecmami@hotmail.com
> Date: Mon, 23 Jul 2012 20:46:59 -0400
> Subject: RE: [runacc] Membership Numbers
>
>
> Dawn, memberships seem to be higher on the sides of the continent, probably because of higher local population. However, they seldom seem to be below 250. We were fortunate enough to have 368! The key is constant regional publicity and copious amounts of flyers at every possible venue that is even vaguely related to costumes: bookstores, quilt & fabric stores, craft stores, local sewing/quilting clubs & events. I even left them in the dentist’s office!
>
> Elaine
> Retired Costume-Con Chair
>
>
>
>
> To: runacc@yahoogroups.com
> From: kaijugal@hotmail.com
> Date: Mon, 23 Jul 2012 14:17:53 -0400
> Subject: [runacc] Membership Numbers
>
>
>
>
>
>
>
> Hello all,
>
> As you may know we are a little less than 2 years out from CC32.
>
> Can any former Con-Chairs or costume con members give me an idea of what our
> membership numbers should be looking like?
>
> ~Dawn – CC32
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>

[Non-text portions of this message have been removed]

did cc-30 have 368 at this point out??? or total at con???

since I know we want 500 or so in a perfect world for 32, I go by my 27 numbers, and if after denver this year, we are between 225-250 with a year to go, we’ll be fine

we sell 100 in that last year, then 100 at the door

done, or close to it, especially with the tons of anime north 1 day kids at more than thier fare share of the 100 dollar price. like 40-50 for a day pass?

they dont help the hotel, but thier $$ will help pay the hotel bill if needed

we used to have to budget upwards of 4K for the folio, just that off the table, pre con, is huge for all future cons.
gee and to think everyone resisted electric for so long.

Gravely MacCabre
http://www.castleblood.com
http://facebook.com/gravelymaccabre
http://etsy.com/shops/gravelymaccabre

tv show clip samples at
http://www.veoh.com/channels/castleblood

________________________________
From: Kaijugal . <kaijugal@hotmail.com>
To: runacc@yahoogroups.com
Sent: Tuesday, July 24, 2012 4:49 PM
Subject: RE: [runacc] Membership Numbers

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is easy, I do it for conventions frequently with all sorts of
costumes, giant monsters, skulls and whatnot by car, plane, bus and train).
We even had so little luggage room when going to cc36, (I brought a mascot among other things), that
we Torontonians had to wear our full Pirate costumes through airport security
and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: mailto:runacc%40yahoogroups.com
> From: mailto:ecmami%40hotmail.com
> Date: Mon, 23 Jul 2012 20:46:59 -0400
> Subject: RE: [runacc] Membership Numbers
>
>
> Dawn, memberships seem to be higher on the sides of the continent, probably because of higher local population. However, they seldom seem to be below 250. We were fortunate enough to have 368! The key is constant regional publicity and copious amounts of flyers at every possible venue that is even vaguely related to costumes: bookstores, quilt & fabric stores, craft stores, local sewing/quilting clubs & events. I even left them in the dentist’s office!
>
> Elaine
> Retired Costume-Con Chair
>
>
>
>
> To: mailto:runacc%40yahoogroups.com
> From: mailto:kaijugal%40hotmail.com
> Date: Mon, 23 Jul 2012 14:17:53 -0400
> Subject: [runacc] Membership Numbers
>
>
>
>
>
>
>
> Hello all,
>
> As you may know we are a little less than 2 years out from CC32.
>
> Can any former Con-Chairs or costume con members give me an idea of what our
> membership numbers should be looking like?
>
> ~Dawn – CC32
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

They didn’t. Elaine meant that was her total attendance. It was a miscommunication.
Marg gave me the actual number in private email. 🙂
Cheers!
~Dawn 🙂

To: runacc@yahoogroups.com
From: gravelymac@yahoo.com
Date: Tue, 24 Jul 2012 15:20:01 -0700
Subject: Re: [runacc] Membership Numbers

did cc-30 have 368 at this point out??? or total at con???

since I know we want 500 or so in a perfect world for 32, I go by my 27 numbers, and if after denver this year, we are between 225-250 with a year to go, we’ll be fine

we sell 100 in that last year, then 100 at the door

done, or close to it, especially with the tons of anime north 1 day kids at more than thier fare share of the 100 dollar price. like 40-50 for a day pass?

they dont help the hotel, but thier $$ will help pay the hotel bill if needed

we used to have to budget upwards of 4K for the folio, just that off the table, pre con, is huge for all future cons.

gee and to think everyone resisted electric for so long.

Gravely MacCabre

http://www.castleblood.com

http://facebook.com/gravelymaccabre

http://etsy.com/shops/gravelymaccabre

tv show clip samples at

http://www.veoh.com/channels/castleblood

________________________________

From: Kaijugal . <kaijugal@hotmail.com>

To: runacc@yahoogroups.com

Sent: Tuesday, July 24, 2012 4:49 PM

Subject: RE: [runacc] Membership Numbers

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is easy, I do it for conventions frequently with all sorts of

costumes, giant monsters, skulls and whatnot by car, plane, bus and train).

We even had so little luggage room when going to cc36, (I brought a mascot among other things), that

we Torontonians had to wear our full Pirate costumes through airport security

and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: mailto:runacc%40yahoogroups.com

> From: mailto:ecmami%40hotmail.com

> Date: Mon, 23 Jul 2012 20:46:59 -0400

> Subject: RE: [runacc] Membership Numbers

>

>

> Dawn, memberships seem to be higher on the sides of the continent, probably because of higher local population. However, they seldom seem to be below 250. We were fortunate enough to have 368! The key is constant regional publicity and copious amounts of flyers at every possible venue that is even vaguely related to costumes: bookstores, quilt & fabric stores, craft stores, local sewing/quilting clubs & events. I even left them in the dentist’s office!

>

> Elaine

> Retired Costume-Con Chair

>

>

>

>

> To: mailto:runacc%40yahoogroups.com

> From: mailto:kaijugal%40hotmail.com

> Date: Mon, 23 Jul 2012 14:17:53 -0400

> Subject: [runacc] Membership Numbers

>

>

>

>

>

>

>

> Hello all,

>

> As you may know we are a little less than 2 years out from CC32.

>

> Can any former Con-Chairs or costume con members give me an idea of what our

> membership numbers should be looking like?

>

> ~Dawn – CC32

>

>

> [Non-text portions of this message have been removed]

>

>

>

>

>

>

> [Non-text portions of this message have been removed]

>

>

>

> ————————————

>

> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links

>

>

>

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

No, sorry. That was at the end. 2 years out we were looking at about 60. The closer you get, the more people are willing to commit. The biggest increase comes in the final 3 months.

Elaine
Nil significat nisi oscillat!

To: runacc@yahoogroups.com
From: kaijugal@hotmail.com
Date: Tue, 24 Jul 2012 16:49:33 -0400
Subject: RE: [runacc] Membership Numbers

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is easy, I do it for conventions frequently with all sorts of
costumes, giant monsters, skulls and whatnot by car, plane, bus and train).
We even had so little luggage room when going to cc36, (I brought a mascot among other things), that
we Torontonians had to wear our full Pirate costumes through airport security
and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: runacc@yahoogroups.com
> From: ecmami@hotmail.com
> Date: Mon, 23 Jul 2012 20:46:59 -0400
> Subject: RE: [runacc] Membership Numbers
>
>
> Dawn, memberships seem to be higher on the sides of the continent, probably because of higher local population. However, they seldom seem to be below 250. We were fortunate enough to have 368! The key is constant regional publicity and copious amounts of flyers at every possible venue that is even vaguely related to costumes: bookstores, quilt & fabric stores, craft stores, local sewing/quilting clubs & events. I even left them in the dentist’s office!
>
> Elaine
> Retired Costume-Con Chair
>
>
>
>
> To: runacc@yahoogroups.com
> From: kaijugal@hotmail.com
> Date: Mon, 23 Jul 2012 14:17:53 -0400
> Subject: [runacc] Membership Numbers
>
>
>
>
>
>
>
> Hello all,
>
> As you may know we are a little less than 2 years out from CC32.
>
> Can any former Con-Chairs or costume con members give me an idea of what our
> membership numbers should be looking like?
>
> ~Dawn – CC32
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

I would guess that would require Karen (or someone) to contact them, then?

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of
Kevin Roche
Sent: Monday, July 23, 2012 11:57 AM
To: runacc@yahoogroups.com
Subject: Re: [runacc] Costume-Con Gallery “down”

A quick survey suggests the hosting service may have changed something
that’s confusing the gallery system; if it can’t find the right version file
it thinks an update may be required.

http://gallery.menalto.com/node/94639

Kevin

On Mon, Jul 23, 2012 at 5:30 AM, Nora & Bruce Mai
<casamai@sbcglobal.net>wrote:

> Any ideas on how to deal with this?
>
>
>
> http://www.costume-con.org/gallery2/upgrade/index.php
>
>
>
>
>
> Bruce
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups Links
>
>
>
>

[Non-text portions of this message have been removed]

————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups
Links

—–
No virus found in this message.
Checked by AVG – www.avg.com
Version: 10.0.1424 / Virus Database: 2437/5147 – Release Date: 07/22/12

I think Elaine meant 368 was the total. Two years out, you’re probably
looking at 100+. Mr. Mike’s totals will probably be more accurate.
However, given your unique situation with all the costumers who attend all
the anime cons there, you’ll probably have more trickle in sooner.

It used to be a real nail-biter (except maybe for CC26 – Kevin and Andy can
fill you in on that) up until the last 5-6 months before the con, but buying
habits have changed. If the economy continues its slide into the crapper,
it still might be. You’re going to get a lot of walk-ins. Also, up until
CC 28 or so, we had to deal with the costs of the FFF beforehand. Now that
it’s electronic, that takes a heck of a lot of pressure off you upfront,
except for initial hotel deposits, etc.

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of
Kaijugal .
Sent: Tuesday, July 24, 2012 3:50 PM
To: runacc@yahoogroups.com
Subject: RE: [runacc] Membership Numbers
Importance: High

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire
COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is
easy, I do it for conventions frequently with all sorts of costumes, giant
monsters, skulls and whatnot by car, plane, bus and train).
We even had so little luggage room when going to cc36, (I brought a mascot
among other things), that we Torontonians had to wear our full Pirate
costumes through airport security and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: runacc@yahoogroups.com
> From: ecmami@hotmail.com
> Date: Mon, 23 Jul 2012 20:46:59 -0400
> Subject: RE: [runacc] Membership Numbers
>
>
> Dawn, memberships seem to be higher on the sides of the continent,

probably because of higher local population. However, they seldom seem to
be below 250. We were fortunate enough to have 368! The key is constant
regional publicity and copious amounts of flyers at every possible venue
that is even vaguely related to costumes: bookstores, quilt & fabric
stores, craft stores, local sewing/quilting clubs & events. I even left
them in the dentist’s office!

>
> Elaine
> Retired Costume-Con Chair
>
>
>
>
> To: runacc@yahoogroups.com
> From: kaijugal@hotmail.com
> Date: Mon, 23 Jul 2012 14:17:53 -0400
> Subject: [runacc] Membership Numbers
>
>
>
>
>
>
>
> Hello all,
>
> As you may know we are a little less than 2 years out from CC32.
>
> Can any former Con-Chairs or costume con members give me an idea of
> what our membership numbers should be looking like?
>
> ~Dawn – CC32
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups Links
>
>
>

[Non-text portions of this message have been removed]

————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups
Links

—–
No virus found in this message.
Checked by AVG – www.avg.com
Version: 10.0.1424 / Virus Database: 2437/5150 – Release Date: 07/23/12

I’m at 129 including Attending, Supporting, Voted not converted, and a
comps given as masquerade prizes.

Michael

On 2012-07-24 20:15, Nora & Bruce Mai wrote:
> I think Elaine meant 368 was the total. Two years out, you’re
> probably
> looking at 100+. Mr. Mike’s totals will probably be more accurate.
> However, given your unique situation with all the costumers who
> attend all
> the anime cons there, you’ll probably have more trickle in sooner.
>
> It used to be a real nail-biter (except maybe for CC26 – Kevin and
> Andy can
> fill you in on that) up until the last 5-6 months before the con,
> but
> buying
> habits have changed. If the economy continues its slide into the
> crapper,
> it still might be. You’re going to get a lot of walk-ins. Also, up
> until
> CC 28 or so, we had to deal with the costs of the FFF beforehand.
> Now
> that
> it’s electronic, that takes a heck of a lot of pressure off you
> upfront,
> except for initial hotel deposits, etc.
>
> Bruce

Dawn —

I’ll look for my backup of the full CC26 registration database, I’ll see if
I can extract a numbers vs reg-date plot for you.

Kevin

[Non-text portions of this message have been removed]

Ironically you would think that it would be an easy sell at a 20,000+ person anime convention that is heavily into
costuming, however that hasn’t been the case at all, most of our memberships have come from the sci-fi, fantasy
and other communities. I’d be hard pressed to count a half dozen of our current memberships coming out
of Anime North (20,000+) and Otakuthon (6000+) not including Trixy and the other now Costume-Con
dedicated Montrealers.

I guess the attitude is, “I have the best costuming weekend at Anime North for $50, why would I pay more
to go to another, smaller con and risk having a crummy time?”

Working on attitude adjustments, including mine XD

~Dawn

To: runacc@yahoogroups.com
From: casamai@sbcglobal.net
Date: Tue, 24 Jul 2012 22:15:31 -0500
Subject: RE: [runacc] Membership Numbers

I think Elaine meant 368 was the total. Two years out, you’re probably

looking at 100+. Mr. Mike’s totals will probably be more accurate.

However, given your unique situation with all the costumers who attend all

the anime cons there, you’ll probably have more trickle in sooner.

It used to be a real nail-biter (except maybe for CC26 – Kevin and Andy can

fill you in on that) up until the last 5-6 months before the con, but buying

habits have changed. If the economy continues its slide into the crapper,

it still might be. You’re going to get a lot of walk-ins. Also, up until

CC 28 or so, we had to deal with the costs of the FFF beforehand. Now that

it’s electronic, that takes a heck of a lot of pressure off you upfront,

except for initial hotel deposits, etc.

Bruce

—–Original Message—–

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of

Kaijugal .

Sent: Tuesday, July 24, 2012 3:50 PM

To: runacc@yahoogroups.com

Subject: RE: [runacc] Membership Numbers

Importance: High

368 people registered 2 years out Elaine? Wow that’s impressive! 🙂

Of course we have an uphill battle as there are less people in the entire

COUNTRY of CANADA than in the STATE OF CALIFORNIA! ^_^;

Add to that people’s disproportional fears of crossing the border. (Which is

easy, I do it for conventions frequently with all sorts of costumes, giant

monsters, skulls and whatnot by car, plane, bus and train).

We even had so little luggage room when going to cc36, (I brought a mascot

among other things), that we Torontonians had to wear our full Pirate

costumes through airport security and on the plane!

Thank you for your answer Elaine! 🙂 🙂 🙂

I look forward to hearing from you other experienced Con-chairs!

~Dawn 🙂

> To: runacc@yahoogroups.com

> From: ecmami@hotmail.com

> Date: Mon, 23 Jul 2012 20:46:59 -0400

> Subject: RE: [runacc] Membership Numbers

>

>

> Dawn, memberships seem to be higher on the sides of the continent,

probably because of higher local population. However, they seldom seem to

be below 250. We were fortunate enough to have 368! The key is constant

regional publicity and copious amounts of flyers at every possible venue

that is even vaguely related to costumes: bookstores, quilt & fabric

stores, craft stores, local sewing/quilting clubs & events. I even left

them in the dentist’s office!

>

> Elaine

> Retired Costume-Con Chair

>

>

>

>

> To: runacc@yahoogroups.com

> From: kaijugal@hotmail.com

> Date: Mon, 23 Jul 2012 14:17:53 -0400

> Subject: [runacc] Membership Numbers

>

>

>

>

>

>

>

> Hello all,

>

> As you may know we are a little less than 2 years out from CC32.

>

> Can any former Con-Chairs or costume con members give me an idea of

> what our membership numbers should be looking like?

>

> ~Dawn – CC32

>

>

> [Non-text portions of this message have been removed]

>

>

>

>

>

>

> [Non-text portions of this message have been removed]

>

>

>

> ————————————

>

> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!

> Groups Links

>

>

>

[Non-text portions of this message have been removed]

————————————

View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups

Links

—–

No virus found in this message.

Checked by AVG – www.avg.com

Version: 10.0.1424 / Virus Database: 2437/5150 – Release Date: 07/23/12

[Non-text portions of this message have been removed]

That would be super lovely and helpful, thank you Kevin. 🙂

~Dawn

To: runacc@yahoogroups.com
From: kevin@twistedimage.com
Date: Wed, 25 Jul 2012 12:49:15 -0700
Subject: Re: [runacc] Membership Numbers

Dawn —

I’ll look for my backup of the full CC26 registration database, I’ll see if

I can extract a numbers vs reg-date plot for you.

Kevin

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

I don’t remember if this group allows attachments; if it does, here’s a
plot of our pre-registration vs date, sorted by membership type, plus the
total.

If the image gets stripped, I’ll post it to the files section.

Our final count at-con was 876, so that means we sold an additional 228
memberships on-site.

Kevin

On Wed, Jul 25, 2012 at 2:00 PM, Kaijugal . <kaijugal@hotmail.com> wrote:

>
>
>
> That would be super lovely and helpful, thank you Kevin. 🙂
>
> ~Dawn
>
>

[Non-text portions of this message have been removed]

Hello,

This email message is a notification to let you know that
a file has been uploaded to the Files area of the runacc
group.

File : /CC26 prereg.JPG
Uploaded by : sjleather <kevin@twistedimage.com>
Description : Costume-Con 26 Pre-registration vs date

You can access this file at the URL:
http://groups.yahoo.com/group/runacc/files/CC26%20prereg.JPG

To learn more about file sharing for your group, please visit:
http://help.yahoo.com/l/us/yahoo/groups/original/members/web/index.html
Regards,

sjleather <kevin@twistedimage.com>

So the answer is, yes, it does strip attachments. I’ve just uploaded the
graph.

<
http://f1.grp.yahoofs.com/v1/gIgQUB9fsbFN0hmjK8F-pfghxN7AQ8JCz931vKKDesKcGe-tOgqJ-fJ4hOqmp7zPzp8PMf3aVxzcZTdQu7W4PQHF_pJ52fY/CC26%20prereg.JPG

>

Kevin

[Non-text portions of this message have been removed]

Dawn,

I really think that issue with drawing 20,000+ cosplayers from Anime
North (or any large local anime convention for that matter) is totally
due to semantics. I think that if you had flyers that said
“Cosplay-Con” they wouldn’t think twice about going. I’m planning to
make special color postcards for our upcoming 10,000 person anime
convention with cosplay in giant letters and written to specifically to
them because that is what they seem to respond to. If you happened to
see any of the coverage of San Diego Comic-Con on G4, anytime they
talked about costumes, it was always called cosplay.

Michael

On 2012-07-25 13:59, Kaijugal . wrote:
> Ironically you would think that it would be an easy sell at a 20,000+
> person anime convention that is heavily into
> costuming, however that hasn’t been the case at all, most of our
> memberships have come from the sci-fi, fantasy
> and other communities. I’d be hard pressed to count a half dozen of
> our current memberships coming out
> of Anime North (20,000+) and Otakuthon (6000+) not including Trixy
> and the other now Costume-Con
> dedicated Montrealers.
>
> I guess the attitude is, “I have the best costuming weekend at Anime
> North for $50, why would I pay more
> to go to another, smaller con and risk having a crummy time?”
>
> Working on attitude adjustments, including mine XD
>
> ~Dawn
>

While Michael has a point, I really worked the East coast anime conventions,Otakon’ Katsucon’ Anime USA, and New York Anime Festival before CC-27. The feeling that I got from a large number of cosplayers who could hold their own with the best was that they somehow felt that they weren’t in the same league with Costume Con. May I suggest that you use people who are familiar faces, e.g. Rickey, Gordon etc. to tell them how much their work is appreciated by us old farts and how much we’d like to learn from them.
It couldn’t hurt.
Marty

I agree Bruno.

This past Anime North I made up hot pink flyers with
Sailor Moon and Link from Legend of Zelda on it and
pitched it more towards cosplay focus for that reason,
BECAUSE IT’S TRUE! ^_^ You are wise. XD

~Dawn 🙂
To: runacc@yahoogroups.com
From: bruno@soulmasque.com
Date: Wed, 25 Jul 2012 21:01:48 -0700
Subject: RE: [runacc] Membership Numbers

Dawn,

I really think that issue with drawing 20,000+ cosplayers from Anime

North (or any large local anime convention for that matter) is totally

due to semantics. I think that if you had flyers that said

“Cosplay-Con” they wouldn’t think twice about going. I’m planning to

make special color postcards for our upcoming 10,000 person anime

convention with cosplay in giant letters and written to specifically to

them because that is what they seem to respond to. If you happened to

see any of the coverage of San Diego Comic-Con on G4, anytime they

talked about costumes, it was always called cosplay.

Michael

On 2012-07-25 13:59, Kaijugal . wrote:

> Ironically you would think that it would be an easy sell at a 20,000+

> person anime convention that is heavily into

> costuming, however that hasn’t been the case at all, most of our

> memberships have come from the sci-fi, fantasy

> and other communities. I’d be hard pressed to count a half dozen of

> our current memberships coming out

> of Anime North (20,000+) and Otakuthon (6000+) not including Trixy

> and the other now Costume-Con

> dedicated Montrealers.

>

> I guess the attitude is, “I have the best costuming weekend at Anime

> North for $50, why would I pay more

> to go to another, smaller con and risk having a crummy time?”

>

> Working on attitude adjustments, including mine XD

>

> ~Dawn

>

[Non-text portions of this message have been removed]

I’ll bet a lot of that breaks down by age. The younger ones have the attitude that Dawn mentioned, because it’s all about being the characters. The ones Marty mentioned are somewhat older. IN any case, for better or worse, it’s an uphill battle with that term “Cosplay” being applied to all costuming because of sheer numbers of more people are familiar with that term, even though I suspect a lot of them (certainly the media) doesn’t know the context.

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of Martin Gear
Sent: Wednesday, July 25, 2012 11:34 PM
To: runacc@yahoogroups.com
Subject: RE: [runacc] Membership Numbers

While Michael has a point, I really worked the East coast anime conventions,Otakon’ Katsucon’ Anime USA, and New York Anime Festival before CC-27. The feeling that I got from a large number of cosplayers who could hold their own with the best was that they somehow felt that they weren’t in the same league with Costume Con. May I suggest that you use people who are familiar faces, e.g. Rickey, Gordon etc. to tell them how much their work is appreciated by us old farts and how much we’d like to learn from them.
It couldn’t hurt.
Marty

There’s also a fine line between attracting costumers from different
backgrounds and just pulling in people from one area.

With CCXV I found I spent a LOT of time convincing historic costumers
(reenactors and such) that it was worth the time because the focus wasn’t
solely on media or fantasy costuming. If we don’t want the Historical
Masquerade to go away, we need to address those folks separately.

Trying to be all things to all people is difficult at best. There is no
single best approach to attract everyone. What will appeal to one group
will turn the other one off, unless you can get the stuff out there that
both want to see.

I urge everyone with CCs coming in the next few years to get your programs
in line ASAP so you can start to put that out to the folks who will be your
potential participants. I can’t tell you how many times I heard “what will
we do while we’re there” in the course of pushing my own CC.

Even if you can’t publish the whole list of panels and workshops, the
sooner you list the ones you know you’ll have (or would really like), the
better. Make it worth their money to come and learn techniques they might
not know already. That’s the best way to catch folks who might see the cost
as a problem!

Oh, and a picture’s worth a thousand words. Just saying.

(My $0.02, from the lurker’s corner. It looks very much like Toronto might
be my next best hope for a CC.)

Betsy
—
—
—
Betsy Marks Delaney

http://www.hawkeswood.com/

[Non-text portions of this message have been removed]

CC26 developed a whole series of specialized “XXX at Costume-Con? Of
Course!” fliers for different markets. They proved useful for just the
reasons people have been describing.

Kevin

Sent from my iPad

Bruce,
Yes, the ones that I was thinking about who didn’t think that were “good
enough” were in their 20’s, were FIT or Parson’s graduates and are now
working in the theater or fashion industries. It just blows my mind.

Sent from my Verizon Wireless Phone

—–Original message—–
From: Nora & Bruce Mai <casamai@sbcglobal.net>
To: runacc@yahoogroups.com
Sent: Thu, Jul 26, 2012 12:22:15 GMT+00:00
Subject: RE: [runacc] Membership Numbers

I’ll bet a lot of that breaks down by age. The younger ones have the
attitude that Dawn mentioned, because it’s all about being the characters.
The ones Marty mentioned are somewhat older. IN any case, for better or
worse, it’s an uphill battle with that term “Cosplay” being applied to all
costuming because of sheer numbers of more people are familiar with that
term, even though I suspect a lot of them (certainly the media) doesn’t know
the context.

Bruce

—–Original Message—–
From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of
Martin Gear
Sent: Wednesday, July 25, 2012 11:34 PM
To: runacc@yahoogroups.com
Subject: RE: [runacc] Membership Numbers

While Michael has a point, I really worked the East coast anime
conventions,Otakon’ Katsucon’ Anime USA, and New York Anime Festival before
CC-27. The feeling that I got from a large number of cosplayers who could
hold their own with the best was that they somehow felt that they weren’t in
the same league with Costume Con. May I suggest that you use people who are
familiar faces, e.g. Rickey, Gordon etc. to tell them how much their work is
appreciated by us old farts and how much we’d like to learn from them.
It couldn’t hurt.
Marty

[Non-text portions of this message have been removed]

Although that might play some part it’s not specifically about being their character.
It’s about spending $50 for a yearly pilgrimage/comprehensive con experience with
all their school friends and about 20,000 other people
as opposed to spending $50+ for a con they and their 16 year old friends know nothing about
and don’t want to risk their money on if it might suck.

Unfortunately in the Anime World, everybody and his cat starts conventions
thinking it’s the easy way to a quick buck, so there are oodles of first time,
never to be seen again, crash a burn cons. People are leery of spending their
dollar at something they don’t know anything about.

~Dane

To: runacc@yahoogroups.com
From: casamai@sbcglobal.net
Date: Thu, 26 Jul 2012 07:22:15 -0500
Subject: RE: [runacc] Membership Numbers

I’ll bet a lot of that breaks down by age. The younger ones have the attitude that Dawn mentioned, because it’s all about being the characters. The ones Marty mentioned are somewhat older. IN any case, for better or worse, it’s an uphill battle with that term “Cosplay” being applied to all costuming because of sheer numbers of more people are familiar with that term, even though I suspect a lot of them (certainly the media) doesn’t know the context.

Bruce

—–Original Message—–

From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of Martin Gear

Sent: Wednesday, July 25, 2012 11:34 PM

To: runacc@yahoogroups.com

Subject: RE: [runacc] Membership Numbers

While Michael has a point, I really worked the East coast anime conventions,Otakon’ Katsucon’ Anime USA, and New York Anime Festival before CC-27. The feeling that I got from a large number of cosplayers who could hold their own with the best was that they somehow felt that they weren’t in the same league with Costume Con. May I suggest that you use people who are familiar faces, e.g. Rickey, Gordon etc. to tell them how much their work is appreciated by us old farts and how much we’d like to learn from them.

It couldn’t hurt.

Marty

[Non-text portions of this message have been removed]

In a message dated 7/26/2012 8:25:53 AM Central Daylight Time,
aramintamd@gmail.com writes:

> There’s also a fine line between attracting costumers from different
> backgrounds and just pulling in people from one area.
>
> With CCXV I found I spent a LOT of time convincing historic costumers
> (reenactors and such) that it was worth the time because the focus wasn’t
> solely on media or fantasy costuming. If we don’t want the Historical
> Masquerade to go away, we need to address those folks separately.
>
>
>

I totally agree! I have found that amongst the Historical Reenactors, there
are fabric and costume enthusiasts. The trick is find them. And they will
bring a few friends to the con.

Henry

[Non-text portions of this message have been removed]

I agree. We tend to develop our programming too late (a habit we inherited from SF cons that we should break). Potential members want to know what they’ll be doing before they buy memberships, so descriptions (or at least lists) of demonstrations, workshops, discussions, and so forth — even if tentative — are needed as early as possible, not just the descriptions of the major stage events. Photos should extend to candid shots of members of prior cons enjoying the activities — especially in hall costumes — as well as shots of stage costumes. Photos of the venue don’t hurt, either (assuming it’s attractive).

Byron

.

On Jul 26, 2012, at 9:25 AM, Betsy Marks Delaney wrote:

> There’s also a fine line between attracting costumers from different
> backgrounds and just pulling in people from one area.
>
> With CCXV I found I spent a LOT of time convincing historic costumers
> (reenactors and such) that it was worth the time because the focus wasn’t
> solely on media or fantasy costuming. If we don’t want the Historical
> Masquerade to go away, we need to address those folks separately.
>
> Trying to be all things to all people is difficult at best. There is no
> single best approach to attract everyone. What will appeal to one group
> will turn the other one off, unless you can get the stuff out there that
> both want to see.
>
> I urge everyone with CCs coming in the next few years to get your programs
> in line ASAP so you can start to put that out to the folks who will be your
> potential participants. I can’t tell you how many times I heard “what will
> we do while we’re there” in the course of pushing my own CC.
>
> Even if you can’t publish the whole list of panels and workshops, the
> sooner you list the ones you know you’ll have (or would really like), the
> better. Make it worth their money to come and learn techniques they might
> not know already. That’s the best way to catch folks who might see the cost
> as a problem!
>
> Oh, and a picture’s worth a thousand words. Just saying.
>
> (My $0.02, from the lurker’s corner. It looks very much like Toronto might
> be my next best hope for a CC.)
>
> Betsy
> —
> —
> —
> Betsy Marks Delaney
>
> http://www.hawkeswood.com/
>
> [Non-text portions of this message have been removed]
>
>

[Non-text portions of this message have been removed]

So, in addition to my response to Betsy, it might make sense to emphasize that we’ve been running these for over 30 years and draw on a North America-wide network of persons with experience in doing so.

Byron

.

On Jul 26, 2012, at 2:12 PM, Kaijugal . wrote:

>
>
> Although that might play some part it’s not specifically about being their character.
> It’s about spending $50 for a yearly pilgrimage/comprehensive con experience with
> all their school friends and about 20,000 other people
> as opposed to spending $50+ for a con they and their 16 year old friends know nothing about
> and don’t want to risk their money on if it might suck.
>
> Unfortunately in the Anime World, everybody and his cat starts conventions
> thinking it’s the easy way to a quick buck, so there are oodles of first time,
> never to be seen again, crash a burn cons. People are leery of spending their
> dollar at something they don’t know anything about.
>
> ~Dane
>
> To: runacc@yahoogroups.com
> From: casamai@sbcglobal.net
> Date: Thu, 26 Jul 2012 07:22:15 -0500
> Subject: RE: [runacc] Membership Numbers
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> I’ll bet a lot of that breaks down by age. The younger ones have the attitude that Dawn mentioned, because it’s all about being the characters. The ones Marty mentioned are somewhat older. IN any case, for better or worse, it’s an uphill battle with that term “Cosplay” being applied to all costuming because of sheer numbers of more people are familiar with that term, even though I suspect a lot of them (certainly the media) doesn’t know the context.
>
>
>
> Bruce
>
>
>
> —–Original Message—–
>
> From: runacc@yahoogroups.com [mailto:runacc@yahoogroups.com] On Behalf Of Martin Gear
>
> Sent: Wednesday, July 25, 2012 11:34 PM
>
> To: runacc@yahoogroups.com
>
> Subject: RE: [runacc] Membership Numbers
>
>
>
> While Michael has a point, I really worked the East coast anime conventions,Otakon’ Katsucon’ Anime USA, and New York Anime Festival before CC-27. The feeling that I got from a large number of cosplayers who could hold their own with the best was that they somehow felt that they weren’t in the same league with Costume Con. May I suggest that you use people who are familiar faces, e.g. Rickey, Gordon etc. to tell them how much their work is appreciated by us old farts and how much we’d like to learn from them.
>
> It couldn’t hurt.
>
> Marty
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>

For CC 30 Marg made variations of our flier for different target audiences. Folks at Estrella War were not as interested in anime programming as in historical, and so forth. We even had some especially for quilt shows, and got 2 vendors from them – one for fabrics and one for trims.

Elaine
Nil significat nisi oscillat!

To: runacc@yahoogroups.com
From: aramintamd@gmail.com
Date: Thu, 26 Jul 2012 08:25:49 -0500
Subject: Re: [runacc] Membership Numbers

There’s also a fine line between attracting costumers from different
backgrounds and just pulling in people from one area.

With CCXV I found I spent a LOT of time convincing historic costumers
(reenactors and such) that it was worth the time because the focus wasn’t
solely on media or fantasy costuming. If we don’t want the Historical
Masquerade to go away, we need to address those folks separately.

Trying to be all things to all people is difficult at best. There is no
single best approach to attract everyone. What will appeal to one group
will turn the other one off, unless you can get the stuff out there that
both want to see.

I urge everyone with CCs coming in the next few years to get your programs
in line ASAP so you can start to put that out to the folks who will be your
potential participants. I can’t tell you how many times I heard “what will
we do while we’re there” in the course of pushing my own CC.

Even if you can’t publish the whole list of panels and workshops, the
sooner you list the ones you know you’ll have (or would really like), the
better. Make it worth their money to come and learn techniques they might
not know already. That’s the best way to catch folks who might see the cost
as a problem!

Oh, and a picture’s worth a thousand words. Just saying.

(My $0.02, from the lurker’s corner. It looks very much like Toronto might
be my next best hope for a CC.)

Betsy
—
—
—
Betsy Marks Delaney

http://www.hawkeswood.com/

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

Back at CC-23 in 2005 (Ogden, Utah), I was looking into placing an ad
in “Threads” Magazine. It didn’t make financial sense for us to buy
an ad in a national publication (just for us), but I thought it might
make sense for 3 cons to do so. (I can’t recall if we ever placed an
ad.)

If someone reading Threads realized they wanted to go, and that they
might have one reasonably close in the next three years, I thought it
would help bring in new (non-SF-Con) attendees.

I even wonder if Threads might like to do an article on Costume-Con.
They might find it picturesque.

Charles Galway

Threads ran at least one article about Costume-Con in the past, if I recall correctly, so a new one might not be out of the question.

A multi-year CC ad might be cost-effective, depending on the ad rates.

Byron

On Jul 27, 2012, at 12:44 PM, cgalway@xmission.com wrote:

> Back at CC-23 in 2005 (Ogden, Utah), I was looking into placing an ad
> in “Threads” Magazine. It didn’t make financial sense for us to buy
> an ad in a national publication (just for us), but I thought it might
> make sense for 3 cons to do so. (I can’t recall if we ever placed an
> ad.)
>
> If someone reading Threads realized they wanted to go, and that they
> might have one reasonably close in the next three years, I thought it
> would help bring in new (non-SF-Con) attendees.
>
> I even wonder if Threads might like to do an article on Costume-Con.
> They might find it picturesque.
>
> Charles Galway
>

[Non-text portions of this message have been removed]

CC22 did place an ad in the back section of Threads. It got us listed in their calendar of events, monthly. We also received a batch of addresses each month on press-on labels of those who had expressed interest in learning more. I then mailed flyers to those folks. I know at least one person who told me that they were attending because they saw it in Threads. That one membership paid for the ad. Even it that was the only person it got us, we felt it was worth it.

(It also got us free issues of Threads for a year, but that was just a bonus)

Trudy

> To: runacc@yahoogroups.com
> From: byronpconnell@gmail.com
> Date: Fri, 27 Jul 2012 19:31:21 -0400
> Subject: Re: [runacc] Membership Numbers
>
> Threads ran at least one article about Costume-Con in the past, if I recall correctly, so a new one might not be out of the question.
>
> A multi-year CC ad might be cost-effective, depending on the ad rates.
>
> Byron
>
>
> On Jul 27, 2012, at 12:44 PM, cgalway@xmission.com wrote:
>
> > Back at CC-23 in 2005 (Ogden, Utah), I was looking into placing an ad
> > in “Threads” Magazine. It didn’t make financial sense for us to buy
> > an ad in a national publication (just for us), but I thought it might
> > make sense for 3 cons to do so. (I can’t recall if we ever placed an
> > ad.)
> >
> > If someone reading Threads realized they wanted to go, and that they
> > might have one reasonably close in the next three years, I thought it
> > would help bring in new (non-SF-Con) attendees.
> >
> > I even wonder if Threads might like to do an article on Costume-Con.
> > They might find it picturesque.
> >
> > Charles Galway
> >
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>

[Non-text portions of this message have been removed]

We have submissions from two designers for the CC31 folio, who
photographed their designs, rather than scanning them. They also just
sent colored sketches and not black and white. One is a 12 yo English
girl (who really dreams of being a designer), the other is an adult.
Both designers have been asked to resubmit per the rules, neither have
complied appropriately. We’re considering making an exception for the
child and maybe retracing her designs to get line drawings. The adults
photographs are actually worse than the child’s; at an angle, with her
arm in the picture, etc. We feel the adult should be able to follow the
instructions.

Any thoughts from the gallery?

Michael
CC31

Personally I draw shaded sketches in almost every instance but I have always
tried to clean up or retrace my art in black and white line art as per the rules.

A couple of times in the past folios have published shaded sketches, and
I found it to be quite annoying as it seems to mean the rules only apply
to certain people.

You have to decide if they are rules or guidelines.

Obviously in the case of Children as with most competitions and activities
having some leeway is sensible. I’d be happy to volunteer to use photoshop
to trace out or convert the child’s entry as true to the original as possible in the spirit
of being helpful.

~Dawn
To: runacc@yahoogroups.com
From: bruno@soulmasque.com
Date: Mon, 20 Aug 2012 21:28:51 -0700
Subject: [runacc] input required on folio rules

We have submissions from two designers for the CC31 folio, who

photographed their designs, rather than scanning them. They also just

sent colored sketches and not black and white. One is a 12 yo English

girl (who really dreams of being a designer), the other is an adult.

Both designers have been asked to resubmit per the rules, neither have

complied appropriately. We’re considering making an exception for the

child and maybe retracing her designs to get line drawings. The adults

photographs are actually worse than the child’s; at an angle, with her

arm in the picture, etc. We feel the adult should be able to follow the

instructions.

Any thoughts from the gallery?

Michael

CC31

[Non-text portions of this message have been removed]

We have another designer who sent mostly shaded sketches and a few line
drawings. I feel that the photographs of the sketches are a bigger
problem than the colored in sketches.

Michael

On 2012-08-20 22:37, Kaijugal . wrot

> Personally I draw shaded sketches in almost every instance but I have
> always
> tried to clean up or retrace my art in black and white line art as
> per the rules.
>
> A couple of times in the past folios have published shaded sketches,
> and
> I found it to be quite annoying as it seems to mean the rules only
> apply
> to certain people.
>
> You have to decide if they are rules or guidelines.
>
> Obviously in the case of Children as with most competitions and
> activities
> having some leeway is sensible. I’d be happy to volunteer to use
> photoshop
> to trace out or convert the child’s entry as true to the original as
> possible in the spirit
> of being helpful.
>
> ~Dawn

What Dawn said. Cut the kid some slack, expect the adult to follow the
rules or not appear, particularly since you have asked him/her to do so.
Marty

On 8/21/2012 1:37 AM, Kaijugal . wrote:
>
> Personally I draw shaded sketches in almost every instance but I have always
> tried to clean up or retrace my art in black and white line art as per the rules.
>
> A couple of times in the past folios have published shaded sketches, and
> I found it to be quite annoying as it seems to mean the rules only apply
> to certain people.
>
> You have to decide if they are rules or guidelines.
>
> Obviously in the case of Children as with most competitions and activities
> having some leeway is sensible. I’d be happy to volunteer to use photoshop
> to trace out or convert the child’s entry as true to the original as possible in the spirit
> of being helpful.
>
> ~Dawn
> To: runacc@yahoogroups.com
> From: bruno@soulmasque.com
> Date: Mon, 20 Aug 2012 21:28:51 -0700
> Subject: [runacc] input required on folio rules
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> We have submissions from two designers for the CC31 folio, who
>
> photographed their designs, rather than scanning them. They also just
>
> sent colored sketches and not black and white. One is a 12 yo English
>
> girl (who really dreams of being a designer), the other is an adult.
>
> Both designers have been asked to resubmit per the rules, neither have
>
> complied appropriately. We’re considering making an exception for the
>
> child and maybe retracing her designs to get line drawings. The adults
>
> photographs are actually worse than the child’s; at an angle, with her
>
> arm in the picture, etc. We feel the adult should be able to follow the
>
> instructions.
>
>
>
> Any thoughts from the gallery?
>
>
>
> Michael
>
> CC31
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
>
>
>
>

You also have to decide if they amount of time required to clean them up is worth it. Several hours of tweaking is generally too much for a single design. All designs will require some amount of manipulation but if you devote that amount of time to every submitted design then the production required for the completed folio is prohibitive.

We have made allowances for children and designers from other countries (non-English speaking) in the past but I’m not sure that’s always a good idea. In this case the adult has no valid reason for not complying. The young designer is 12 (not that young) and English-speaking so has little reason to not understand what you are asking for. If they have been contacted and still fail to comply I would generally feel that you have every reason to disqualify both.

And we don’t need to go into how tracing and large amounts of tweaking actual change the original sketch sufficiently that you may actually be altering their original intent – from a designer point of view.

Nora

— On Tue, 8/21/12, Kaijugal . <kaijugal@hotmail.com> wrote:

From: Kaijugal . <kaijugal@hotmail.com>
Subject: RE: [runacc] input required on folio rules
To: runacc@yahoogroups.com
Date: Tuesday, August 21, 2012, 12:37 AM

Personally I draw shaded sketches in almost every instance but I have always
tried to clean up or retrace my art in black and white line art as per the rules.

A couple of times in the past folios have published shaded sketches, and
I found it to be quite annoying as it seems to mean the rules only apply
to certain people.

You have to decide if they are rules or guidelines.

Obviously in the case of Children as with most competitions and activities
having some leeway is sensible. I’d be happy to volunteer to use photoshop
to trace out or convert the child’s entry as true to the original as possible in the spirit
of being helpful.

~Dawn
To: runacc@yahoogroups.com
From: bruno@soulmasque.com
Date: Mon, 20 Aug 2012 21:28:51 -0700
Subject: [runacc] input required on folio rules

We have submissions from two designers for the CC31 folio, who

photographed their designs, rather than scanning them.  They also just

sent colored sketches and not black and white.  One is a 12 yo English

girl (who really dreams of being a designer), the other is an adult.

Both designers have been asked to resubmit per the rules, neither have

complied appropriately.  We’re considering making an exception for the

child and maybe retracing her designs to get line drawings.  The adults

photographs are actually worse than the child’s; at an angle, with her

arm in the picture, etc.  We feel the adult should be able to follow the

instructions.

Any thoughts from the gallery?

Michael

CC31

[Non-text portions of this message have been removed]

I agree. Not too much slack.

Byron

On Aug 21, 2012, at 12:42 PM, Martin Gear <MartinGear@comcast.net> wrote:

> What Dawn said. Cut the kid some slack, expect the adult to follow the
> rules or not appear, particularly since you have asked him/her to do so.
> Marty
> On 8/21/2012 1:37 AM, Kaijugal . wrote:
> >
> > Personally I draw shaded sketches in almost every instance but I have always
> > tried to clean up or retrace my art in black and white line art as per the rules.
> >
> > A couple of times in the past folios have published shaded sketches, and
> > I found it to be quite annoying as it seems to mean the rules only apply
> > to certain people.
> >
> > You have to decide if they are rules or guidelines.
> >
> > Obviously in the case of Children as with most competitions and activities
> > having some leeway is sensible. I’d be happy to volunteer to use photoshop
> > to trace out or convert the child’s entry as true to the original as possible in the spirit
> > of being helpful.
> >
> > ~Dawn
> > To: runacc@yahoogroups.com
> > From: bruno@soulmasque.com
> > Date: Mon, 20 Aug 2012 21:28:51 -0700
> > Subject: [runacc] input required on folio rules
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> > We have submissions from two designers for the CC31 folio, who
> >
> > photographed their designs, rather than scanning them. They also just
> >
> > sent colored sketches and not black and white. One is a 12 yo English
> >
> > girl (who really dreams of being a designer), the other is an adult.
> >
> > Both designers have been asked to resubmit per the rules, neither have
> >
> > complied appropriately. We’re considering making an exception for the
> >
> > child and maybe retracing her designs to get line drawings. The adults
> >
> > photographs are actually worse than the child’s; at an angle, with her
> >
> > arm in the picture, etc. We feel the adult should be able to follow the
> >
> > instructions.
> >
> >
> >
> > Any thoughts from the gallery?
> >
> >
> >
> > Michael
> >
> > CC31
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> >
> > [Non-text portions of this message have been removed]
> >
> >
> >
> > ————————————
> >
> > View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo! Groups Links
> >
> >
> >
> >
>
>

[Non-text portions of this message have been removed]

I had someone ask me yesterday if there are judging guidelines for the
historical workmanship so that people know exactly what they are being
judged on. The question came from someone who is a pretty serious
historical costumer, is a past officer in Costume Society of America and
never been to CC. Is more weight given to hand sewing or is machine
sewing acceptable for the historical?

Michael

The main thing they look for is research. Modern substitutions are allowed
but they need to be declared modern. For example, a 15th century dress
will be marked down if it is machine sewn and there’s no research, but will
not be marked down if there is research saying “the original garment would
have been hand sewn, mine is machine sewn for expediency”. There is always
a slight bias towards the historical methods, but only slight if things are
well researched. I will work more on getting judging guidelines officially
written up for the website.

On Sun, Oct 28, 2012 at 11:26 PM, <bruno@soulmasque.com> wrote:

> I had someone ask me yesterday if there are judging guidelines for the
> historical workmanship so that people know exactly what they are being
> judged on. The question came from someone who is a pretty serious
> historical costumer, is a past officer in Costume Society of America and
> never been to CC. Is more weight given to hand sewing or is machine
> sewing acceptable for the historical?
>
> Michael
>
>
>
> ————————————
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/Yahoo!
> Groups Links
>
>
>
>

[Non-text portions of this message have been removed]

Machine sewing is acceptable. As always, document what
would have been done, such as a particular seam finishing
technique best done by hand, for example. If s/he is
working in a period pre-sewing machine, it is his/her
choice. As a former Historical judge, I understand that
we don’t all have the time to do everything by hand,
whether that would have been the only method or not.

Karen

On Sun, 28 Oct 2012 20:26:40 -0700
bruno@soulmasque.com wrote:

> I had someone ask me yesterday if there are judging
>guidelines for the
> historical workmanship so that people know exactly what
>they are being
> judged on. The question came from someone who is a
>pretty serious
> historical costumer, is a past officer in Costume
>Society of America and
> never been to CC. Is more weight given to hand sewing
>or is machine
> sewing acceptable for the historical?
>
> Michael
>

Yes, there are judging guidelines. The masquerade director usually includes them as part of the rules for the masquerade.

For nearly 15 years, judging at historical masquerades has covered (1) research and documentation, (2) workmanship, and (3) presentation. However, the relative weight — and the details — are decided by the MD and the judges. Usually, the documentation ought to describe and justify departures such as machine sewing, if a garment is from a pre-sewing-machine era, or substitution of fabrics. You could steer the costumer making the inquiry to my rules for the CC 29 Historical, which discussed our expectations and which are still available on the CC 29 web site:

http://www.cc29nj.com/historical.aspx

Detailed questions probably would have to be answered by the director of the masquerade in question, however.

Byron

On Oct 29, 2012, at 4:18 AM, “Karen Heim” <axejudge@accessus.net> wrote:

> Machine sewing is acceptable. As always, document what
> would have been done, such as a particular seam finishing
> technique best done by hand, for example. If s/he is
> working in a period pre-sewing machine, it is his/her
> choice. As a former Historical judge, I understand that
> we don’t all have the time to do everything by hand,
> whether that would have been the only method or not.
>
> Karen
>
> On Sun, 28 Oct 2012 20:26:40 -0700
> bruno@soulmasque.com wrote:
> > I had someone ask me yesterday if there are judging
> >guidelines for the
> > historical workmanship so that people know exactly what
> >they are being
> > judged on. The question came from someone who is a
> >pretty serious
> > historical costumer, is a past officer in Costume
> >Society of America and
> > never been to CC. Is more weight given to hand sewing
> >or is machine
> > sewing acceptable for the historical?
> >
> > Michael
> >
>
>

[Non-text portions of this message have been removed]

A recent thought on one day memberships . . . at most conventions, one
could get a one day membership for Saturday only, register for the
masquerade that day and be in the masquerade. However, I think at CC,
masquerade registration traditionally closes on Friday night. Are
people allowed to enter the masquerades with only a membership for the
day of the masquerade. I know we generally want full weekend attending
memberships, but we could lose potential masquerade entries and one day
memberships.

Thoughts?

Michael
CC31

When I’ve run the SF/F at CCs, registration closed around noon-ish on the day of the masquerade. I’ve seen that to be the rule, rather than the exception.
Elaine

To: runacc@yahoogroups.com
From: bruno@soulmasque.com
Date: Mon, 29 Oct 2012 20:09:04 -0700
Subject: [runacc] one day memberships and masquerade entries

A recent thought on one day memberships . . . at most conventions, one

could get a one day membership for Saturday only, register for the

masquerade that day and be in the masquerade. However, I think at CC,

masquerade registration traditionally closes on Friday night. Are

people allowed to enter the masquerades with only a membership for the

day of the masquerade. I know we generally want full weekend attending

memberships, but we could lose potential masquerade entries and one day

memberships.

Thoughts?

Michael

CC31

[Non-text portions of this message have been removed]