Sallie,
I did it at CC21. I locked in the staff price at the first pre-reg
price.
Henry

[Non-text portions of this message have been removed]

>Byron raised a point that I wanted to amplify–that is, who qualifies for
>the staff rate?

>Right now, our policy is to consider each on a case by case basis. We
>don’t offer the staff rate to anyone who puts in time–that would include
>just about everybody at the con. We look at some number of hours either
>prior to or at the con–usually 10 or more hours that are needed for the job.

Dave Doering
CC23
www.cc23.org

We considered anyone who was credited in the Program Book with a major
position to be staff. There were several individuals in the Tech crew
who were only at the con for tech, and who had no real interest in
either the publications or the con suite, who were comped in, but I
think this number was very small in comparison to the rest of the con
(under 10?).

We had over 400 bodies at CCXV total, including regular attendees,
staff, dealers and volunteers.

Hope this helps!

Betsy

David Doering wrote:

>
>>Byron raised a point that I wanted to amplify–that is, who qualifies for
>>the staff rate?
>
>
>>Right now, our policy is to consider each on a case by case basis. We
>>don’t offer the staff rate to anyone who puts in time–that would include
>>just about everybody at the con. We look at some number of hours either
>>prior to or at the con–usually 10 or more hours that are needed for the job.
>
>
> Dave Doering
> CC23
> www.cc23.org
>
>
>
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>
>
>

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

Thanks everyone for your in put on this topic. We are exploring
options for CC-24 and were curious about what previous CCs had done.

The tough part really is deciding who qualifies for staff
memberships. We have a number of people from our SF club who would
help do the grunt work but are not costumers and aren’t really
interested in the panels or shows. It seems harsh to charge them the
full membership when they will be working only.

We’ve kicked around the idea of having a staff membership that has no
privileges in other words no attending panels, shows or competing.
For liability reasons it is important that everyone attending or
working be “members.” This option would seem to solve that problem
while also allowing our non-costuming club members to help us out
without undue expense. That brings us back around to the tough part
of who qualifies for this type of membership? The object here being
to get extra help not give away the store.

More thoughts, comments, suggestions etc.?

Sallie

One of the weekend events I helped found (FolsomFringe) must have
EVERYONE be members (sold in advance) because it is an adult event.
(This is because otherwise, believe it or not, the event falls afoul of
prostitution laws. Thank our Puritan forebears…)

The first couple years there was a sliding scale up to a comped (free)
membership depending on how many hours a volunteer worked, but two
things happened: 1) the paperwork was just too much of a hassle. 2) the
volunteers who were signed up for shifts on Sunday would attend the rest
of the weekend and then flake. So now the “volunteer membership” is
fixed at $25.

Problem #2 was only partially alleviated by making everybody pay (and
hence have an investment in the weekend). The problem was that this
group does not have the tradition of volunteer-run events that fandom
has. The low volunteer price makes breaking even worrisome coming into
the event every year, because so many volunteers are required.

I’ve been recommending for 3 years that they switch to a “pay the
cheapest membership rate and perhaps get a refund afterwards” model, but
because of the attitude of entitlement attitudes engendered by the
earlier system, it’s been a difficult sell.

I’d recommend that staff members/volunteers pay either the supporting
membership rate or the lowest attending rate, and include a budget item
for partial/complete refunds for if you come out in the black. If you
budget for reimbursement, you can plan for how you want to do it, but
you also know you’ll have enough cash for the overhead for all the
bodies on site during the weekend.

Kevin

srabba wrote:

>
> Thanks everyone for your in put on this topic. We are exploring
> options for CC-24 and were curious about what previous CCs had done.
>
> The tough part really is deciding who qualifies for staff
> memberships. We have a number of people from our SF club who would
> help do the grunt work but are not costumers and aren’t really
> interested in the panels or shows. It seems harsh to charge them the
> full membership when they will be working only.
>
> We’ve kicked around the idea of having a staff membership that has no
> privileges in other words no attending panels, shows or competing.
> For liability reasons it is important that everyone attending or
> working be “members.” This option would seem to solve that problem
> while also allowing our non-costuming club members to help us out
> without undue expense. That brings us back around to the tough part
> of who qualifies for this type of membership? The object here being
> to get extra help not give away the store.
>
> More thoughts, comments, suggestions etc.?
>
> Sallie

I know exactly what you mean. We have some very active fans here, and might have a small interest in costuming. For them, it is more important for them to be part of a local fan-style event, and I think they’d be willing to do some of the hospitality/registration/security, positions that I think an out-of-state costumer would be reluctant to do. In addition, some of these locals might be paying for a hotel room (and food), and they may be in a less than adequate income level.

As a fan, I see a important role in sharing this convention with local fans, and not just the handful of costumer fans, that are willing to pay the full rate, and attend the events.

Is there anything you can consider, such as offering a two-cons-for-one rate (local SF con + CC), additional tickets to the masquerade for their friends (in exchange for the additional work), T-shirt or donated items passed to volunteers, volunteer’s green-room, etc.

I think it may be possible to “freeze” concom rate, at a relatively low rate, if that would work.

In my opinion, since the convention is so much work, any additional persons brought in, and maybe poking into a few panels, is a benefit to what the con is — a meeting place for locals, and out-of-area “fans” to work on costuming — and any other fan/art topics that may occur peripherally.

I agree that you should consider the volunteers to have memberships, and not given non-member status. I may not be important to some, but psychologically, it gives them more “owneership” — more sense of belonging — which is an important part of there volunteer motivation. In fact, it may be worthwhile to somehow enhance that sense, since they may not be as active in actually attending panels (a party three weeks after the con?, a discount on a con video?, names in the program book?)

On the other hand, we are also aware that there are some of the concom that have paid full-rate (which we need for financial reasons), and are still doing a lot of work.

Charles
CC-23

—– Original Message —–
From: srabba
To: runacc@yahoogroups.com
Sent: Friday, October 08, 2004 7:51 AM
Subject: [runacc] More on Staff Memberships

Thanks everyone for your in put on this topic. We are exploring
options for CC-24 and were curious about what previous CCs had done.

The tough part really is deciding who qualifies for staff
memberships. We have a number of people from our SF club who would
help do the grunt work but are not costumers and aren’t really
interested in the panels or shows. It seems harsh to charge them the
full membership when they will be working only.

We’ve kicked around the idea of having a staff membership that has no
privileges in other words no attending panels, shows or competing.
For liability reasons it is important that everyone attending or
working be “members.” This option would seem to solve that problem
while also allowing our non-costuming club members to help us out
without undue expense. That brings us back around to the tough part
of who qualifies for this type of membership? The object here being
to get extra help not give away the store.

More thoughts, comments, suggestions etc.?

Sallie

View the Document: http://www.Costume-Con.org/procedure/runacc/

Yahoo! Groups Sponsor
ADVERTISEMENT

——————————————————————————
Yahoo! Groups Links

a.. To visit your group on the web, go to:
http://groups.yahoo.com/group/runacc/

b.. To unsubscribe from this group, send an email to:
runacc-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

Charles raises a good point about including local fans into the mix (rather
than make CC “exclusive”). Having flexibility in “staff” rates helps to
include some who will work hard but otherwise couldn’t afford (or have
enough interest to afford) to come.

I think the challenge is to have some flexibility in fees while not
alienating other members. Most won’t complain about a reduced or fixed rate
for various staff. The trouble comes with comp’ing or a rate so low as to
be a comp. Just as an example, how fair is it to charge the masquerade
directors full rate while letting, say, the tech crew in for free? Surely
the job of MD is as complex as any tech assignment–maybe even more so
because the MD job goes on for months prior to the con.

Charles raises another point about some positions that don’t require CC or
costume experience. Given our limited numbers (say, under 400) we don’t
have a lot of extras for staffing without cannibalizing from those who
would otherwise compete or present. Having local fans who are interested
in handling Dealer’s Room, Hospitality, security, or gofers do so can be a
big help towards staffing.

Dave Doering

Dave is right about that point. If the local costumers are so busy with running the event, they’ll miss the chance to participate in con-program. If there is a good way to get other locals involved, it frees up the costumers to compete, etc.

Charles
CC-23

—– Original Message —–
From: David Doering
To: runacc@yahoogroups.com
Sent: Friday, October 08, 2004 2:35 PM
Subject: Re: [runacc] More on Staff Memberships

Charles raises a good point about including local fans into the mix (rather
than make CC “exclusive”). Having flexibility in “staff” rates helps to
include some who will work hard but otherwise couldn’t afford (or have
enough interest to afford) to come.

I think the challenge is to have some flexibility in fees while not
alienating other members. Most won’t complain about a reduced or fixed rate
for various staff. The trouble comes with comp’ing or a rate so low as to
be a comp. Just as an example, how fair is it to charge the masquerade
directors full rate while letting, say, the tech crew in for free? Surely
the job of MD is as complex as any tech assignment–maybe even more so
because the MD job goes on for months prior to the con.

Charles raises another point about some positions that don’t require CC or
costume experience. Given our limited numbers (say, under 400) we don’t
have a lot of extras for staffing without cannibalizing from those who
would otherwise compete or present. Having local fans who are interested
in handling Dealer’s Room, Hospitality, security, or gofers do so can be a
big help towards staffing.

Dave Doering

View the Document: http://www.Costume-Con.org/procedure/runacc/

Yahoo! Groups Sponsor
ADVERTISEMENT

——————————————————————————
Yahoo! Groups Links

a.. To visit your group on the web, go to:
http://groups.yahoo.com/group/runacc/

b.. To unsubscribe from this group, send an email to:
runacc-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

If the “membership” includes no privileges, it costs the con nothing, so you could use an unlimited number of them for non-costumers who are working on the con.

You also could add some basic privilege, like access to the con suite. That would result in a cost, leading to a need to budget for the expense.

Byron

—– Original Message —–
From: srabba<mailto:gsabba@worldnet.att.net>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Friday, October 08, 2004 9:51 AM
Subject: [runacc] More on Staff Memberships

Thanks everyone for your in put on this topic. We are exploring
options for CC-24 and were curious about what previous CCs had done.

The tough part really is deciding who qualifies for staff
memberships. We have a number of people from our SF club who would
help do the grunt work but are not costumers and aren’t really
interested in the panels or shows. It seems harsh to charge them the
full membership when they will be working only.

We’ve kicked around the idea of having a staff membership that has no
privileges in other words no attending panels, shows or competing.
For liability reasons it is important that everyone attending or
working be “members.” This option would seem to solve that problem
while also allowing our non-costuming club members to help us out
without undue expense. That brings us back around to the tough part
of who qualifies for this type of membership? The object here being
to get extra help not give away the store.

More thoughts, comments, suggestions etc.?

Sallie

View the Document: http://www.Costume-Con.org/procedure/runacc/<http://www.costume-con.org/procedure/runacc/>
Yahoo! Groups Links

[Non-text portions of this message have been removed]

Note: I am *not* attempting to start a political flamewar.

However the isssue is real: Utah just passed a constitutional amendment
declaring it illegal to recognize my CA domestic partnership with Andy.

Normally, that would put Utah on my “no-visit” list.

Except that CC23 is very important to me, independent of the fact that
the CC26 site selection is occurring at CC23.

What can/should CC committees do to encourage attendance by people who
fear they may be at risk by doing so? Can you publish more info about
the community in which your venue is located to assuage such fears?

Kevin

Kevin asked about the impact of Utah’s Marriage Amendment on CC23.

For fandom, this isn’t the first time that political issues have impacted
possible attendance at a con. Probably the most famous was when Harlan
Ellison was GoH at the Arizona WorldCon. Harlan was strongly in favor of
the Equal Rights Amendment at that time, and Arizona had recently voted
against it. Like Kevin, he considered boycotting the con. Rather than do
so, Harlan used a motor home and ate only food he brought with him from
California to avoid doing any business in the state.

I appreciate the difficulties this amendment may present you and Andy as
well as others. As you know, of the eleven states that passed marriage
initiatives, eight included restrictions on domestic partnerships–Utah
among these. As of right now, no one knows what legal impact this will have
in actual practice, such as for visitors like yourselves. I am hoping that
the Courts can sort this out, but unfortunately that will be long after
next April.

I do not fault anyone who decides by conviction or concern for legal
hassles to not attend a con including our Costume Con. Sometimes we have to
take a stand for what we believe in.

I think as a con-com, we can and should provide good information on why
attending CC23 is still a great idea, despite this new amendment.

First, the amendment was seen here locally as being pro-traditional-family
and not anti-gay. Most people do not have animosity towards gay
partnerships or gays in general. Our governor-elect, Jon Huntsman, has come
out in favor of giving domestic partners legal rights and is going to work
to put those into law once in office. (See
http://www.harktheherald.com/modules.php?op=modload&name=News&file=article&sid=32825
as well as http://www.votehuntsman.com under Other/Families.) Consider too
that the vote was not unanimous–with over 1/3 of us voting against it. I
can’t say you won’t run into the occasional bigot, like in many towns, but
I have gone out in gay groups and most people are just curious, not
antagonistic.

Our host city, Ogden, is the most cosmopolitan of any city in Utah
including Salt Lake. As the home to three military bases in the past, as
well as the main railway hub, it has been a long-time melting pot. The
author of the “Gay and Lesbian Atlas” gives Ogden a 96 rating (with the
national average of 100) on the number of gay households (see
http://www.epodunk.com/cgi-bin/gayInfo.php?locIndex=25962 for details).

Our hotel, the Ogden Marriott, is hosting the Royal Court this month, as
well as an annual Bikers Convention (when Ogden becomes
“HOG-den”). Ogden’s oldest gay nightspot, the Brass Rail, is just two
blocks away. Right across the street from our Egyptian Theater is
Capricorns Lair, a retail store for the local gay and lesbian community.

Finally, I think it is also important for our members to come to Utah so we
can make friends and educate the community. Not just as domestic partners,
but as fans and costumers–just as Star Trek fans had to “go where no one
has gone before” to earn respect and appreciation.

Yours,

Dave Doering
CC23: Utah

On Nov 3, 2004, at 3:27 PM, David Doering wrote:

> I appreciate the difficulties this amendment may present you and Andy
> as
> well as others. As you know, of the eleven states that passed marriage
> initiatives, eight included restrictions on domestic partnerships–Utah
> among these. As of right now, no one knows what legal impact this will
> have
> in actual practice, such as for visitors like yourselves. I am hoping
> that
> the Courts can sort this out, but unfortunately that will be long after
> next April.

The major inconvenience is that now we have to, before CC23 (along with
everything else we have to do before CC23, like I need another
deadline) get the appropriate Durable Power of Attorney paperwork in
place. Good thing we have an excellent paralegal to prepare our
documents.

—
andy trembley, Bitchy Design Queen – http://www.bovil.com/
San Jose, CA – ’72 R75/5 ’86 R100 (mine) – ’92 K75sa ’03 R1150R
(Kevin’s)
“It’s not pink, it’s peach-colored. Pink is tacky.”
–Manfred Pfirsich Marie Rommel

2nd most important safety device on my bike: the one beneath my right
hand
Most important safety device on my bike: the one inside my helmet

I agree with what Dave has written here. I would encourage costumers to attend, regardless of Utah political voting. And that would be for any event elsewhere — We wouldn’t want to miss Ohio events….(?) It only tends to hurt the local fans, without really solving the political problems.

Terry Tempest Williams (a local Utah non-SF writer) was asked not to make partisan comments at a Florida college speaking engagement. She refused, so the Florida students invited her anyway, and she went anyway, without a speaking fee. But that probably didn’t make national news. My point is that we need to do what we can to facilitate communcication, not let someone else close it down.

Being a male belly-dancer, and many other reasons, I certainly can’t agree with this admendment.

We do appreciate all that come out to CC-23. Without an event like this, Utah becomes that much less connected with other fans and costumers. I know for myself, this event is more than just a chance to get dressed up with a bunch of friends. It is a wide-community art and social event. I think that it enlarges our local life, and the broader world.

Charles Galway
CC-23

—– Original Message —–
From: David Doering
To: runacc@yahoogroups.com
Sent: Wednesday, November 03, 2004 4:27 PM
Subject: Re: [runacc] A delicate subject, but a real one regarding travel to Costume-Cons

Kevin asked about the impact of Utah’s Marriage Amendment on CC23.

For fandom, this isn’t the first time that political issues have impacted
possible attendance at a con. Probably the most famous was when Harlan
Ellison was GoH at the Arizona WorldCon. Harlan was strongly in favor of
the Equal Rights Amendment at that time, and Arizona had recently voted
against it. Like Kevin, he considered boycotting the con. Rather than do
so, Harlan used a motor home and ate only food he brought with him from
California to avoid doing any business in the state.

I appreciate the difficulties this amendment may present you and Andy as
well as others. As you know, of the eleven states that passed marriage
initiatives, eight included restrictions on domestic partnerships–Utah
among these. As of right now, no one knows what legal impact this will have
in actual practice, such as for visitors like yourselves. I am hoping that
the Courts can sort this out, but unfortunately that will be long after
next April.

I do not fault anyone who decides by conviction or concern for legal
hassles to not attend a con including our Costume Con. Sometimes we have to
take a stand for what we believe in.

I think as a con-com, we can and should provide good information on why
attending CC23 is still a great idea, despite this new amendment.

First, the amendment was seen here locally as being pro-traditional-family
and not anti-gay. Most people do not have animosity towards gay
partnerships or gays in general. Our governor-elect, Jon Huntsman, has come
out in favor of giving domestic partners legal rights and is going to work
to put those into law once in office. (See
http://www.harktheherald.com/modules.php?op=modload&name=News&file=article&sid=32825
as well as http://www.votehuntsman.com under Other/Families.) Consider too
that the vote was not unanimous–with over 1/3 of us voting against it. I
can’t say you won’t run into the occasional bigot, like in many towns, but
I have gone out in gay groups and most people are just curious, not
antagonistic.

Our host city, Ogden, is the most cosmopolitan of any city in Utah
including Salt Lake. As the home to three military bases in the past, as
well as the main railway hub, it has been a long-time melting pot. The
author of the “Gay and Lesbian Atlas” gives Ogden a 96 rating (with the
national average of 100) on the number of gay households (see
http://www.epodunk.com/cgi-bin/gayInfo.php?locIndex=25962 for details).

Our hotel, the Ogden Marriott, is hosting the Royal Court this month, as
well as an annual Bikers Convention (when Ogden becomes
“HOG-den”). Ogden’s oldest gay nightspot, the Brass Rail, is just two
blocks away. Right across the street from our Egyptian Theater is
Capricorns Lair, a retail store for the local gay and lesbian community.

Finally, I think it is also important for our members to come to Utah so we
can make friends and educate the community. Not just as domestic partners,
but as fans and costumers–just as Star Trek fans had to “go where no one
has gone before” to earn respect and appreciation.

Yours,

Dave Doering
CC23: Utah

View the Document: http://www.Costume-Con.org/procedure/runacc/

Yahoo! Groups Sponsor
ADVERTISEMENT

——————————————————————————
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a.. To visit your group on the web, go to:
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b.. To unsubscribe from this group, send an email to:
runacc-unsubscribe@yahoogroups.com

c.. Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

>Andy wrote: “I need…to get the appropriate Durable Power of Attorney
>paperwork in
>place.”

Even though I have a “traditional” marriage, I also have what’s called a
“springing power of attorney” in place in the event that both Keri and I
are temporarily incapacitated (such as from an accident). It’s good
protection.

When my mother went into a coma for a month after her stroke, she didn’t
have one in place. So we couldn’t sign checks, withdraw money, or do any
business like pay her bills.

I’ll put a couple of links discussing the “Power of Attorney” process on
the Coming to Utah page of the website to try and make this easier.

Dave Doering

[Non-text portions of this message have been removed]

At 06:14 PM 11/3/2004, you wrote:

>On Nov 3, 2004, at 3:27 PM, David Doering wrote:
> > I appreciate the difficulties this amendment may present you and Andy
> > as
> > well as others. As you know, of the eleven states that passed marriage
> > initiatives, eight included restrictions on domestic partnerships–Utah
> > among these. As of right now, no one knows what legal impact this will
> > have
> > in actual practice, such as for visitors like yourselves. I am hoping
> > that
> > the Courts can sort this out, but unfortunately that will be long after
> > next April.
>
>The major inconvenience is that now we have to, before CC23 (along with
>everything else we have to do before CC23, like I need another
>deadline) get the appropriate Durable Power of Attorney paperwork in
>place. Good thing we have an excellent paralegal to prepare our
>documents.

That will probably be the best bet. Since you’re “only” visiting other
aspects shouldn’t be a problem. However, I would make sure that you are
covered for medical decisions as well in case of any accidents. While there
will be no surfeit of witnesses that you each intend the other to make
medical decisions, you want to make sure they are backed up.

Pierre

>–
>andy trembley, Bitchy Design Queen – http://www.bovil.com/

“Those Who Fail To Learn History
Are Doomed to Repeat It;
Those Who Fail To Learn History Correctly —
Why They Are Simply Doomed.

Achemdro’hm
“The Illusion of Historical Fact”
— C.Y. 4971

Andromeda

Actually, I think this is good advice, regardless of your marital status
(same sex or otherwise), because there are plenty of places where even
marriage isn’t a clear definer of what partners want their survivors to
do. Check out the stuff going down in Florida right now if you have any
questions about what I’m referring to.

I’m still trying to convince my own dear husband that having a living
will with explicit instructions regarding his wishes is something I
consider absolutely necessary. He just doesn’t want to commit. He’s from
a Roman Catholic background, and doesn’t have the experience I do with
long term, debilitating illness (my mom).

So take this advice to heart – if you don’t already have your legal and
medical ducks in a row, get them there now while you can still make the
decisions. And be sure to distribute those instructions to the people
who will be handling your estate.

Cheers,

Betsy

Pierre & Sandy Pettinger wrote:

> That will probably be the best bet. Since you’re “only” visiting other
> aspects shouldn’t be a problem. However, I would make sure that you are
> covered for medical decisions as well in case of any accidents. While there
> will be no surfeit of witnesses that you each intend the other to make
> medical decisions, you want to make sure they are backed up.
>
> Pierre

—
—
Betsy R. Delaney

The Lame Duck Presidency starts now. 11/4/04

************************************************************************
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http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

We just got word that there’s going to be a new Anime convention started up
here in town — in March. AACK! We gotta scramble.

The name of the outfit is Kunicon. Apparently, they are starting a sort of
franchise in Miami, here and Atlanta. I’m trying to get ahold of them now
to get more info. Here is their link: http://stl.kunicon.com/. If anyone
has heard anything about who they are, please let us know.

We figure this is our chance to get in on the ground floor, so we’re hoping
to volunteer in some capacity. It seems likely, since they sound like they
have no people on the ground here in town. It could be a real chance to
draw some costumers into the community, and a prime opportunity to promote
CC in the Midwest!

Meanwhile, I think the Guild will probably try to have a crash course in
anime before the con, so those of our group who don’t have much background
in it can get up to speed.

We’re all pretty excited about the possibilities. My concerns mainly
revolve around how many people they can get to come on such relatively short
notice. they’d better start promoting like crazy in the region. They’re at
a disadvantage from the standpoint that they’ve missed Anime Iowa and Anime
Central.

Bruce

The deadline for filing bid paperwork for Costume-Con 26 bids was stated on
the Costume-Connections web site as October 1, 2004.

On September 30, 2004, Andrew Trembley emailed me to ask for an extension
of the deadline. I was out of town on business with no Internet access at
the time, and received the message on October 2, 2004. I sent a return
message asking how long of an extension was needed. (Please note that I did
NOT agree to an extension.) I never received a response.

On October 30, 2004 (the 180-days-out-from-CC23 “official” bid filing
deadline per section 2.5 of the Costume-Con ConStitution), I sent Kevin
Roche and Andrew Trembley a “friendly reminder” email that I still needed
paperwork for their CC-26 bid. Again, no response.

I would not be posting to these forums if I had received any responses via
email.

It is now November 22, 2004, and past the 160-days-out-from-CC23 deadline
for notifying CC23 committee re approved bids for CC26 to put on the ballot
(per section 2.6 of the Costume-Con ConStitution). We are 54 days past
Andrew’s request for an extension, 53 days past the declared 2004 bid
deadline, and 24 days past the ConStitution-defined bid deadline. Exactly
how long am I expected to continue waiting for paperwork?!!

If I do not receive valid bid paperwork from the San Jose CC-26 bid by
December 15, 2004, I will declare that there are NO valid bids for CC-26,
and site selection for the 2008 convention will be decided per section 2.18
of the Costume-Con ConStitution.

Folks, I WANT THE SAN JOSE BID TO SUCCEED, and will even deal with a little
squiffiness on the bid paperwork re hotel and dates (CC-25 had to lock in
their dates and hotel at a later date, so there is a precedent). But I NEED
PAPERWORK. The current situation is not fair to the members of the San Jose
proto-CC26 committee (who may be working toward nothing), it is not fair to
the CC23 committee (who are supposed to be running the site selection), and
it is not fair to me (who wants to see the con continue past its 25th
anniversary).

–Karen

I have chatted with Kevin Roche via email, and he has explained why the
CC-26 San Jose bid paperwork is so late, and we are both sure there will be
resolution by the December 15 deadline.

My thought / hope is that the CC-26 site selection ballot can go out with
the CC-23 Future Fashion Folio mailing, which would save the CC-23
committee some postage costs.

Sorry about the public meltdown. Nothing to see here. Move along.

–Karen

In a message dated 11/22/2004 2:53:31 PM Central Standard Time,
castleb@pulsenet.com writes:

> Sorry about the public meltdown. Nothing to see here. Move along.

But I know those guys! They look like Moe! ;p
Henry

[Non-text portions of this message have been removed]

Hi, folks!

One of my friends just forwarded me the CC23 dealer contract and asked
me to translate it from Word so that she could print it and fill it out.

Please note: Not everyone has Word. When you put forms or documents up
on the web, you should really make every effort to provide the content
in either html or pdf format, so that it can be printed without further
editing. Word processing programs are generally printer specific, so if
you don’t want to force the recipients to edit the content to fit their
printer specs, use a more universal format.

Assuming everyone has access to your particular choice of word
processing software/hardware is a potentially instant invitation to
losing interested people.

Just an FYI.

I’ve converted the doc to a PDF. If you want the version I just did,
just email me back and I’ll send it to you.

Thanks,

Betsy

—
—
Betsy R. Delaney

The Lame Duck Presidency starts now. 11/4/04

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

>Betsy wrote in favor of multiple file formats for any forms, sign up
>sheets, etc.

I fully concur. CC23 does in fact have the Dealer’s Reservation materials
in PDF form which is normally sent to the dealers who ask for the form. I
do not know why one particular dealer only received the Word format (done,
in fact, to help someone who had problems with PDF), for which I should
apologize to the affected party.

Meantime, I have now posted into the CC23 group Files area the PDF of the
Dealer’s Room Reservation Form, to help alleviate this.

Thanks for pointing this out, Betsy!

Yours,

Dave Doering
CC23

How about .rtf? Everybody should be able to open & print that no matter
what.

Nora

—– Original Message —–
From: “David Doering” <dave@techvoice.com>
To: <runacc@yahoogroups.com>
Sent: Wednesday, December 01, 2004 2:06 PM
Subject: Re: [runacc] A quick point of information for con coms

>
>
> >Betsy wrote in favor of multiple file formats for any forms, sign up
> >sheets, etc.
>
> I fully concur. CC23 does in fact have the Dealer’s Reservation materials
> in PDF form which is normally sent to the dealers who ask for the form. I
> do not know why one particular dealer only received the Word format (done,
> in fact, to help someone who had problems with PDF), for which I should
> apologize to the affected party.
>
> Meantime, I have now posted into the CC23 group Files area the PDF of the
> Dealer’s Room Reservation Form, to help alleviate this.
>
> Thanks for pointing this out, Betsy!
>
> Yours,
>
> Dave Doering
> CC23
>
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>

RTF is not as portable as HTML for basic forms,
nor is it as good as maintaining format as PDF.

JohnO

Bruce & Nora Mai wrote:

> How about .rtf? Everybody should be able to open & print that no matter
> what.
>
> Nora
> —– Original Message —–
> From: “David Doering” <dave@techvoice.com>
> To: <runacc@yahoogroups.com>
> Sent: Wednesday, December 01, 2004 2:06 PM
> Subject: Re: [runacc] A quick point of information for con coms
>
>
> >
> >
> > >Betsy wrote in favor of multiple file formats for any forms, sign up
> > >sheets, etc.
> >
> > I fully concur. CC23 does in fact have the Dealer’s Reservation materials
> > in PDF form which is normally sent to the dealers who ask for the form. I
> > do not know why one particular dealer only received the Word format
> (done,
> > in fact, to help someone who had problems with PDF), for which I should
> > apologize to the affected party.
> >
> > Meantime, I have now posted into the CC23 group Files area the PDF of the
> > Dealer’s Room Reservation Form, to help alleviate this.
> >
> > Thanks for pointing this out, Betsy!

yes, RTF is very dependent on the local environment. I think Word may
even have started out as RTF under the covers.

It is also possible now to make PDF forms Fill-out-able so that they can
do a couple of things: Feed data to a script just like HTML forms AND
let you fill them in BEFORE printing so everything prints nice and neat
(no filling in little boxes with your marker after printing!)

Kevin

John O’Halloran wrote:

> RTF is not as portable as HTML for basic forms,
> nor is it as good as maintaining format as PDF.
>
> JohnO
>
> Bruce & Nora Mai wrote:
>
>
>>How about .rtf? Everybody should be able to open & print that no matter
>>what.
>>

Html assumes certain things about the receiving computer as well. Granted
it’s usually viable but not completely universal.
As for PDFs:
1. You assume everyone has Adobe reader. That isn’t true either. Yes it’s
free and one can get it fairly easily, but not everyone is comfortable with
downloading a program.
2. And Adobe Writer isn’t a cheap program to obtain. If you have access to
it through work (or own it yourself for work or other reasons) and can
create those files – great. Most people do not.

In short – there is no universal format that everyone can open. The
solution? There isn’t one – we can only hope people will inquire if they
have a problem with a form and provide various available types for those who
have difficulties.

Nora

Bruce & Nora Mai wrote:

> How about .rtf? Everybody should be able to open & print that no matter
> what.

RTF is an incredibly unreliable file format. You would be surprised at
the formatting elements that aren’t supported in RTF.

andy

Bruce & Nora Mai wrote:

> 1. You assume everyone has Adobe reader. That isn’t true either. Yes it’s
> free and one can get it fairly easily, but not everyone is comfortable with
> downloading a program.

Most new computers are shipped with Adobe Reader. Almost all new Windows
computers have included Adobe Reader for the last 5 years. Macs have
included Adobe Reader at least since system 8.1 (probably 8 years).

Mac OS X doesn’t require Adobe reader to view PDFs.

Yes, I know lots of folks have older computers but it’s very rare that a
computer with internet software doesn’t have Reader.

> 2. And Adobe Writer isn’t a cheap program to obtain. If you have access to
> it through work (or own it yourself for work or other reasons) and can
> create those files – great. Most people do not.

You don’t need Adobe Acrobat to write PDF files. I think Marty, Kevin
and I have said this repeatedly.

Many other programs have the native ability to save PDF files. Word,
unfortunately, isn’t one of them.

There are actually a number of shareware and free PDF writers. None are
as complete and sophisticated as Adobe Acrobat, but they do work. Check
http://www.cnet.com or http://www.tucows.com

> In short – there is no universal format that everyone can open. The
> solution? There isn’t one – we can only hope people will inquire if they
> have a problem with a form and provide various available types for those who
> have difficulties.

In short, PDF is the most portable format available.

PDF the only format that displays and prints consistently in every
environment. Yeah, I know about Karen’s printer problem, Kevin has a
printer at work that does the same thing, but it turned out to be a
problem with a font in the document, not the document itself.

PDF is the only format that can be securely locked to prevent
modifications, an important feature in release forms, rules and other
“official” documents. Yeah, you can lock Word, but it’s easy to break.

PDF forms are an easy way to allow typed data into a form for printing.
Yes, Word can do forms, but it’s much more likely that the document
formatting won’t remain intact when the form is filled in.

The program to read PDF is free and most folks computers already have it.

While Acrobat isn’t cheap, there are cheap and free alternatives to
create PDF files.

OK, that wasn’t that short.

But in short, you’ve still got to be ready to send out paper forms via
the good old US Mail, because there are always going to be people who
have very limited or nonexistent computing resources, and print is the
only truly reliable format.

andy

Bruce & Nora Mai wrote:

><snip>
>2. And Adobe Writer isn’t a cheap program to obtain. If you have access to
>it through work (or own it yourself for work or other reasons) and can
>create those files – great. Most people do not.
>

One doesn’t need Adobe Writer to write pdf’s. Current versions of
WordPerfect allow you to save documents in pdf format and there are
several inexpensive (~$20) third party programs that will do the same
for M$ Word.

>In short – there is no universal format that everyone can open. The
>solution? There isn’t one – we can only hope people will inquire if they
>have a problem with a form and provide various available types for those who
>have difficulties.
>
>Nora
>

This is true, but currently pdf is about as universal as we’re going to get.

Marty

What’s been said before… Plus which, I am advocating several different
formats, not just one, and never word processing specific. Take it from
me – I dealt with odd formatting issues with CC18 when a flyer was
created using a very specific printer as the basis, that went all wonky
and weird the moment it moved to a different computer. So much for the
fancy formatting.

If it can’t be covered by generating the page in HTML and PDF, then it
should probably be stored as plain text, which eliminates all the icky
formatting details, but leaves you with tabs and spaces exclusively.

No elegant solution until everyone is using the same exact computer and
software and printer. I am just advocating for more than one format to
be provided. And allowing for hardcopy should always be an option, even
in a paperless society.

Yep, I’ve got a copy of Acrobat. I’ve also got WordPerfect, and that’s
what I use to generate the ICG Newsletter for print. Did I recommend to
my clients not to put content up exclusively as PDF? Yep. Still do. But
that doesn’t stop me from providing the content that way as well.

And for the record, if you have something in need of conversion, you can
send it to me, but if I don’t have the font you used, you’ll get what I
have on my computer. Just warn me first….

Cheers,

Betsy

martingear wrote:

> Bruce & Nora Mai wrote:
>
>
>><snip>
>>2. And Adobe Writer isn’t a cheap program to obtain. If you have access to
>>it through work (or own it yourself for work or other reasons) and can
>>create those files – great. Most people do not.
>>
>
> One doesn’t need Adobe Writer to write pdf’s. Current versions of
> WordPerfect allow you to save documents in pdf format and there are
> several inexpensive (~$20) third party programs that will do the same
> for M$ Word.
>
>
>>In short – there is no universal format that everyone can open. The
>>solution? There isn’t one – we can only hope people will inquire if they
>>have a problem with a form and provide various available types for those who
>>have difficulties.
>>
>>Nora
>>
>
> This is true, but currently pdf is about as universal as we’re going to get.
>
> Marty
>
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>
>
>

—
—
Betsy R. Delaney

The Lame Duck Presidency starts now. 11/4/04

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

We might want to consider a different approach to determine format(s)
based on the type of information you are posting.

For CC23, I use PDF for items that might have legal or other serious
consequences if ignored or improperly formatted. For example, the
masquerade entry forms need to be in the exact same format for all
entries. Directors and staff need to see the form the same way every
time to avoid missing things or suffering misunderstandings. The same
for the dealer’s room form.

If the form were in HTML, RTF, or other format the content might
adjust, change, or even hide some text when printed. This would make
it difficult if not impossible to work with.

Also, rules need to have a PDF format to be sure that everyone is on
the same page for the same reason. Word could be a good alternate,
but not HTML or RTF. Those can obscure the focus where emphasis is
needed. For example, safety rules need to stand out.

For other documents, the formatting is a critical bonus with PDF.
CC23’s Local Guide will be in PDF format to keep the handy size/shape
of the original. Printing from an HTML page would be ungainly as 8
1/2 x 11 pages. Setting it out in Word could possibly work, but again
raises the possibility of format changes.

I leave myself the option of using Word for some forms where there
would be extensive input required (and I don’t want to set up a PDF
processor online to handle this.) We haven’t had the need for that
yet but it is an option.

I use both PDF and Word for the flyers. That’s because there’s the
need to be compatible with local resources at the destination con.

I put informational items of general interest in HTML format online.
For example, the Ghosts of Ogden item (about, naturally, the many
ghost sitings locally) will be in HTML as it is an easy read. I don’t
anticipate many printing it out.

That’s just a few thoughts.

Dave Doering

Off topic, but not off-context:

Was that ghost sitings, as in: where they are located (which would make them
easier to locate), or ghost sightings, as in: they’ve been seen?

Tina

—– Original Message —–
From: “davedoering” <dave@techvoice.com>
To: <runacc@yahoogroups.com>
Sent: Tuesday, December 07, 2004 6:10 PM
Subject: [runacc] Re: A quick point of information for con coms

>
> I put informational items of general interest in HTML format online.
> For example, the Ghosts of Ogden item (about, naturally, the many
> ghost sitings locally) will be in HTML as it is an easy read. I don’t
> anticipate many printing it out.
>
> That’s just a few thoughts.
>
> Dave Doering

Tina wrote: “Was that ghost sitings, as in: where they are located (which
would make them easier to locate), or ghost sightings, as in: they’ve been
seen?”

Actually, now that you ask, it could be both. The nearby Ben Lomond Suites
Hotel has a haunted room (I believe 1101). Also, the Ogden Station has
reported sightings and is a site of ghosts. So we have two places we could
go for ghosts.

Okay, so I really meant to say “sightings”, but I think we would all hope
to have a supernatural experience at Costume-Con and knowing where a
sighting is likely is still good advice.

Dave Doering

[Non-text portions of this message have been removed]

I sent off our CC26 bid paperwork (well, electronic copy) last night.
I’m now waiting to hear if I missed anything critical.

Karen and/or Betsy, please let me know if you *didn’t* receive it! I
have copies on my laptop and can resend it, or post it to a server for
download if necessary.

Kevin

Got my copy this morning, around 5am. Haven’t had time to review. I’m
sure Karen will let you know if there’s anything missing/amiss.

Thanks for letting me know!

Cheers,

Betsy

Kevin Roche wrote:

> I sent off our CC26 bid paperwork (well, electronic copy) last night.
> I’m now waiting to hear if I missed anything critical.
>
> Karen and/or Betsy, please let me know if you *didn’t* receive it! I
> have copies on my laptop and can resend it, or post it to a server for
> download if necessary.
>
> Kevin
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>
>
>

—
—
Betsy R. Delaney

The Lame Duck Presidency starts now. 11/4/04

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

for St. Louis, this time.

K and I were at Las Vegas Coronation this past weekend, and got to meet
a bunch of folks from around the country, including the Vice-President
of the The Imperial Royal Sovereign Crystal Arch Barony of the St.
Louis Bi State Region <http://www.crystalarch.org/>. The Crystal Arch
Society was just elevated to Baronial status three weeks ago. Las Vegas
is their mother court, so there will be some significant western
attendance at their large events. Schedule to go to their first
Adornment (where the first Baron and Baroness will be crowned). A lot
of out-of-towners will show up since it’s the first time.

No, I don’t have dates. Drop a note to James Stevenson
<vicepresident@crystalarch.org> and mention that Kevin and Andy from
San Jose gave you his address, CC St. Louis yada yada yada.

On a different note (Ogden), We also met the new Empress and Emperor of
Ogden, Marquita and Steve. I don’t have their contact information, they
were just elected two weeks ago and haven’t got cards yet. They’ve got
Kevin’s card, and are going to be getting back to us.

They had no idea that there was going to be a Costume-Con in Ogden this
spring. Now this may be because it was their election night (and that
can be a bit hazy, I’ve been through this twice), but it could be
because y’all weren’t there and didn’t walk as an in-town organization
and litter the tables with fliers like I’ve been suggesting. If you
didn’t, you probably missed over 200 people who spend all their free
time dressing up, and you missed seeing how the Marriott deals with a
hotel full of strange people.

—
Andy Trembley, Bull-in-Drag
The Bovine Illuminati (It’s the Cows, Inc.)
http://www.bovil.com/
Moo!

And how does the Marriott deal with a hotel full of strange people? (Not
that we’re strange, of course.)

Tina

Andy said:

> They had no idea that there was going to be a Costume-Con in Ogden this
> spring. Now this may be because it was their election night (and that
> can be a bit hazy, I’ve been through this twice), but it could be
> because y’all weren’t there and didn’t walk as an in-town organization
> and litter the tables with fliers like I’ve been suggesting. If you
> didn’t, you probably missed over 200 people who spend all their free
> time dressing up, and you missed seeing how the Marriott deals with a
> hotel full of strange people.

On Dec 10, 2004, at 2:34 AM, Tina Connell wrote:

> And how does the Marriott deal with a hotel full of strange people?
> (Not
> that we’re strange, of course.)

I wasn’t there, I met the Ogden Monarchs in Las Vegas.

Frankly, though, how a hotel deals with a Coronation is not a bad gauge
of how it might deal with a CC. Ballroom staging and electricity needs
are similar to those for a CC, but for only 1 night. Hospitality brings
in more food and a lot more alcohol than a CC. And even out of face,
many drag queens are no more normal looking than many of us…

—
Andy Trembley, Bull-in-Drag
The Bovine Illuminati (It’s the Cows, Inc.)
http://www.bovil.com/
Moo!

I realize that you met them in LV; I just thought that they might have said
something. Would they have, do you think, if their experience had been
negative?

Tina

—– Original Message —–
From: “Andrew T Trembley” <attrembl@bovil.com>
To: <runacc@yahoogroups.com>
Sent: Friday, December 10, 2004 7:42 PM
Subject: Re: [runacc] Marketing Contact info…

>
> On Dec 10, 2004, at 2:34 AM, Tina Connell wrote:
>> And how does the Marriott deal with a hotel full of strange people?
>> (Not
>> that we’re strange, of course.)
>
> I wasn’t there, I met the Ogden Monarchs in Las Vegas.
>
> Frankly, though, how a hotel deals with a Coronation is not a bad gauge
> of how it might deal with a CC. Ballroom staging and electricity needs
> are similar to those for a CC, but for only 1 night. Hospitality brings
> in more food and a lot more alcohol than a CC. And even out of face,
> many drag queens are no more normal looking than many of us…
>
> —
> Andy Trembley, Bull-in-Drag
> The Bovine Illuminati (It’s the Cows, Inc.)
> http://www.bovil.com/
> Moo!
>
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>

Tina Connell wrote:

> I realize that you met them in LV; I just thought that they might have said
> something. Would they have, do you think, if their experience had been
> negative?

We (as groups) sometimes have different expectations of what good
service and a good relationship with a hotel is.

Basically, though, I only got to talk with them for about 5 minutes, and
we didn’t have much time for specifics.

andy

On the other hand, we did not get the “oh my god what a pain the hotel
was” moan which I have heard from a few new monarchs. 🙂

Kevin

Tina Connell wrote:

> I realize that you met them in LV; I just thought that they might have said
> something. Would they have, do you think, if their experience had been
> negative?
>
> Tina

(formatted version with links posted at
<http://www.livejournal.com/community/costume_con/>

Hooray, hooray, we slogged through the paperwork, turned it in (a bit
late, but with permission, all this Imperial stuff is a lot of work),
and just heard back from Karen Dick.

Our bid submission has been accepted, and “CC26? in Silicon Valley” will
be on the site selection ballot at CC23 in Ogden, Utah.

Leading up to the vote, we’ll have a presence at
FurtherConfusion (January 13-17, San Jose Doubletree)
San Francisco Coronation (February 19, Gift Center Pavilion)
San Jose Coronation (March 12, San Jose Hyatt Mediterranean Center)
Costume-Con 23 (April 29-May 2, Odgen Marriott & Peery Egyptian Theater)

We’ll be looking at getting more things firmed up after SJ Coronation
(when Kevin and my lives get a bit less crazy) so we can mount a strong
campaign (yeah, we’re unopposed, I know) at CC23.

—
andy trembley, Bitchy Design Queen
http://www.irlm.org/ – mailto:webmaster@irlm.org
“Anybody who takes this seriously deserves to”
— Donna Barr

Hey, David et al… you might want to check on this.

Kevin

——– Original Message ——–
Subject: Re: [GBACGCostumers] Utah membership
Date: Wed, 15 Dec 2004 19:20:46 -0700
From: Kathleen Mary Bernadette <kathleen@fan.com>
Reply-To: GBACGCostumers@yahoogroups.com
To: GBACGCostumers@yahoogroups.com

Hi Kevin, FYI, I’ve sent in my membership twice for Utah. Nary a
response, nor a membership. i’m not happy. Oh, and I got no response
for Austrailia either.

Kathleen

—– Original Message —–
From: “Kevin Roche”
To: GBACGCostumers@yahoogroups.com
Subject: Re: [GBACGCostumers] further confusion
Date: Wed, 15 Dec 2004 13:27:35 -0800

>
>
> Even if you can’t go to Utah, buy a supporting membership to CC23 and
> you can vote by mail!
>
> (They need the support, and we get the voting fees as seed money if we
> win, so we’re encouraging people to not just treat this as a sure thing.
> Seed Money is a Goodness. We’ve been financing the bid mostly ourselves
> up until now)
>
> Further Confusion is a “Furry” (Anthropomorphic Animal) themed
> convention at the Doubletree in January. Andy had to drag me to our
> first one because I had only met scary “furry” fans at regular SF
> conventions.
>
> We had so much fun that that FurCon is now on our permanent “must go”
list.
> < http://www.furtherconfusion.org/fc2005/ >
>
> And we’ll be doing an League of Evil Geniuses Hall of Fame party there
> Friday night (that has been the theme for our bid parties).
>
> And, yes, I’m sure Andy will provide more details.
>
> Kevin
>
> Keeler, Jana wrote:
>
> > I’m sure Andy will provide more information…however.
> >
> > Andy and Kevin put in a bid to host the annual Costumer’s Convention
> > (classes/workshops, costume competitions and more) Costume Con 26
right here
> > in our back yard! The last time it was this close to us was Costume
Con 12.
> > Now CC26 will be in 2008 but that’s only about 3 years from now.
Their bid
> > was accepted and will be voted on by the attending membership of
Costume Con
> > 23 in Ogden this April. Since there is no other bid it’s pretty
safe to say
> > they will win the bid. You can read more about Costume Con’s
history at:
> > http://www.costume-con.org/genesis.shtml Here’s a link to the
> > CC26 site: http://cc26.info/
> >
> > Here’s the link to CC23 site: http://www.crossroadsutah.org/
> >
> >
>
>
>
> Visit our resource-packed website at www.gbacg.org
> Yahoo! Groups Links
>
>
>
>

—

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Kevin:

I appreciate you forwarding this on to us. We are looking into this,
and have not found any e-mail or PayPal correspondence for Kathleen,
so I am contacting her directly to find out if this was a paper-based
membership.

Fortunately, my wife Keri retains all correspondence, including
envelopes, so if we have missed this, we will find it.

Please, everyone, don’t hesitate to forward to us any potentially
relevant issues for resolution, even if it might duplicate another
notice. You never know when you are the only person who is seeing the
issue and we don’t want any CC23 member feel unwelcome.

Yours,

Dave Doering
CC23
www.cc23.org

My pleasure… I built the registration system for a local conference,
including a payment gateway, and know sometimes things go astray.

And I *really* want CC23 to be a success. Call it enlightened
self-interest 🙂

Kevin

davedoering wrote:

>
> Kevin:
>
> I appreciate you forwarding this on to us. We are looking into this,
> and have not found any e-mail or PayPal correspondence for Kathleen,
> so I am contacting her directly to find out if this was a paper-based
> membership.
>
> Fortunately, my wife Keri retains all correspondence, including
> envelopes, so if we have missed this, we will find it.
>
> Please, everyone, don’t hesitate to forward to us any potentially
> relevant issues for resolution, even if it might duplicate another
> notice. You never know when you are the only person who is seeing the
> issue and we don’t want any CC23 member feel unwelcome.
>
> Yours,
>
> Dave Doering
> CC23
> www.cc23.org

Hi, folks!

I had several conversations over time regarding advertising for
Costume-Cons in the ICG Newsletter.

I’ve even heard that I should expect to see ads for CC23. What I have
not seen is the actual ads themselves.

Deadlines are posted on the ICG Yahoogroups calendar, and are announced
twice monthly as reminders.

I’m hosting our annual holiday party tonight. I’ve acquired three more
items that need incorporating into the current issue. And when I’m done,
it goes to the printer. The next issue is not due out until March. If
you’re planning to advertise, please get it to me ASAP!

HINT!!!

Thanks!!!

Betsy
—
—
Betsy R. Delaney

The Lame Duck Presidency starts now. 11/4/04

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

This is a question which I think has general application, but I’m going
to phrase it in terms of our (CC26 bid) situation.

We’ve been making CC23 membership forms available at all of our bid
parties. We’ve explained that you must have at least a supporting
membership in CC23 to be eligible to vote for our CC26 bid.

Now that ballots are imminent (Right… they are imminent, aren’t they?)
would it be allowed to provide a copy of the mail-in ballot with the
membership application, so that supporters who cannot attend CC23 could
send in paperwork for a supporting membership and their site selection
ballot at one go?

We would remind them to write 2 checks for the two different fees.

I think this is something other bid committees might want to do down the
road as well…

(Our next bid party is Jan 14, so if this is allowed, the ballots are
actually ready and we could get softcopy of the ballot we could start
this at that party)

Thanks

Kevin

Bruce,

Somehow, I just found 31 unread messages in my Run a CC folder, so I’m
catching up.

Since your post, Kunicon has announced even more dates, including Denver in
June and a future date for Salt Lake City.

Regarding their advertising to get members, with the size and
interconnection of the anime and cosplay communities online. If a new con
gets mentioned one place, it will transfer all over.

However, there is currently a crosspost thread on the Denver Cosplay Society
forums about prior issues that people have had with Kunicon. Some people
here are refusing to go in June, while others are willing to give them a
try.

Michael

—– Original Message —–
From: “Bruce & Nora Mai” <casamai@sbcglobal.net>
To: <runacc@yahoogroups.com>
Sent: Sunday, November 21, 2004 10:02 AM
Subject: [runacc] Anime Con comes to St. Louis(!)

>
> We just got word that there’s going to be a new Anime convention started
up
> here in town — in March. AACK! We gotta scramble.
>
> The name of the outfit is Kunicon. Apparently, they are starting a sort
of
> franchise in Miami, here and Atlanta. I’m trying to get ahold of them now
> to get more info. Here is their link: http://stl.kunicon.com/. If
anyone
> has heard anything about who they are, please let us know.
>
> We figure this is our chance to get in on the ground floor, so we’re
hoping
> to volunteer in some capacity. It seems likely, since they sound like
they
> have no people on the ground here in town. It could be a real chance to
> draw some costumers into the community, and a prime opportunity to promote
> CC in the Midwest!
>
> Meanwhile, I think the Guild will probably try to have a crash course in
> anime before the con, so those of our group who don’t have much background
> in it can get up to speed.
>
> We’re all pretty excited about the possibilities. My concerns mainly
> revolve around how many people they can get to come on such relatively
short
> notice. they’d better start promoting like crazy in the region. They’re
at
> a disadvantage from the standpoint that they’ve missed Anime Iowa and
Anime
> Central.
>
> Bruce

—
No virus found in this outgoing message.
Checked by AVG Anti-Virus.
Version: 7.0.300 / Virus Database: 265.6.8 – Release Date: 1/3/2005

I have made more fillable PDF forms at work than I care to remember. Some
with hundreds of fields. Can you say each letter in it’s own box? Stupid
FCC.

Michael

—– Original Message —–
From: “Kevin Roche” <kevin@twistedimage.com>
To: <runacc@yahoogroups.com>
Sent: Wednesday, December 01, 2004 7:06 PM
Subject: Re: [runacc] A quick point of information for con coms

>
> yes, RTF is very dependent on the local environment. I think Word may
> even have started out as RTF under the covers.
>
> It is also possible now to make PDF forms Fill-out-able so that they can
> do a couple of things: Feed data to a script just like HTML forms AND
> let you fill them in BEFORE printing so everything prints nice and neat
> (no filling in little boxes with your marker after printing!)
>
> Kevin

—
No virus found in this outgoing message.
Checked by AVG Anti-Virus.
Version: 7.0.300 / Virus Database: 265.6.8 – Release Date: 1/3/2005

Dave & Charles, I believe there is boilerplate on the Costume-Con.org web
site that would enable you to put together a ballot very quickly.

Andy and Kevin are offering CC-23 quite a bit of publicity here (and maybe
some badly-needed memberships). It would behoove you to get a ballot
together for them by the deadline they stated.

–Karen

At 02:53 PM 1/9/2005 -0800, you wrote:

>Charles Galway wrote:
> > Thanks, that’s a good idea. We’ll see if we can get that to you…
> > Or we could do it via PR-II, due out soon.
> > We’ll let you know.
>
>’k, so dig back for the original message that I forwarded from Kevin.
>
>we need ballots and reg forms before Wednesday so we can put together
>packets for the 2000-person convention (that happens to be very
>costume-heavy) in hope of getting you supporting memberships and getting
>us votes.
>
>andy
>
>
>———-
>Yahoo! Groups Links
> * To visit your group on the web, go to:
> *
> <http://groups.yahoo.com/group/cc23/>http://groups.yahoo.com/group/cc23/
> *
> * To unsubscribe from this group, send an email to:
> *
> <mailto:cc23-unsubscribe@yahoogroups.com?subject=Unsubscribe>cc23-unsubscribe@yahoogroups.com
>
> *
> * Your use of Yahoo! Groups is subject to the
> <http://docs.yahoo.com/info/terms/>Yahoo! Terms of Service.

[Non-text portions of this message have been removed]

As I said last time, Nora and I are making the effort to get some background
on the anime cosplay culture. We went out and rented 4 videos.
Ironically, what appeals to us/is avaiable at our local Blockbuster is
limited, bt the ones we got are pretty good, from all accounts. I guess
we’ll need to see some titles where the cosplayers are recreating character
designs.

And the report about Marty on that website segues nicely into my book
review. While I was flitting about on that site, I discovered this Kevin
Lillard has produced a fan pub about said Cosplayers and sells it on his
site. It’s an 80 sheet 8.5 x 11.5″ book printed via inkjet of interviews by
Catherine Schaff-Stump (I’ve heard of her somewhere, but just not sure
where) featuring quite a few costumers, with page after page of nice quality
photos. You can tell there was a set form to the interviews, because some
of the same questions and answers keep coming through. But, from what I’ve
read, I think there are a number of the more serious costumers among them
who might be open to another venue to show off their talents. The timing of
our initiative to reach these people may be just about right.

Some observations: As I think someone has already observed, these guys are
mimicing the progress of the general community of from around the late ’70s
and ’80s. There’s an explosion of interest and attendance to these cons to
such an extent in some cases that there are those complaining the events are
gettng TOO big. Already, there are a number of stage shows (masquerades,
cosplay skits, etc.) that are havng to limit the number of entries. Sound
familiar.?

Several people remarked that they wish the judging was more fair. Two or
three people called for a divisions system. One of the intereview featured
the couple who showed up at CC 18(?) and were apparently impressed by the
experience. Looking through the book again, I think one of them was the
Tikki Marty mentioned.

Other interview comments: There are a LOT people wanting to learn how to
make armor — many of them would like to vac-form. Price is a big factor.
Nonetheless, I see a possible opening for those of us with plastic armor and
accessories experience to share knowledge and spread the word about our
education focus.

Another observaton: Several of them do not sew, or only do so on a
rudimentary level.

Age: I don’t know if the book is representative, but most were in their
early 20s, with a sprinkling of older people. The few older people in it
may be known to some of us here, expecially Andy, since I would say the bulk
of the costumers interviewed are from either the Midwest and East.

Two people “would like to see costuming respected more at conventions. ‘A
lot of people think it’s a joke, and they do t just to have fun.’ christina
discussed what she ahs seen at conventions. “If you put the costumes all
together, there are some really great costumes, and they’re designed
beautifully, and they’re sewn so amazingly. People just overlook it, and I
thin there should be more respect for the costume world'”. She goes on to
say she’d like to see the term “cosplay” go away. Not sure if she’s not in
the minority there. Of couse, she’s not too keen onthe competitions,
either. Sounds more like the furry costumer attitude.

The more “serious” costumers are beginning to take notice of the ego-boo
from gettng a workmanship award, so I think Marty’s stint was just the
thing.

Overall, I think that the toughest part will be convincing these folk (who
have the wherewithall to travel and afford a CC) to step outside their
familiar venues and discover there are a whole lot more people who would
love to see them and appreciate their works on a whole different level.

I recommend any committee heads who don’t have an anime con connection but
plan to try to draw from this community to pick this book up and read it.
Plus, like I said — lots of good costume photos.
http://www.fansview.com/book.htm

Bruce

> As I said last time, Nora and I are making the effort to get some

background

> on the anime cosplay culture. We went out and rented 4 videos.
> Ironically, what appeals to us/is avaiable at our local Blockbuster is
> limited, bt the ones we got are pretty good, from all accounts. I guess
> we’ll need to see some titles where the cosplayers are recreating

character

> designs.
>

If you look around on cosplayers personal websites, many of them will
include pictures of the source and of their finished costumes. Some include
more information than that.

> Other interview comments: There are a LOT people wanting to learn how to
> make armor — many of them would like to vac-form. Price is a big factor.
> Nonetheless, I see a possible opening for those of us with plastic armor

and

> accessories experience to share knowledge and spread the word about our
> education focus.

Consistently, the most often “how-to” questions I’ve heard have been for
armor and wings. Here’s a cosplayer who’s done some great armor. I
particularly like the medieval style plate armor seen in Project 1
http://amethyst-angel.com/armormaking.html

Michael

Catherine (and husband Bryon Stump) are Iowa costumers who do (or used to,
anyway) a lot of comic-based costumes. They are/were regulars at Demicon,
but we’ve missed contacting them the last couple of years. Both are teachers.

P & S

>While I was flitting about on that site, I discovered this Kevin
>Lillard has produced a fan pub about said Cosplayers and sells it on his
>site. It’s an 80 sheet 8.5 x 11.5″ book printed via inkjet of interviews by
>Catherine Schaff-Stump (I’ve heard of her somewhere, but just not sure
>where) featuring quite a few costumers, with page after page of nice quality
>photos.

“Those Who Fail To Learn History
Are Doomed to Repeat It;
Those Who Fail To Learn History Correctly —
Why They Are Simply Doomed.

Achemdro’hm
“The Illusion of Historical Fact”
— C.Y. 4971

Andromeda

—– Original Message —–
From: “Bruno” <bruno@soulmasque.com>
To: <runacc@yahoogroups.com>
Sent: Wednesday, July 21, 2004 10:26 PM
Subject: Re: [runacc] A Fan’s View, the Book

> > As I said last time, Nora and I are making the effort to get some
> background
> > on the anime cosplay culture. We went out and rented 4 videos.
> > Ironically, what appeals to us/is avaiable at our local Blockbuster is
> > limited, bt the ones we got are pretty good, from all accounts. I guess
> > we’ll need to see some titles where the cosplayers are recreating
> character
> > designs.
> >
>
> If you look around on cosplayers personal websites, many of them will
> include pictures of the source and of their finished costumes. Some
include
> more information than that.

Mmm. I rather do something that hasn’t been done recently. Trying to find
something that way sounds like more work than I want to go to. Besides, if
it’s been done well, I don’t feel like repeating it.
>
>
> > Other interview comments: There are a LOT people wanting to learn how
to
> > make armor — many of them would like to vac-form. Price is a big
factor.
> > Nonetheless, I see a possible opening for those of us with plastic armor
> and
> > accessories experience to share knowledge and spread the word about our
> > education focus.
>
> Consistently, the most often “how-to” questions I’ve heard have been for
> armor and wings. Here’s a cosplayer who’s done some great armor. I
> particularly like the medieval style plate armor seen in Project 1
> http://amethyst-angel.com/armormaking.html

Yeah! I saw that one night during my research of various things Cosplay.
That’s very useful, and I’m going to maybe use that perhaps as a basis for
something I”ll do for a con. Maybe something for something original, too.

Bruce

>

On Jul 23, 2004, at 4:59 PM, runacc@yahoogroups.com wrote:

> CC26? at San Diego Coronation

Please disregard, haven’t the time, inclination, or budget…

—
andy trembley, Bitchy Design Queen – http://www.bovil.com/
San Jose, CA – ’72 R75/5 ’86 R100 (mine) – ’92 K75sa ’03 R1150R
(Kevin’s)
…remaining .sig trimmed for better message/.sig ratio

If you’re looking for a distribution point for flyers, you might try Lisa…

Just the messenger…

Cheers,

Betsy

——– Original Message ——–
Subject: Re: [ICG-D] Anime at Costume-Con
Date: Fri, 30 Jul 2004 15:56:21 -0400
From: Lisa A Ashton <lisa58@juno.com>
Reply-To: ICG-D@yahoogroups.com
To: ICG-D@yahoogroups.com

Good job Dany! And great job with your costume!

I will be taking flyers for CC ( a futureCC) to the Known World Costume
Symposium. If there are flyers for CC23 available, feel free to send
them to me and I will make certain that they are distributed among people
that care about costuming, esp. historical. Are you there, Utah? I’ll
be driving to this event, so I have mucho space in the car.

Yours in costuming, Lisa a.

________________________________________________________________
The best thing to hit the Internet in years – Juno SpeedBand!
Surf the Web up to FIVE TIMES FASTER!
Only $14.95/ month – visit www.juno.com to sign up today!

Yahoo! Groups Links

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

A question has come up about our program of awarding the Best in Class:
Novice winner a free membership to Costume-Con. The question is: what if
they have already purchased a membership to CC23?

Should we refund the purchased membership? This would seem to be the best
solution from the point of view of the costumer, plus it fulfills the
original purpose of the award–create a lot of excitement and enthusiasm in
the next generation to come to CC.

However, refunds are always painful as they take away from our limited
resources. In other contests, like winning a car, it doesn’t matter if you
just bought a new one, you only choice is to sell or give away the car. So
that is an option for us.

I wouldn’t worry about this, but if we continue with this program (as Andy
and Kevin say they will) then we don’t want to set a wrong precedent here.

Thoughts?

Dave Doering
Co-Chair
CC23: Utah
www.cc23.org

We have a question on comping program participants. What has been the
past practice for programming and concom rates for memberships to CC?

I think we need some good rules of thumb so as not to be unfair or
unreasonable either in support of good people on our programming.

Dave Doering
Co-Chair
CC23: Utah
www.cc23.org

Given the small size of the con and the tightness of the budget, I don’t
remember any CostumeCons comping the program participants. It is
possible that if you were able to get a big name costume designer or
make up artist to come in just to do a couple of panels you would
probably comp them, but for the most part I don’t think that program
participants are or should be comped. All of the Costume Cons that I
have been involved with running have charged everyone including the
committee a membership fee although some of them have charged the
committee the lowest membership rate. In the event that the con makes a
profit, then it is up to the con com as to whether the committee gets
their memberships refunded or whether all the profit gets passed on to
future cons. If you are putting on the con as a part of a 501(c)3
organization there are certain restrictions as to what you can do with
any profits and how you can compensate officers who are also members of
the organization, so the safest thing is to charge everyone (with the
exception of the afore mentioned professionals) a membership and see if
there is any money to disburse at the end.

Marty

davedoering wrote:

>We have a question on comping program participants. What has been the
>past practice for programming and concom rates for memberships to CC?
>
>I think we need some good rules of thumb so as not to be unfair or
>unreasonable either in support of good people on our programming.
>
>Dave Doering
>Co-Chair
>CC23: Utah
>www.cc23.org
>
>
>
>
>
>View the Document: http://www.Costume-Con.org/procedure/runacc/
>Yahoo! Groups Links
>
>
>
>
>
>
>
>

First Choice: Give them a refund. You shouldn’t have too many of them.
Second Choice: Suggest that they give their membership to a friend.
(Much less desirable)

My $0.05 (this is Washington & an election year!)

^M^

David Doering wrote:

>A question has come up about our program of awarding the Best in Class:
>Novice winner a free membership to Costume-Con. The question is: what if
>they have already purchased a membership to CC23?
>
>Should we refund the purchased membership? This would seem to be the best
>solution from the point of view of the costumer, plus it fulfills the
>original purpose of the award–create a lot of excitement and enthusiasm in
>the next generation to come to CC.
>
>However, refunds are always painful as they take away from our limited
>resources. In other contests, like winning a car, it doesn’t matter if you
>just bought a new one, you only choice is to sell or give away the car. So
>that is an option for us.
>
>I wouldn’t worry about this, but if we continue with this program (as Andy
>and Kevin say they will) then we don’t want to set a wrong precedent here.
>
>Thoughts?
>
>Dave Doering
>Co-Chair
>CC23: Utah
>www.cc23.org
>
>
>
>
>View the Document: http://www.Costume-Con.org/procedure/runacc/
>Yahoo! Groups Links
>
>
>
>
>
>
>
>

I thought , wrongly perhaps, that any memberships as prizes were for future
cons.
Someone just wins BIC and is all excited, so give them a membership to the
next years con and hook em early.

So whether the next con is donating it, or you are buying the prize
yourself, I think making it sound like

“Hey you’re new, you just did great, you should come next year for free”

is a good idea

Ricky

At 02:29 PM 8/10/2004 -0600, you wrote:

>A question has come up about our program of awarding the Best in Class:
>Novice winner a free membership to Costume-Con. The question is: what if
>they have already purchased a membership to CC23?
>
>Should we refund the purchased membership? This would seem to be the best
>solution from the point of view of the costumer, plus it fulfills the
>original purpose of the award–create a lot of excitement and enthusiasm in
>the next generation to come to CC.
>
>However, refunds are always painful as they take away from our limited
>resources. In other contests, like winning a car, it doesn’t matter if you
>just bought a new one, you only choice is to sell or give away the car. So
>that is an option for us.
>
>I wouldn’t worry about this, but if we continue with this program (as Andy
>and Kevin say they will) then we don’t want to set a wrong precedent here.
>
>Thoughts?
>
>Dave Doering
>Co-Chair
>CC23: Utah
>www.cc23.org
>
>
>
>
>View the Document: http://www.Costume-Con.org/procedure/runacc/
>Yahoo! Groups Links
>
>
>
>

On Aug 10, 2004, at 2:35 PM, Ricky & Karen Dick wrote:

> I thought , wrongly perhaps, that any memberships as prizes were for
> future
> cons.
> Someone just wins BIC and is all excited, so give them a membership to
> the
> next years con and hook em early.

That’s what it has been. If tradition follows, Des Moines will be
offering CC24 memberships to the “Best Novice” winners at CC23.

> So whether the next con is donating it, or you are buying the prize
> yourself, I think making it sound like
>
> “Hey you’re new, you just did great, you should come next year for
> free”

I wonder how many “Best Novice” entrants won that at their first CC.
I’d guess quite a few. Repeat members who compete often don’t spend too
much time in the Novice division, and CC attracts locals who have
competed a lot in regional competitions.

If the CC22’s “Best Novice” winners already had CC23 memberships, my
first (preferred) suggestion is that they may transfer or sell their
extra membership to a friend. Doesn’t subtract anything from your
balances.

You could also “offer” a refund, and give them a check if they take you
up on it, or keep the money if they choose to donate their refund back.
Some folks will do this.

—
andy trembley, Bitchy Design Queen – http://www.bovil.com/
San Jose, CA – ’72 R75/5 ’86 R100 (mine) – ’92 K75sa ’03 R1150R
(Kevin’s)
“It’s not pink, it’s peach-colored. Pink is tacky.”
–Manfred Pfirsich Marie Rommel

2nd most important safety device on my bike: the one beneath my right
hand
Most important safety device on my bike: the one inside my helmet

I agree completely.

Byron

—– Original Message —–
From: martingear<mailto:MartinGear@comcast.net>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Tuesday, August 10, 2004 4:50 PM
Subject: Re: [runacc] Program Participant Rates

Given the small size of the con and the tightness of the budget, I don’t
remember any CostumeCons comping the program participants. It is
possible that if you were able to get a big name costume designer or
make up artist to come in just to do a couple of panels you would
probably comp them, but for the most part I don’t think that program
participants are or should be comped. All of the Costume Cons that I
have been involved with running have charged everyone including the
committee a membership fee although some of them have charged the
committee the lowest membership rate. In the event that the con makes a
profit, then it is up to the con com as to whether the committee gets
their memberships refunded or whether all the profit gets passed on to
future cons. If you are putting on the con as a part of a 501(c)3
organization there are certain restrictions as to what you can do with
any profits and how you can compensate officers who are also members of
the organization, so the safest thing is to charge everyone (with the
exception of the afore mentioned professionals) a membership and see if
there is any money to disburse at the end.

Marty

davedoering wrote:

>We have a question on comping program participants. What has been the
>past practice for programming and concom rates for memberships to CC?
>
>I think we need some good rules of thumb so as not to be unfair or
>unreasonable either in support of good people on our programming.
>
>Dave Doering
>Co-Chair
>CC23: Utah
>www.cc23.org

[Non-text portions of this message have been removed]

I don’t understand. The next con uptime frequently has offered a free membership to the best novice in one of the masquerades at this year’s con. That means that CC 24 might offer a free membership to that con to the best novice in the CC 23 F&SF masquerade, not that CC 23 would give that person a refund. Or did CC 23 offer a free membership to the best novice at CC 22 and found that the person already had a CC 23 membership?

Byron

—– Original Message —–
From: David Doering<mailto:dave@techvoice.com>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Tuesday, August 10, 2004 4:29 PM
Subject: [runacc] Novice Award Memberships

A question has come up about our program of awarding the Best in Class:
Novice winner a free membership to Costume-Con. The question is: what if
they have already purchased a membership to CC23?

Should we refund the purchased membership? This would seem to be the best
solution from the point of view of the costumer, plus it fulfills the
original purpose of the award–create a lot of excitement and enthusiasm in
the next generation to come to CC.

However, refunds are always painful as they take away from our limited
resources. In other contests, like winning a car, it doesn’t matter if you
just bought a new one, you only choice is to sell or give away the car. So
that is an option for us.

I wouldn’t worry about this, but if we continue with this program (as Andy
and Kevin say they will) then we don’t want to set a wrong precedent here.

Thoughts?

Dave Doering
Co-Chair
CC23: Utah
www.cc23.org<http://www.cc23.org/>

[Non-text portions of this message have been removed]

>Byron wrote: “Or did CC 23 offer a free membership to the best novice at
>CC 22 and found that the person already had a CC 23 membership?”

In effect, yes. The person is actually from another con. Currently, CC23 is
doing an outreach program to various cons other than CCs with an offer for
judged shows with a BIS: Novice to get a membership for that novice.

However, it turns out that apparently one novice has already purchased a
CC23 membership.

Dave D.

[Non-text portions of this message have been removed]

In a message dated 8/10/2004 6:14:23 PM Central Daylight Time,
attrembl@bovil.com writes:

> If tradition follows, Des Moines will be
> offering CC24 memberships to the “Best Novice” winners at CC23.

Oh, hell then! I’m competing cuz I is a novice!
Oh wait! I’m staff for CC24! Damn!
Henry

[Non-text portions of this message have been removed]

Everyone, including all staff and committee members had to pay for their
memberships to CC22. The sole exceptions were the two ladies from
Simplicity. Since the company offered them to us and paid all their
expenses, plus purchased an ad in the program book, we were quite willing to
comp them in. They were the closest thing to Big Name Guests we were going
to get since I did not win the lottery and could not offer Ngila an
honorarium to come as guest costumer.

Once we finish paying for everything (still have to finish printing
certificates and mailing them out), we will examine what’s left. We would
like to pass along monies to CC23, but are also hoping to refund program
participants back to the staff rate ($50). In other words, if you paid $65
for your membership, and you were a program participant, you would receive a
refund of $15. This is the plan, but, depending on funds, may not be the
reality. We are not a 501c3, although we are a non-profit corporation, so
I’m not sure yet what the rules are on disbursement of money. Carrie is in
charge of that.

Trudy

>From: martingear <MartinGear@comcast.net>
>Reply-To: runacc@yahoogroups.com
>To: runacc@yahoogroups.com
>Subject: Re: [runacc] Program Participant Rates
>Date: Tue, 10 Aug 2004 16:50:34 -0400
>
>Given the small size of the con and the tightness of the budget, I don’t
>remember any CostumeCons comping the program participants. It is
>possible that if you were able to get a big name costume designer or
>make up artist to come in just to do a couple of panels you would
>probably comp them, but for the most part I don’t think that program
>participants are or should be comped. All of the Costume Cons that I
>have been involved with running have charged everyone including the
>committee a membership fee although some of them have charged the
>committee the lowest membership rate. In the event that the con makes a
>profit, then it is up to the con com as to whether the committee gets
>their memberships refunded or whether all the profit gets passed on to
>future cons. If you are putting on the con as a part of a 501(c)3
>organization there are certain restrictions as to what you can do with
>any profits and how you can compensate officers who are also members of
>the organization, so the safest thing is to charge everyone (with the
>exception of the afore mentioned professionals) a membership and see if
>there is any money to disburse at the end.
>
>Marty
>
>davedoering wrote:
>
> >We have a question on comping program participants. What has been the
> >past practice for programming and concom rates for memberships to CC?
> >
> >I think we need some good rules of thumb so as not to be unfair or
> >unreasonable either in support of good people on our programming.
> >
> >Dave Doering
> >Co-Chair
> >CC23: Utah
> >www.cc23.org
> >
> >
> >
> >
> >
> >View the Document: http://www.Costume-Con.org/procedure/runacc/
> >Yahoo! Groups Links
> >
> >
> >
> >
> >
> >
> >
> >
>
>

Perhaps I’m wrong on this but; my take on the Novice Membership
awards is that they are used to increase awareness and maybe even
attendance to CostumeCon. As such they would be given to folks that
might not otherwise attend a CostumeCon. In other words present such
a prize at other conventions and venues such as WorldCon and regional
conventions near where the CC would be held. In Des Moines’ case
examples would be Archon, Convergence, etc. Might even consider
State Fair winners, design majors, and such too.

Awarding memberships to Novice winners at a CC is sort of like
preaching to the choir. It is a nice thing to do, but those folks
already know what it is about. Also winners from other venues would
be less likely to already have CC memberships.

Just a thought,
Sallie
Co-Chair CC-24

In runacc@yahoogroups.com, Andrew T Trembley <attrembl@b…> wrote:

> On Aug 10, 2004, at 2:35 PM, Ricky & Karen Dick wrote:
> > I thought , wrongly perhaps, that any memberships as prizes were

for

> > future
> > cons.
> > Someone just wins BIC and is all excited, so give them a

membership to

> > the
> > next years con and hook em early.
>
> That’s what it has been. If tradition follows, Des Moines will be
> offering CC24 memberships to the “Best Novice” winners at CC23.
>
> > So whether the next con is donating it, or you are buying the

prize

> > yourself, I think making it sound like
> >
> > “Hey you’re new, you just did great, you should come next year

for

> > free”
>
> I wonder how many “Best Novice” entrants won that at their first

CC.

> I’d guess quite a few. Repeat members who compete often don’t spend

too

> much time in the Novice division, and CC attracts locals who have
> competed a lot in regional competitions.
>
> If the CC22’s “Best Novice” winners already had CC23 memberships,

my

> first (preferred) suggestion is that they may transfer or sell

their

> extra membership to a friend. Doesn’t subtract anything from your
> balances.
>
> You could also “offer” a refund, and give them a check if they take

you

> up on it, or keep the money if they choose to donate their refund

back.

> Some folks will do this.
>
> —
> andy trembley, Bitchy Design Queen – http://www.bovil.com/
> San Jose, CA – ’72 R75/5 ’86 R100 (mine) – ’92 K75sa ’03 R1150R
> (Kevin’s)
> “It’s not pink, it’s peach-colored. Pink is tacky.”
> –Manfred Pfirsich Marie Rommel
>
> 2nd most important safety device on my bike: the one beneath my

right

> hand
> Most important safety device on my bike: the one inside my helmet

In a message dated 8/11/2004 12:48:42 PM Central Daylight Time,
gsabba@worldnet.att.net writes:

> Might even consider
> State Fair winners, design majors, and such too.

Sallie,
That is a fantastic idea!
I used the membership prize to a promising novice idea as a
promotional tool. Being able to get up in front of a friendly audience and make a quick
plug about your is worth the cost of a membership.
Henry

[Non-text portions of this message have been removed]

>Henry wrote: “Being able to … make a quick
>plug about your is worth the cost of a membership.”

That was my thinking. For example, at Norwescon, we had most of the
1000-plus membership sit and listen to a short ad for Costume-Con. Maybe
not everyone would come, but now they know there _is_ such a thing as CC
and that it thinks going to it is important enough to offer a membership as
a prize!

I don’t imagine more than a handful of the membership would have noticed a
flyer alone at the flyer table.

Dave Doering

[Non-text portions of this message have been removed]

When we did this for CCXV, I ran into only one situation that wasn’t
according to the “plan” – and it happens that the recipient is
babysitting my kids these days. I asked her today what I decided back
then. The situation was: She was part of a two-person presentation, and
they both won Best in Class. We agreed early only to award one
membership. As it happened, Amber already had a membership, so the
decision was to give the second membership to her friend.

Not exactly the situation you described, but that’s how we handled the
problem. The alternative (ickier) would have been to give both of them
half-price memberships. A bookkeeping nightmare, if it happens more than
once. You have to set your policy early to be sure that everyone is
clear on the concept.

Cheers,

Betsy

David Doering wrote:

>>Henry wrote: “Being able to … make a quick
>>plug about your is worth the cost of a membership.”
>
>
> That was my thinking. For example, at Norwescon, we had most of the
> 1000-plus membership sit and listen to a short ad for Costume-Con. Maybe
> not everyone would come, but now they know there _is_ such a thing as CC
> and that it thinks going to it is important enough to offer a membership as
> a prize!
>
> I don’t imagine more than a handful of the membership would have noticed a
> flyer alone at the flyer table.
>
> Dave Doering
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
> View the Document: http://www.Costume-Con.org/procedure/runacc/
> Yahoo! Groups Links
>
>
>
>
>
>
>

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

At 03:50 PM 8/10/2004, you wrote:

We agree with Marty on this.

Pierre and Sandy

>Given the small size of the con and the tightness of the budget, I don’t
>remember any CostumeCons comping the program participants. It is
>possible that if you were able to get a big name costume designer or
>make up artist to come in just to do a couple of panels you would
>probably comp them, but for the most part I don’t think that program
>participants are or should be comped. All of the Costume Cons that I
>have been involved with running have charged everyone including the
>committee a membership fee although some of them have charged the
>committee the lowest membership rate. In the event that the con makes a
>profit, then it is up to the con com as to whether the committee gets
>their memberships refunded or whether all the profit gets passed on to
>future cons. If you are putting on the con as a part of a 501(c)3
>organization there are certain restrictions as to what you can do with
>any profits and how you can compensate officers who are also members of
>the organization, so the safest thing is to charge everyone (with the
>exception of the afore mentioned professionals) a membership and see if
>there is any money to disburse at the end.
>
>Marty
>
>davedoering wrote:
>
> >We have a question on comping program participants. What has been the
> >past practice for programming and concom rates for memberships to CC?
> >
> >I think we need some good rules of thumb so as not to be unfair or
> >unreasonable either in support of good people on our programming.
> >
> >Dave Doering
> >Co-Chair
> >CC23: Utah
> >www.cc23.org

“Those Who Fail To Learn History
Are Doomed to Repeat It;
Those Who Fail To Learn History Correctly —
Why They Are Simply Doomed.

Achemdro’hm
“The Illusion of Historical Fact”
— C.Y. 4971

Andromeda

We agree also.

–Karen

At 04:33 PM 8/11/2004 -0500, you wrote:

>We agree with Marty on this.
>
>Pierre and Sandy
>
> >Given the small size of the con and the tightness of the budget, I don’t
> >remember any CostumeCons comping the program participants. It is
> >possible that if you were able to get a big name costume designer or
> >make up artist to come in just to do a couple of panels you would
> >probably comp them, but for the most part I don’t think that program
> >participants are or should be comped. All of the Costume Cons that I
> >have been involved with running have charged everyone including the
> >committee a membership fee although some of them have charged the
> >committee the lowest membership rate. In the event that the con makes a
> >profit, then it is up to the con com as to whether the committee gets
> >their memberships refunded or whether all the profit gets passed on to
> >future cons. If you are putting on the con as a part of a 501(c)3
> >organization there are certain restrictions as to what you can do with
> >any profits and how you can compensate officers who are also members of
> >the organization, so the safest thing is to charge everyone (with the
> >exception of the afore mentioned professionals) a membership and see if
> >there is any money to disburse at the end.
> >
> >Marty

Thought this would be of interest…

Cheers,

Betsy

——– Original Message ——–
Subject: [ICG-D] Fliers & stuph
Date: Thu, 19 Aug 2004 10:07:43 -0400
From: Elaine Mami <ecmami@hotmail.com>
Reply-To: ICG-D@yahoogroups.com
To: ICG-D@yahoogroups.com

Hi, All,

Once again, about the N4 Costume Display.

I still need information on the costumes you are bringing to sdhow. (You
know who you are!) I want to prepare the signage before the con.

Also, I INSIST that all upcoming CCs and CC bids get fliers to me to put at
the display. I STRONGLY ENCOURAGE all chapters to get me your general
info.
fliers, because it is very likely that someone from your area will drop in
to see the display. This is a WORLDcon folks, so let’s tell the world
about
us!! (Can you say “outreach” boys and girls? I knew you could!)

Elaine
Who just may get her costume done in time!

Nil significat nili osculat!

_________________________________________________________________
Don’t just search. Find. Check out the new MSN Search!
http://search.msn.click-url.com/go/onm00200636ave/direct/01/

Yahoo! Groups Links

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

Dear Fellow RunACCs:

September 12th is the cutoff for the $75.00 membership rate for
Costume-Con 23: Utah!

Please let everyone know–the website is open 24HRS/7 Days a week for
online signups.

Yours,

Dave Doering
Co-Chair
CC23: Utah
www.cc23.org
REMEMBER: September 12th is the cutoff for the current membership
rate!!

On various occassions I have been presented names for people to work
with on Costume-Con 23. However, I also know that I have seen these
people do the same job over and over.

Is there a guideline on this? Should this be left to the individual?

Sometimes the person involved should say no, but doesn’t. Then feels
put-upon in private. How do we help avoid this?

Dave Doering
CC23: Utah
www.cc23.org
REMEMBER: September 12th is the cutoff for the current membership
rate!!

Well, I would say that it depends upon how well you like the job that
the person does. I did hotel liaison for ten years (after all, I
negotiate contracts with the Federal Government for a living) until I
burned out after BucCONeer, but if we get the bid for CC-27 I’ll be
doing that again. Byron invented many of the things that have become
standard for a well run Green Room, and if he offers you couldn’t get a
better person IMHO, but now that he has discovered being on stage who
knows if he’ll volunteer. There is something to be said for experience.
Most of us learn from our mistakes and if we’ve been doing a job long
enough there just aren’t that many new mistakes for us to make. If the
person is experienced and volunteers, and if you like what you’ve seen
them do, then by all means accept. We are most of us grown ups and we
should know better than to volunteer if we really don’t want to do a
particular job. I would think that your big problem would be if someone
volunteered to do something and your personal opinion is that they
really stink at it, then how do you turn them down without hurting their
feelings.

YMMV –

^M^

davedoering wrote:

>On various occassions I have been presented names for people to work
>with on Costume-Con 23. However, I also know that I have seen these
>people do the same job over and over.
>
>Is there a guideline on this? Should this be left to the individual?
>
>Sometimes the person involved should say no, but doesn’t. Then feels
>put-upon in private. How do we help avoid this?
>
>Dave Doering
>CC23: Utah
>www.cc23.org
>REMEMBER: September 12th is the cutoff for the current membership
>rate!!
>
>
>
>
>
>
>View the Document: http://www.Costume-Con.org/procedure/runacc/
>Yahoo! Groups Links
>
>
>
>
>
>
>
>

At 10:32 PM 9/9/2004 +0000, you wrote:

>I also know that I have seen these people do the same job over and over.

Not a problem if they’re doing a good job, and like doing that job.

Big problem if they hate doing that job, or do it poorly.

Semi problem if somebody else also wants the job, and would also do it well.

Big problem if too few committee people are taking on too many jobs.

Chairing a concom is such fun, isn’t it?

>Is there a guideline on this?

No. Some CC concoms like to stick with familiar people in familiar
positions. Others feel more adventurous, and like to mix things up.

>Should this be left to the individual?

The individual doing the job, or …?

If nobody is going to do the job, you may have to settle for a
less-than-perfect choice if somebody volunteers, or if you have to
press-gang somebody into doing it.

People may volunteer for jobs, but it is your prerogative as con chair to
give them the go-ahead (or not). However, it is also your job as con chair
to delegate as much authority as possible (or you will be wearing too many
hats and doing too many jobs yourself and running yourself ragged).

Things may not get done the way you would have them done in an ideal world.
But they will get done. They may even get done better than you expected if
you delegate the authority and give the person freedom to do it their way.

>Sometimes the person involved should say no, but doesn’t. Then feels
>put-upon in private. How do we help avoid this?

It is very hard for some people to say no, even when they should. They
don’t want to displease the person who is asking.

Tell them that it’s OK to say “no.” And that you will not think less of
them as a person, or withdraw your friendship if they say “no.” (And mean
it.) And if they obviously seem to be struggling in the job, ask if there’s
anything you can do to help.

–Karen

Dave,

This may seem simplistic, but you might try something like offerring an
either-or to them. “I would love to have you work on my committee. Would
you like to do ‘X’, or would you prefer to do another job? These are the
openings I have.”

Elaine

>From: “davedoering” <dave@techvoice.com>
>Reply-To: runacc@yahoogroups.com
>To: runacc@yahoogroups.com
>Subject: [runacc] Overuse of Staff
>Date: Thu, 09 Sep 2004 22:32:55 -0000
>
>On various occassions I have been presented names for people to work
>with on Costume-Con 23. However, I also know that I have seen these
>people do the same job over and over.
>
>Is there a guideline on this? Should this be left to the individual?
>
>Sometimes the person involved should say no, but doesn’t. Then feels
>put-upon in private. How do we help avoid this?
>
>Dave Doering
>CC23: Utah
>www.cc23.org
>REMEMBER: September 12th is the cutoff for the current membership
>rate!!
>
>
>

_________________________________________________________________
On the road to retirement? Check out MSN Life Events for advice on how to
get there! http://lifeevents.msn.com/category.aspx?cid=Retirement

Dave —

There is a great North American floating masquerade crew; the names you have been getting are part of it. It is very likely that the people for whom you have received recommendations are the VERY best at these jobs. You ought to take them if you want a successful con. If they don’t want the job, they’ll say “no”; please, don’t worry about that!

You were advised to ask me to run the green rooms. Instead, you asked me for names of possible green room managers. I gave you several names and told you that I would run the green rooms if none of them were available. I have heard via the grapevine that they turned you down. Is that correct? If so, I have not heard from you. If you want someone else, I’ll try to come up with some additional names if you can send me the list of attending members.

Within the confines of the runacc group ONLY, we want to see CC 23 succeed; frankly, however, several of us are very worried about the committee’s lack of progress in filling out the convention staff.

Please forgive my tone; I’m worried.

Byron

—– Original Message —–
From: davedoering<mailto:dave@techvoice.com>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Thursday, September 09, 2004 6:32 PM
Subject: [runacc] Overuse of Staff

On various occassions I have been presented names for people to work
with on Costume-Con 23. However, I also know that I have seen these
people do the same job over and over.

Is there a guideline on this? Should this be left to the individual?

Sometimes the person involved should say no, but doesn’t. Then feels
put-upon in private. How do we help avoid this?

Dave Doering
CC23: Utah
www.cc23.org<http://www.cc23.org/>
REMEMBER: September 12th is the cutoff for the current membership
rate!!

[Non-text portions of this message have been removed]

Byron wrote: ” Please forgive my tone”

I am never concerned when important issues are brought up, as I
think these are. And certainly not from someone of your background
and abilities, Byron. I do realize we all want Costume-Con to
succeed, this year, next year, and so on. I’ll accept any amount of
criticism now to improve our con over getting it on May 3rd, 2005.

To answer the most serious of your questions first:

“I have heard via the grapevine that [potential Green Room Managers]
turned you down. Is that correct?”

No, this is not correct. I do not know who might have said this, but
I have had no one turn me down. I have asked several about their
interest, but they have not said “No” to me directly. (I had assumed
that because of WorldCon there would be some lag between my asking
and their ability to respond.)

If you have heard differently, I am curious to know from whom and
when. This does concern me, as it suggests someone may not be
willing to talk to me or our staff about working with Costume-Con
23. If there is something that hurts a committee, it is bad
communication.

You also said “You were advised to ask me to run the green rooms.
Instead, you asked me for names of possible green room managers.”

I apologize if I have left you confused. It was certainly NOT
because I didn’t or don’t appreciate your abilities. Far from it.

As you’ll recall, you and I spoke in Atlanta about your serving as
the Green Room Manager for CC23. I said that I already understood
you were one of, if not the, premier Green Room person, and we would
like to have you, but that I didn’t want to force you to do
a “repeat performance” right after Atlanta. That, if I could, I
would like to have some other names to possibly serve for that
position. You were kind enough to say “I will serve in any way you
need me to” which I appreciated.

It was not, then, that I didn’t appreciate your ability from early
on, it was my continuing desire to offer you other choices if you
wanted to. If I was wrong in that, I apologize.

I have always and would always welcome your services as Green Room
Director or in any other capacity for our convention.

Also, I might add, my reason for posting the question
about “overuse” of staff was not an uncomfortable effort to ask you
to serve without asking you. Instead, I knew we had other positions
to fill in the immediate future (ie: post-WorldCon), I wanted to
make such decisions fast and effectively. It helps to know from
people with lots of past experience in fannish endeavors what
works/doesn’t work so we wouldn’t take any more time in making that
happen.

You said: “…several of us are very worried about the committee’s
lack of progress in filling out the convention staff.”

If you wanted to instill in me and our con-com an even stronger
sense of urgency, you have done so.

Which particular positions you are thinking of?

You said: “You ought to take [staff suggestions] if you want a
successful con.”

I _am_ happy to say that Charles and I have always taken staff
suggestions with the utmost seriousness. We have never rejected
anyone because we are too parochial “we-want-to-do-it-ourselves” or
because we were unwilling to ask.

As I said, I welcome suggestions, error correction, or even abuse if
it helps us make CC23 more successful for anyone. Don’t wait until
May to speak up.

Yours,

Dave Doering
CC23: Utah

…sent out to Lisa Ashton for the Known World Costume Symposium

—
andy trembley, Bitchy Design Queen – http://www.bovil.com/
San Jose, CA – ’72 R75/5 ’86 R100 (mine) – ’92 K75sa ’03 R1150R
(Kevin’s)
…remaining .sig trimmed for better message/.sig ratio

The Imperial Court of Iowa is having its Coronation this weekend in Des
Moines.

http://www.impcourt.org/icis/chapters/desmoines.html
http://www.imperialcourtofia.org/Coronation%20XI.htm

It would be a good idea to attend and get an idea what this event is
like. Next year you really should walk as an in-town organization to
promote the con.

—
andy trembley, Bitchy Design Queen
http://www.bovil.com/
“It’s not pink; it’s peach-colored. Pink is tacky.” –Manfred Pfirsich
Marie Rommel

Pardon the cross-posting but…

ANNOUNCING…
The brand-spanking new CC25 website!
New look, more info!
Check it out at:

www.cc25.net

Thank you.
You may now return to your regularly scheduled program.

Nora Mai

Nora wrote: “ANNOUNCING…The brand-spanking new CC25 website!”

Yes, it is _real_ cool!

Good work.

Dave Doering
CC23: Utah

[Non-text portions of this message have been removed]

The CC22 link is dead. You may want to connect to the Costume-Con
page for that con.

Maybe Trudy archived the site somewhere.

Karen

Same for CC18.

Karen

— In runacc@yahoogroups.com, “axejudge” <axejudge@a…> wrote:
> The CC22 link is dead. You may want to connect to the Costume-Con
> page for that con.
>
> Maybe Trudy archived the site somewhere.
>
> Karen

Nora,
I sent the site to a whole bunch of the folks up here to spread the
word!
Henry
your site selection guy until you come up with something else for me
to
do for your con

[Non-text portions of this message have been removed]

Greetings all,

Here’s a topic for discussion. Is there a tradition of staff
memberships at Costume-Con? If so what is the usual rate and are
there any restrictions/conditions attached?

Sallie Abba
CC-24

On Oct 6, 2004, at 9:32 AM, srabba wrote:

> Here’s a topic for discussion. Is there a tradition of staff
> memberships at Costume-Con? If so what is the usual rate and are
> there any restrictions/conditions attached?

Staff membership availability is usually determined by what your con
budget allows…

I prefer to at least stick to the “everybody pays” rule, and if the con
has enough surplus at the end it may refund staff and volunteers what
they paid.

—
Andy Trembley, Bull-in-Drag
The Bovine Illuminati (It’s the Cows, Inc.)
http://www.bovil.com/
Moo!

Hi, Sallie!

CCXV offered a fixed rate of $45 for its staff members, with the
understanding that if we made a profit, we would offer refunds. As it
happened, we provided refunds to approximately three-quarters of the
staff, with the remainder offering their money up as a donation to the
next CC.

Exact figures are in the online Budget on the Costume-ConNections site.

Don’t know what the succeeding CCs did…

Betsy

srabba wrote:

>
> Greetings all,
>
> Here’s a topic for discussion. Is there a tradition of staff
> memberships at Costume-Con? If so what is the usual rate and are
> there any restrictions/conditions attached?
>
> Sallie Abba
> CC-24

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

Our procedure at CC23 is what Andy says–“Everybody pays”–which we felt
was fair. Otherwise it is just too difficult to try and evaluate levels of
contribution to make any “complimentary” staff memberships work.

To arrive at our starting rate, we looked at our budget, number of members
expected, and then worked backwards to set levels for At-the-door,
three-months-out, six-months-out, etc.

Dave Doering
CC23: Utah
www.cc23.org

I seem to remember that CC-3 and CC-9 did basically what Betsy said
about CC-15. As far as I recall, the staff membership was set at the
supporting membership rate which was set at a level to cover all
publications cost including mailing of the Whole Costumers’ Catalog, the
FFF, all PR’s and the program book. I don’t believe that CC-3 was able
to refund the staff memberships in full, but I do believe that each
staff member was given a partial reimbursement.

Marty

srabba wrote:

>Greetings all,
>
>Here’s a topic for discussion. Is there a tradition of staff
>memberships at Costume-Con? If so what is the usual rate and are
>there any restrictions/conditions attached?
>
>Sallie Abba
>CC-24
>
>
>
>
>
>
>View the Document: http://www.Costume-Con.org/procedure/runacc/
>Yahoo! Groups Links
>
>
>
>
>
>
>
>
>
>

In my experience, there is no tradition of a special staff rate; staff members pay the full rate. Most CCs need all the income they can get.

Byron

—– Original Message —–
From: srabba<mailto:gsabba@worldnet.att.net>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Wednesday, October 06, 2004 12:32 PM
Subject: [runacc] Staff memberships

Greetings all,

Here’s a topic for discussion. Is there a tradition of staff
memberships at Costume-Con? If so what is the usual rate and are
there any restrictions/conditions attached?

Sallie Abba
CC-24

[Non-text portions of this message have been removed]

I have no recollection at all about what Tina and I paid at CC 9. She and I were in charge of logistics. I also ran the masquerade green rooms and she provided the repair table.

Byron

—– Original Message —–
From: martingear<mailto:MartinGear@comcast.net>
To: runacc@yahoogroups.com<mailto:runacc@yahoogroups.com>
Sent: Wednesday, October 06, 2004 5:57 PM
Subject: Re: [runacc] Staff memberships

I seem to remember that CC-3 and CC-9 did basically what Betsy said
about CC-15. As far as I recall, the staff membership was set at the
supporting membership rate which was set at a level to cover all
publications cost including mailing of the Whole Costumers’ Catalog, the
FFF, all PR’s and the program book. I don’t believe that CC-3 was able
to refund the staff memberships in full, but I do believe that each
staff member was given a partial reimbursement.

Marty

srabba wrote:

>Greetings all,
>
>Here’s a topic for discussion. Is there a tradition of staff
>memberships at Costume-Con? If so what is the usual rate and are
>there any restrictions/conditions attached?
>
>Sallie Abba
>CC-24

[Non-text portions of this message have been removed]

I can’t recall what I paid for CC9 (I was Exhibits Coordinator, but I
also had a dealer table, which made a difference), but I do know the $45
figure was our starting point for memberships, and we simply froze it at
that rate for our staff, regardless of when they paid. Supporting
memberships for CCXV were at $25.

I don’t think I got a refund for CC9, but I could be wrong.

Setting the rate at the start of the budget process is the best thing to
do, since it gives you the best idea for how much you’ll have to spend
at the end. I found that the best way to manage the money was to be
flexible. And in one case in particular, the Whole Costumers’ Catalog,
we were still generating income from the sales of that publication well
over a year after the conclusion of the conference. I passed all income
from the sale of the books (if I recall), once all our bills were paid
and refunds were processed, either back to Karen or on to the next CC. I
don’t recall correctly which (we ran out well over 5 years ago!).

YMMV

Betsy

martingear wrote:

> I seem to remember that CC-3 and CC-9 did basically what Betsy said
> about CC-15. As far as I recall, the staff membership was set at the
> supporting membership rate which was set at a level to cover all
> publications cost including mailing of the Whole Costumers’ Catalog, the
> FFF, all PR’s and the program book. I don’t believe that CC-3 was able
> to refund the staff memberships in full, but I do believe that each
> staff member was given a partial reimbursement.
>
> Marty

—
—
Betsy R. Delaney
Web Mistress at large

************************************************************************
http://www.WebInvent.com/ * http://www.hawkeswood.com/
http://www.Costume-Con.org/ * http://www.sickpups.org/
http://www.SchoolWithoutWalls.org/
************************************************************************

We’re still researching this one. The general policy at CC16 was as Andy
described. We will probably have a flat rate that staffers can join in the
next couple of years — up to some future point in time. After that, they
will be responsible for more if they wait too long.

Bruce